def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Evans Bancorp, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was
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Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
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March 24, 2011
To Our Shareholders:
On behalf of the Board of Directors, I cordially invite you to attend the 2011 Annual Meeting
of Shareholders of Evans Bancorp, Inc. The Annual Meeting this year will be held at Romanellos
South Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 28, 2011 at 9:00
a.m. The formal Notice of the Annual Meeting is set forth on the following page.
The enclosed Notice and Proxy Statement contain details concerning the business to come before
the 2011 Annual Meeting. The Board of Directors of Evans Bancorp recommends a vote FOR the
election of James E. Biddle, Jr., Marsha S. Henderson, Kenneth C. Kirst, and Nancy W. Ware as
directors for a three year term, the election of Lee C. Wortham as director for a two year term,
and the election of Michael J. Rogers as director for a one year term. The Board of Directors of
Evans Bancorp also recommends a vote FOR the amendment to increase the aggregate number of shares
of Common Stock available for issuance under the Evans Bancorp, Inc. Employee Stock Purchase Plan
from one hundred thousand (100,000) to two hundred thousand (200,000), and FOR ratification of
the appointment of KPMG LLP as Evans Bancorps independent registered public accounting firm for
fiscal year 2011.
To Vote:
Your vote is important, regardless of whether or not you attend the Annual Meeting. I urge
you to sign, date, and return the enclosed proxy card in the postage-paid envelope provided as
promptly as possible. In this way, you can be sure that your shares will be voted at the meeting.
If you are voting FOR the election of the nominated directors, FOR the amendment to increase
the aggregate number of shares of Common Stock available for issuance under the Evans Bancorp, Inc.
Employee Stock Purchase Plan from one hundred thousand (100,000) to two hundred thousand (200,000)
and FOR ratification of the appointment of KPMG LLP as Evans Bancorp, Inc.s independent
registered public accounting firm for fiscal year 2011, you need only date, sign and return the
proxy card.
Voting is tabulated by an independent firm; therefore, to ensure that your vote is received in
a timely manner, please mail the white proxy card in the envelope provided do not return the
proxy card to Evans Bancorp, Inc.
To Attend the Annual Meeting:
The Annual Meeting will include a continental breakfast. To ensure that our reservation count
will be accurate, if you plan to attend the meeting, please complete the appropriate section on the
white proxy card and return it in the postage-paid envelope provided do not return the proxy
card to Evans Bancorp, Inc.
PLEASE NOTE THAT, DUE TO LIMITED SEATING, WE WILL NOT BE ABLE TO ACCOMMODATE GUESTS OF OUR
SHAREHOLDERS AT THE ANNUAL MEETING, AND MUST LIMIT ATTENDANCE TO SHAREHOLDERS ONLY.
Thank you for your confidence and support.
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Sincerely,
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David J. Nasca |
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President and Chief Executive Officer |
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EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 28, 2011
The Twenty-Third Annual Meeting of Shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), will be held on Thursday, April 28, 2011 at 9:00 a.m. at Romanellos
South Restaurant, 5793 South Park Avenue, Hamburg, New York, for the following purposes:
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To elect six directors of the Company, four such directors to hold office for the
term of three years, one director to hold office for the term of two years, and one
director to hold office for the term of one year, and until the election and qualification
of their successors. |
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To amend the Evans Bancorp, Inc. Employee Stock Purchase Plan to increase the
aggregate number of shares of Common Stock available for issuance under the Plan from one
hundred thousand (100,000) to two hundred thousand (200,000). |
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To ratify the appointment of KPMG LLP as Evans Bancorp, Inc.s independent registered
public accounting firm for fiscal year 2011. |
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To act upon such other business as may properly come before the meeting or any
adjournment thereof. |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR
THE SHAREHOLDER MEETING TO BE HELD ON APRIL 28, 2011
The Companys Proxy Statement and 2010 Annual Report, which includes the Companys Annual Report on
Form 10-K filed with the Securities and Exchange Commission, are available on the Companys website
at www.evansbancorp.com.
The Board of Directors has fixed the close of business on March 10, 2011 as the record date
for the determination of Shareholders entitled to notice of and to vote at the Annual Meeting.
A copy of the Companys Annual Report to Shareholders and Annual Report on Form 10-K for the
Companys 2010 fiscal year are enclosed for your reference.
Please complete and return the enclosed proxy card in the accompanying postage-paid, addressed
envelope as soon as you have had an opportunity to review the attached Proxy Statement.
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By Order of the Board of Directors
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Robert G. Miller, Jr. |
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Secretary |
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Angola, New York
March 24, 2011
1
EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
PROXY STATEMENT
Dated March 24, 2011
For the Annual Meeting of Shareholders
to be Held April 28, 2011
GENERAL INFORMATION
This Proxy Statement is furnished to the shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), in connection with the solicitation of proxies for use at the
Twenty-Third Annual Meeting of Shareholders (the Annual Meeting) to be held at Romanellos South
Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 28, 2011 at 9:00 a.m. and
at any adjournments thereof. The enclosed proxy is being solicited by the Board of Directors of
the Company. To obtain directions to be able to attend our Annual Meeting and vote in person,
please contact Michelle A. Baumgarden, (716) 926-2032.
Shares of common stock represented by a proxy in the form enclosed, properly executed, will be
voted in the manner instructed, or if no instructions are indicated, FOR the election of the
director nominees named therein, FOR the amendment to increase the aggregate number of shares of
Common Stock available for issuance under the Evans Bancorp, Inc. Employee Stock Purchase Plan from
one hundred thousand (100,000) to two hundred thousand (200,000), and FOR ratification of the
appointment of KPMG LLP as the Companys independent registered public accounting firm for fiscal
year 2011. The proxy given by the enclosed proxy card may be revoked at any time before it is
voted by delivering to the Secretary of the Company a written revocation or a duly executed proxy
bearing a later date or by attending the Annual Meeting and voting in person. Any shareholder of
record may vote in person at the Annual Meeting, whether or not he or she has previously given a
proxy. Attendance at the Annual Meeting will not have the effect of revoking a proxy unless you
give proper written notice of revocation to the Secretary before the proxy is exercised or you vote
by written ballot at the meeting.
This Proxy Statement and the enclosed proxy are first being mailed to shareholders on or about
March 24, 2011.
The following proposals will be considered at the meeting:
Proposal I To elect six directors of the Company, four of such directors to hold office for the
term of three years, one such director to hold office for the term of two years, and one such
director to hold office for the term of one year and until the election and qualification of their
successors.
Proposal II To amend the Evans Bancorp, Inc. Employee Stock Purchase Plan to increase the
aggregate number of shares of Common Stock available for issuance under the Plan from one hundred
thousand (100,000) to two hundred thousand (200,000) (the Plan Amendment).
Proposal III To ratify the appointment of KPMG LLP as the Companys independent registered
public accounting firm for fiscal year 2011.
The Board of Directors of the Company unanimously recommends that you vote FOR each of the
proposals.
2
Voting Securities
Only holders of shares of common stock of record at the close of business on March 10, 2011 are
entitled to notice of and to vote at the Annual Meeting and at all adjournments thereof. At the
close of business on March 10, 2011, the Company had 4,086,087 shares of common stock outstanding.
For all matters to be voted on at the Annual Meeting, holders of common stock are entitled to one
vote per share. A quorum of shareholders is necessary to hold a valid Annual Meeting. A majority
of shares entitled to vote, present in person or represented by proxy, shall constitute a quorum
for the transaction of business at the Annual Meeting. Broker non-votes and abstentions will be
counted as being present or represented at the Annual Meeting for purposes of establishing a
quorum. A broker non-vote occurs on an item when a broker is not permitted to vote on that item
without timely instruction from the beneficial owner of the shares and no instruction is given.
Under New York law and the Companys bylaws, directors are elected by the affirmative vote, in
person or by proxy, of a plurality of the shares entitled to vote in the election at a meeting at
which a quorum is present. Only votes actually cast will be counted for the purpose of determining
whether a particular nominee received more votes than the persons, if any, nominated for the same
seat on the Board of Directors. That means the six director nominees will be elected if they
receive more affirmative votes than any other nominees. The approval of the amendment to the Evans
Bancorp, Inc. Employee Stock Purchase Plan (Proposal II) and the ratification of the appointment of
the Companys independent registered public accounting firm (Proposal III) requires for adoption
the affirmative vote of the holders of a majority of shares of Common Stock present in person or
represented by proxy and entitled to vote on the proposal at the Annual Meeting.
Abstentions will be counted as present for purposes of determining the existence of a quorum but
will be counted as not voting on any proposal brought before the Annual Meeting. Since the
election of directors (Proposal I) is determined by a plurality of the votes cast at the Annual
Meeting, abstentions will not affect the outcome of this matter. An abstention as to the approval
of the amendment to the Evans Bancorp, Inc. Employee Stock Purchase Plan (Proposal II) and the
ratification of the appointment of the Companys independent registered public accounting firm
(Proposal III) will have the same effect as voting against the proposal.
If you hold your shares (i.e., they are registered) through a bank, broker or other nominee in
street name but you do not provide the firm that holds your shares with your specific voting
instructions, it will only be allowed to vote your shares on your behalf in its discretion on
routine matters, but it cannot vote your shares in its discretion on your behalf on any
non-routine matters. Proposal I relating to the election of your Boards nominees for Directors
and Proposal II relating to the amendment to the Evans Bancorp, Inc. Employee Stock Purchase Plan
are considered non-routine matters, and Proposal III relating to the appointment of the Companys
independent auditors for fiscal year 2011 is considered a routine matter. While your broker will
have discretionary authority to vote your uninstructed shares for or against or abstaining
from voting on Proposal III, if you do not give specific instructions to your broker how to vote
your shares on your behalf with respect to the election of the Boards nominees for Directors and
the Plan Amendment at the Annual Meeting before the 10th day prior to the Annual
Meeting, your broker will have no discretionary authority to vote your shares on those matters at
the Annual Meeting. Therefore, if you hold your shares in street name, you must give specific
instructions to your broker for your shares to be voted on the election of Directors or on the Plan
Amendment at the Annual Meeting.
Security Ownership of Management and Certain Beneficial Owners
The following table sets forth information, as of March 10, 2011, concerning, except as indicated
in the footnotes below:
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Each person whom we know beneficially owns more than 5% of our common stock. |
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Each of our directors and nominees for the board of directors. |
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Each of our Named Executive Officers. |
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All of our directors and executive officers as a group. |
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Beneficial ownership is determined under the rules of the Securities and Exchange Commission (the
SEC) and
generally includes voting or investment power with respect to securities. Except as indicated in
the footnotes to this table, the persons named in the table below have sole voting and investment
power with respect to all shares of common stock beneficially owned. The number of shares
beneficially owned by each person as of March 10, 2011 includes shares of common stock that such
person has the right to acquire on or within 60 days after March 10, 2011 upon the exercise of
options and shares of restricted stock that are subject to forfeiture and transfer restrictions
until the vesting date thereof. For each individual included in the table below, percentage
ownership is calculated by dividing the number of shares beneficially owned by such person by the
sum of the 4,086,087 shares of common stock outstanding on March 10, 2011 plus the number of shares
of common stock that such person or group has the right to acquire on or within 60 days after March
10, 2011. Beneficial ownership representing less than one percent is denoted with an *.
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Number of Shares |
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Total Percent |
Name of Beneficial Owner |
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Beneficially Owned |
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of Class |
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Directors and Officers |
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James E. Biddle, Jr. (1) |
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19,117 |
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Phillip Brothman (2) |
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43,165 |
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1.0 |
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Marsha S. Henderson (3) |
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1,170 |
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Kenneth C. Kirst (4) |
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9,444 |
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Mary Catherine Militello (5) |
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9,829 |
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Robert G. Miller, Jr (6) |
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89,255 |
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2.1 |
% |
David J. Nasca (7) |
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28,267 |
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John R. OBrien (8) |
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8,459 |
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Michael J. Rogers |
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0 |
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James Tilley (9) |
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6,065 |
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Nancy W. Ware (10) |
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8,711 |
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Thomas H. Waring, Jr. (11) |
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10,108 |
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Lee C. Wortham (12) |
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1,420 |
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William R. Glass (13) |
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18,849 |
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Gary A. Kajtoch (14) |
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18,825 |
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Cynthia M. Rich (15) |
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11,849 |
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* |
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Directors and executive officers as
a group (16 persons) |
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284,533 |
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6.8 |
% |
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Number of Shares |
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Total Percent |
Name of Beneficial Owner |
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Beneficially Owned |
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of Class |
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5% Security Holders |
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Wellington Management Company, LLP (16) |
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392,039 |
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9.4 |
% |
75 State Street
Boston, MA 02109 |
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Sandler ONeill Asset Management, LLC (17) |
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300,000 |
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7.6 |
% |
780 Third Avenue, 5th Floor
New York, NY 10017 |
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Castine Capital Management, LLC (18) |
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230,428 |
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5.5 |
% |
One International Place, Suite 2401
Boston, MA 02110 |
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Includes 4,261 shares that Mr. Biddle may acquire by exercise of options exercisable on
March 10, 2011 or within 60 days thereafter and 420 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 3,207 shares owned by Mr. Brothmans wife, 1,829 shares owned by Merrill Lynch as
custodian for Phillip Brothman IRA account, 10,650 shares that Mr. Brothman may acquire by
exercise of options exercisable on March 10, 2011 or within 60 days thereafter and 420 shares
of restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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Includes 420 shares of restricted stock that are subject to forfeiture and transfer
restrictions until the vesting date thereof. |
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Includes 884 shares owned by Mr. Kirsts wife, 2,000 shares that Mr. Kirst may acquire by
exercise of options exercisable on March 10, 2010 or within 60 days thereafter and 420 shares
of restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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Includes 3,103 shares that Mrs. Militello may acquire by exercise of options exercisable on
March 10, 2011 or within 60 days thereafter and 420
shares of restricted stock that are subject to forfeiture and transfer restrictions until the
vesting date thereof. |
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Includes 623 shares owned by Mr. Millers children, as to which he disclaims beneficial
ownership, 9,940 shares that Mr. Miller may acquire by exercise of options exercisable on
March 10, 2011 or within 60 days thereafter and 967 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 1,249 shares owned jointly by Mr. Nasca and his wife, 477 shares owned by Mr.
Nascas children, 8,542 shares that Mr. Nasca may acquire by exercise of options exercisable
on March 10, 2011 or within 60 days thereafter and 2,063 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 3,921 shares that Mr. OBrien may acquire by exercise of options exercisable on
March 10, 2011 or within 60 days thereafter and 420 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 113 shares held by Mr. Tilleys wife, 17 shares held by Mr. Tilley, as trustee, in
trust for his grandson, 1,000 shares that Mr. Tilley may acquire by exercise of options
exercisable on March 10, 2011 or within 60 days thereafter and 420 shares of restricted stock
that are subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 4,261 shares that Mrs. Ware may acquire by exercise of options exercisable on March
10, 2011 or within 60 days thereafter and 420 shares of restricted stock that are subject to
forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 900 shares held by Mr. Warings wife, 6,390 shares that Mr. Waring may acquire by
exercise of options exercisable on March 10, 2011 or within 60 days thereafter and 420 shares
of restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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Includes 420 shares of restricted stock that are subject to forfeiture and transfer
restrictions until the vesting date thereof. |
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Includes 2,615 shares held jointly by Mr. Glass and his wife, 9,818 shares that Mr. Glass may
acquire by exercise of options exercisable on March 10, 2011 or within 60 days thereafter and
847 shares of restricted stock that are subject to forfeiture and transfer restrictions until
the vesting date thereof. |
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Includes 4,560 shares that Mr. Kajtoch may acquire by exercise of options exercisable on
March 10, 2011 or within 60 days thereafter and 1,043 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
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Includes 3,785 shares that Mrs. Rich may acquire by exercise of options exercisable on March
10, 2011 or within 60 days thereafter and 780 shares of restricted stock that are subject ot
forfeiture and transfer restrictions until the vesting date thereof. |
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Based on the most recently available Schedule 13G filed with the SEC on February 14, 2011. |
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Based on the most recently available Schedule 13D filed with the SEC on May 11, 2010. |
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Based on the most recently available Schedule 13G filed with the SEC on February 11,
2011. |
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SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 (the Exchange Act) requires the Companys
officers and directors, and persons who beneficially own more than ten percent of the Companys
common stock, to file initial reports of ownership and reports of changes in ownership with the
Securities and Exchange Commission (the SEC). Officers, directors and greater than ten percent
beneficial owners are required by SEC regulations to furnish the Company with copies of all Section
16(a) forms they file.
Based solely on a review of the copies of such forms furnished to the Company and written
representations from the Companys officers and directors, the Company believes that during fiscal
2010, all Section 16(a) filing requirements applicable to its officers, directors and greater than
ten percent beneficial owners were complied with by such persons, except that James E. Biddle, Jr.
filed a late report on Form 4 to report a purchase of 1,700 shares of common stock of the Company;
John B. Connerton filed a late report on Form 4 to report a purchase of 400 shares of common stock
of the Company; Gary A. Kajtoch filed a late report on Form 4 to report a purchase of 4,150 shares
of common stock of the Company; Kenneth C. Kirst filed a late report on Form 4 to report a purchase
of 1,200 shares of common stock of the Company; Mary Catherine Militello filed a late report on
Form 4 to report a purchase of 1,700 shares of common stock of the Company; David J. Nasca filed a
late report on Form 4 to report a purchase of 1,650 shares of common stock of the Company; John R.
OBrien filed a late report on Form 4 to report a purchase of 800 shares of common stock of the
Company; James Tilley filed a late report on Form 4 to report a purchase of 700 shares of common
stock of the Company; Nancy Ware filed a late report on Form 4 to report a purchase of 1,600 shares
of common stock of the Company; and Thomas H. Waring, Jr. filed a late report on Form 4 to report a
purchase of 1,400 shares of common stock of the Company. The late filings were a result of a delay
in receiving affirmation of shares purchased on behalf of the individuals in connection with the
Companys common stock offering in May 2010. Additionally, Nicholas J. Snyder filed a late report
on Form 3 to report initial holdings of common stock of the Company.
PROPOSAL I ELECTION OF DIRECTORS
The Companys bylaws provide for a classified board of directors, with three classes of directors,
each nearly as equal in number as possible. Each class serves for a three-year term, and one
class is elected each year. The Board of Directors is authorized by the Companys bylaws to fix
from time to time, the number of directors that constitute the whole Board of Directors. The Board
size has been set at thirteen members. The nominees for director at the 2011 Annual Meeting are:
James E. Biddle, Jr., Marsha S. Henderson, Kenneth C. Kirst, Michael J. Rogers, Nancy W. Ware, and
Lee C. Wortham for the following terms and until their successors are duly elected and qualified:
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Board nominees for terms to expire at the 2012 Annual Meeting: Mr. Rogers |
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Board nominees for terms to expire at the 2013 Annual Meeting: Mr. Wortham |
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Board nominees for terms to expire at the 2014 Annual Meeting: Messrs. Biddle and Kirst,
and Mesdames Henderson and Ware |
The members of the Board, in accordance with Section 705 of the New York business corporation law,
appointed Ms. Henderson and Mr. Wortham to the Board, effective January 1, 2011, with terms to
expire at the Annual Meeting. Mr. Rogers has been nominated by the Board with a term to expire at
the Annual Meeting of 2012 to ensure that each of the three classes of directors is as equal in
number as possible.
The Board of Directors has no reason to believe that any nominee would be unable or unwilling to
serve, if elected. In the event that any nominee for director becomes unavailable and a vacancy
exists, it is intended that the Nominating Committee of the Board of Directors will recommend a
substitute nominee for approval by the Board of Directors.
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It is intended that proxies solicited by the Board of Directors will, unless otherwise directed, be
voted FOR
the director nominees: James E. Biddle, Jr., Marsha S. Henderson, Kenneth C. Kirst, Michael J.
Rogers, Nancy W. Ware, and Lee C. Wortham.
THE COMPANYS BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE NOMINEES OF THE BOARD OF
DIRECTORS.
INFORMATION REGARDING DIRECTORS, DIRECTOR NOMINEES
AND EXECUTIVE OFFICERS
The following tables set forth the names, ages, and positions of the director nominees, the
directors continuing in office, and the executive officers of the Company:
Nominees for Director:
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Term to |
|
|
Name |
|
Age |
|
Position |
|
Expire |
|
Independent* |
|
|
|
|
|
|
|
|
|
|
|
|
|
James E. Biddle, Jr.
|
|
|
49 |
|
|
Director
|
|
|
2014 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Marsha S. Henderson
|
|
|
63 |
|
|
Director
|
|
|
2014 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth C. Kirst
|
|
|
58 |
|
|
Director
|
|
|
2014 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael J. Rogers
|
|
|
53 |
|
|
Director
|
|
|
2012 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Nancy W. Ware
|
|
|
54 |
|
|
Director
|
|
|
2014 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Lee C. Wortham
|
|
|
53 |
|
|
Director
|
|
|
2013 |
|
|
Yes |
|
|
|
* |
|
Independence has been determined by the Companys Board of Directors as defined in the
listing rules of NYSE Amex. |
Directors Continuing in Office and Executive Officers:
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
Term |
|
|
Name |
|
Age |
|
Position |
|
Expires |
|
Independent* |
|
|
|
|
|
|
|
|
|
|
|
|
|
Phillip Brothman
|
|
|
72 |
|
|
Director
|
|
|
2013 |
|
|
Yes |
|
|
|
|
|
|
Chairman of the Board |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mary Catherine Militello
|
|
|
53 |
|
|
Director
|
|
|
2013 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Miller, Jr.
|
|
|
54 |
|
|
Director
|
|
|
2012 |
|
|
No |
|
|
|
|
|
|
Secretary of the Company |
|
|
|
|
|
|
|
|
|
|
|
|
President, The Evans Agency, Inc. |
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice President of Evans Bank,
N.A. |
|
|
|
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|
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|
|
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|
|
|
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|
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|
|
|
|
David J. Nasca
|
|
|
53 |
|
|
Director
|
|
|
2013 |
|
|
No |
|
|
|
|
|
|
President and Chief Executive Officer of
the Company |
|
|
|
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|
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|
|
|
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|
|
President and Chief Executive Officer of
Evans Bank, N.A. |
|
|
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7
|
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|
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|
|
|
|
|
|
|
Term |
|
|
Name |
|
Age |
|
Position |
|
Expires |
|
Independent* |
|
|
|
|
|
|
|
|
|
|
|
|
|
John R. OBrien
|
|
|
61 |
|
|
Director
|
|
|
2012 |
|
|
Yes |
|
|
|
|
|
|
Vice Chairman of the Board |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James Tilley
|
|
|
69 |
|
|
Director
|
|
|
2012 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas H. Waring, Jr.
|
|
|
53 |
|
|
Director
|
|
|
2013 |
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
William R. Glass
|
|
|
64 |
|
|
Executive Vice President of Evans Bank,
N.A.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary A. Kajtoch
|
|
|
44 |
|
|
Treasurer of the Company
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice President and Chief
Financial
Officer of Evans Bank, N.A. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cynthia M. Rich
|
|
|
50 |
|
|
Executive Vice President of Evans Bank,
N.A.
|
|
|
|
|
|
|
|
|
|
|
|
Executive Officer |
|
* |
|
Independence has been determined by the Companys Board of Directors as defined in the listing
rules of NYSE Amex. |
Directors, Director Nominees and Executive Officer Information.
Set forth below are the biographies of (1) each of the nominees and continuing directors containing
information regarding the persons service as a director, business experience, director positions
held currently or at any time during the last five years, and the experiences, qualifications,
attributes or skills that caused the Board to determine that the person should serve as a director
for the Company beginning in 2011, and (2) the executive officers of the Company.
Nominees for Director
Mr. Biddle has been a director of the Company since 2001. He serves as the Chairman and Treasurer
of Mader Construction Co., Inc., and has held that position since 2001. In addition, Mr. Biddle
serves as the Vice President and Treasurer of Arric Corp., an environmental remediation company.
Mr. Biddle has extensive experience in the construction sector, an attribute that enables him to
assist the Board in understanding the opportunities and risks of a large component of our loan
portfolio. In addition, his experience as a treasurer provides the Board skills in assessing risk
and exercising diligence, which are functions relevant to his service on the Audit Committee, as
well as the Governance and Nominating Committees. We believe that Mr. Biddles work in the
construction industry, his continuing executive experience, and his proven financial acumen make
him a very valuable member of our Board and its Audit, Governance and Nominating Committees.
Mrs. Henderson has been a director of the Company since January 1, 2011. She is the Vice President
for External Affairs at the University at Buffalo, a university in the State University of New York
system, and has held that position since 2005. Mrs. Henderson was the President of the Western New
York District of KeyBank, N.A. from 1998 to 2005. From 1990 to 1998, Mrs. Henderson held the
position of Senior Vice President and Market Manager, Private Clients Group, of Fleet Boston. Mrs.
Henderson worked at M&T Bank from 1971 to 1990, with much of her time spent in commercial lending
and operations, including as Vice President of the WNY Commercial Group from 1985 to 1990. Mrs.
Hendersons experience working in a leadership position in the Western New York banking industry
and her highly visible role in one of Western New Yorks leading institutions in the University at
Buffalo provide the Board with valuable banking and strategic expertise and community leadership.
Mr. Kirst has been a director of the Company since 2005. He is the Executive Vice President of
Kirst Construction, Inc., a construction company, and has held that position since 2004. From 1976
until 2004, he was the Vice President of Kirst Construction, Inc. Mr. Kirsts significant
experience as an executive in a construction company provides the Board with in-depth knowledge of
the real estate marketplace. His high-
8
level executive experience qualifies him for service as a
member of our Board of Directors, as well as serving on our Governance Committee.
Mr. Rogers is a nominee for director of the Company. He is a certified public accountant in New
York State
and a managing member of the real estate development company, Oakgrove Development, LLC, a position
he has held since 2008. Mr. Rogers was the Executive Vice President and Chief Financial Officer of
Great Lakes Bancorp, the parent company of Greater Buffalo Savings Bank, from 2006 to 2007. From
2004 to 2005, Mr. Rogers worked as an independent consultant, principally on Sarbanes-Oxley
initiatives and business rationalization reviews. Mr. Rogers worked at KPMG LLP from 1984 to 2004,
including his service as an audit partner from 1995 to 2004. In his role as an auditor at KPMG
LLP, a leading accounting firm, Mr. Rogers worked on several engagements for financial
institutions, particularly banks. His many years of experience have provided Mr. Rogers with a
very strong knowledge base on the banking industry. His previous roles as an audit partner, SEC
reviewing partner, and CFO also demonstrate his high level of competence in the areas of finance
and accounting in general, and SEC reporting in particular, providing the Board an additional
expert on these matters in an increasingly complex regulatory environment.
Mrs. Ware has been a director of the Company since 2003. She has served as the President of
EduKids, Inc. Early Childhood Centers since 1989. Mrs. Ware is a well-known and respected leader
in the Western New York business community. Her success as an entrepreneur in starting and growing
her business is evidence of the business acumen she brings to our Board. As the CEO of her own
business, she has dealt with all aspects of its operations and regularly encounters the same issues
and challenges that our Human Resource and Compensation, Nominating, and Governance Committees face
on a regular basis.
Mr. Wortham has been a director of the Company since January 1, 2011. He has been a Partner in
Barrantys, LLC, a family office, investment, estate, and tax planning firm, since 2007. Prior to
his role with Barrantys, Mr. Wortham was an Executive Vice President of the Wealth Management Group
of First Niagara Financial Group from 2005 to 2007. From 1999 to 2005, Mr. Wortham was the
Executive Vice President of Global Private Client Services, Product Development, and Central
Operations for The Bank of New York. Mr. Wortham held several positions at Chase Manhattan Bank
and Chemical Bank (currently JP Morgan Chase & Co.) from 1985 to 1999, including Managing Director
of the Global Private Bank, Entrepreneurs and Business Owners Segment. He started his career at
M&T Bank in retail banking from 1980 to 1985. Mr. Worthams extensive experience in the financial
services industry makes him an important addition to the Board. His expertise will be valuable in
helping the Board evaluate the Companys strategies to diversify its product offerings and revenue
stream as a growing and competitive financial institution.
Directors Continuing in Office and Executive Officers
Mr. Brothman has been a director of the Company since 1976. He was a partner in the law firm of
Hurst Brothman & Yusick from January 1969 until February 2004 when Hurst Brothman & Yusick merged
with Harris Beach PLLC. Mr. Brothman was a member of the law firm of Harris Beach PLLC from
February 2004 until January 2010 when he became Senior Counsel to the Firm. He has served as
Chairman of the Board of Directors of the Company and Chairman of the Board of Directors of Evans
Bank, N.A. (the Bank) since January 2001. Mr. Brothmans board experience, from his nine years
as Chairman of the Companys Board and his three decades of experience as a member of the Companys
Board of Directors, provides him with key skills in working with directors and understanding board
processes and functions. These same skills make him well suited to the Corporate Governance and
Nominating Committee functions of identifying and evaluating individuals qualified to become board
members and evaluating our corporate governance policies. Further, we believe Mr. Brothmans work
with multiple sectors of industry as an attorney, including local municipalities and school
districts, small and mid-sized businesses, and high net-worth individuals provides our Board with
insights into the goals and concerns of current and potential customers.
Mrs. Militello has been a director of the Company since 2004. She has owned and managed Militello
Marketing, a marketing consulting company, since 1999. Mrs. Militellos experience in providing
companies with consulting services provides her with a collection of best practices and strategies
to help inform our
9
Boards general corporate decision-making, our Human Resource and Compensation
Committees specific analyses regarding executive pay and benefits, and our Audit Committees
oversight and review of our Companys financial plans and policies. Prior to owning and managing
Militello Marketing, Mrs. Militello was Vice President of Marketing at Graphic Controls from 1991
to 1998, and Senior Marketing Manager at Fisher-Price from 1985 to 1990. Mrs. Militello attained
an MBA from The Wharton School of the University of Pennsylvania, one of the nations top business
schools. With her prior business experience, strategic
marketing expertise and educational background, we believe Mrs. Militello is a valuable member of
our Board and its Audit and Human Resource and Compensation Committees.
Mr. Miller has been a director of the Company since 2001. Mr. Miller also serves as the Secretary
of the Company and has held the position since April 2010. He has served as the President of The
Evans Agency, Inc. (TEA), an indirect wholly-owned subsidiary of the Company, since 2000 and as
Executive Vice President of the Bank since December 2009. He also has served as the President of
Evans Financial Services, Inc., a wholly-owned subsidiary of the Bank, since May 2002. Mr. Miller
serves as President of TEA pursuant to an employment agreement with the Company and TEA. Mr.
Millers substantive experience in the financial services industry gives him a solid foundation
from which to advise the Board with respect to financial service acquisition opportunities, and his
experience overseeing a financial sales force provides him with a practical background on matters
such as developing strategies to succeed in a highly competitive marketplace.
Mr. Nasca has been a director of the Company since September 1, 2006. Mr. Nasca also serves as the
President and Chief Executive Officer of the Company and as President and Chief Executive Officer
of the Bank. He has held the position of President of the Company and the Bank since December 1,
2006, and Chief Executive Officer of the Company and the Bank since April 1, 2007. Mr. Nasca
served as Chief Operating Officer of LifeStage, LLC, a health care services startup company, from
October 2005 to August 2006. From June 2004 to July 2005, Mr. Nasca served as Executive Vice
President of Strategic Initiatives of First Niagara Financial Group. Mr. Nasca held the position
of Executive Vice President, Consumer Banking Group, Central New York Regional Executive of First
Niagara Financial Group from June 2002 through June 2004. Mr. Nasca serves as President and CEO of
the Company and the Bank pursuant to an employment agreement with the Company and the Bank. As
President and CEO, Mr. Nasca provides our Board with information gained from hands-on management of
our operations, identifying our near-term and long-term challenges and opportunities. The Board
has determined that Mr. Nascas significant experience in the banking industry over the past
twenty-seven years, including operational, financial, and executive roles, as well as his unique
perspective as leader of our management team, qualifies him for service as a member of our Board of
Directors.
Mr. OBrien has been a director of the Company since 2003. Prior to his retirement in June 2004,
Mr. OBrien served as the Executive Director of Financial Administration for the Roman Catholic
Diocese of Buffalo, New York. Prior to his role with the Diocese of Buffalo, Mr. OBrien was an
audit partner at KPMG LLP, a national accounting and consulting firm. We believe his extensive
high-level executive experience has routinely exposed him to financial analysis and oversight,
preparing him for service as our Audit Committee Chair, monitoring regulatory financial compliance
and interacting with inside and outside public accountants and auditors. Further, we believe that
Mr. OBriens experience at a national accounting/consulting firm and his prior experience on an
executive level make him a valuable member of our Board and its Audit, Human Resource and
Compensation, and Nominating Committees.
Mr. Tilley has been a director of the Company since 2001. Mr. Tilley served as President of the
Company and the Bank from January 2001 until December 1, 2006, and as Chief Executive Officer of
the Company and the Bank from January 2002 until April 1, 2007. Since his retirement, Mr. Tilley
has held the position of interim President and CEO of the United Way of Buffalo and Erie County
from January to July 2009, and as interim President and CEO of the Buffalo and Erie County
Botanical Garden Society, Inc. from October 2009 to January 2011. We believe Mr. Tilleys
qualifications to sit on our Board of Directors include his years of executive experience in the
banking industry, specifically his over-20 years of service to our Company, as well as the deep
understanding of our customers, employees and products that he has acquired over the same period.
10
Mr. Waring has been a director of the Company since 1998. He has owned and managed Waring
Financial Group, a financial planning, insurance and financial services and sales firm, since 1996.
He has also been the managing member of Family & Business Directions, LLC, a fee-based consulting
business serving family-held and closely-held business owners, their families, and key executives,
since 2010. Mr. Warings financial services experience provides the Board with a deeper
understanding of the products and services which the Company needs to provide in the marketplace to
remain competitive, as well as the delivery of those products and services. Mr. Waring has a
Masters Degree in Financial Services from the American College in Bryn
Mawr, PA and frequently advises high net worth individuals, family business owners and closely-held
business owners. He is experienced in providing strategic planning and development advice,
including designing and implementing executive and key employee benefits. We believe Mr. Warings
qualifications to sit on our Board of Directors and Human Resource and Compensation Committee
include his extensive sales and marketing experience with a financial services company, as well as
his executive leadership and management experience.
Mr. Glass has served as Executive Vice President of the Bank since December 2009. Mr. Glass is in
the process of transitioning many of his former responsibilities as Senior Loan Officer to the
Chief Commercial Loan Officer and Senior Credit Officer prior to his planned retirement on December
31, 2012. He continues to support business development. Prior to serving as Executive Vice
President of the Bank, Mr. Glass served as Senior Vice President of the Bank from 1994 to December
2009. He served as Chief Executive Officer of Evans National Leasing, Inc. (ENL) from December
2004 to April 2010. Mr. Glass served as Secretary of the Company from April 2006 to April 2010.
He served as Assistant Secretary of the Company from April 2003 until April 2006. Mr. Glass serves
as Executive Vice President of the Bank pursuant to an employment agreement with the Company and
the Bank.
Mr. Kajtoch has served as Treasurer of the Company and Chief Financial Officer of the Bank since
April 2007 and February 2007, respectively. He has also served as Executive Vice President of the
Bank since December 2009. Mr. Kajtoch served as Senior Vice President of the Bank from February
2007 to December 2009. Prior to joining the Company, Mr. Kajtoch served as a Vice President in the
Finance Division of M&T Bank. His responsibilities at M&T included serving as manager of
Management Accounting from 2005 to 2007. Mr. Kajtoch serves as Treasurer of the Company and Chief
Financial Officer and Executive Vice President of the Bank pursuant to an employment agreement with
the Company and the Bank.
Mrs. Rich has served as the Executive Vice President of the Bank since December 2009 and Chief
Executive Officer of Evans National Leasing, Inc. (ENL) since April 2010. Prior to serving as
Executive Vice President of the Bank, Mrs. Rich served as Senior Vice President of the Bank from
June 2007 to December 2009. Prior to joining the Company, Mrs. Rich served as Vice President of
Bank-Wide Infrastructure Initiative at M&T Bank from 2005 to 2006. She held the position of Vice
President of Retail Operations and Service from 1999 to 2005. Mrs. Rich serves as Executive Vice
President of the Bank pursuant to an employment agreement with the Company and the Bank.
Independence of Directors
A majority of the Board of Directors and each member of the Audit, Human Resource and Compensation,
and Nominating Committees are independent, as affirmatively determined by the Board, consistent
with the criteria established by NYSE Amex and as required by the Companys Bylaws.
The Board has conducted an annual review of director independence for all current nominees for
election as directors and all continuing directors. During this review, the Board considered
transactions and relationships during the prior year between each director or any member of his or
her immediate family and the Company and its subsidiaries, affiliates and principal shareholders,
including those reported below under Transactions with Related Persons. The Board also examined
transactions and relationships between directors or their affiliates and members of senior
management or their affiliates. The purpose of this review was to determine
11
whether any such
relationships or transactions were inconsistent with a determination that the director is
independent.
As a result of this review, the Board affirmatively determined that of the nominees, James E.
Biddle, Jr., Marsha S. Henderson, Kenneth C. Kirst, Michael J. Rogers, Nancy W. Ware, and Lee C.
Wortham, meet the Companys standard of independence, as do the following continuing directors:
Phillip Brothman, Mary Catherine Militello, John R. OBrien, James Tilley, and Thomas H. Waring,
Jr. David J. Nasca and Robert G. Miller, Jr. were determined not to be independent because they
are currently executive officers of the Company.
Leadership Structure. Phillip Brothman has served as Chairman of the Companys Board of Directors
since 2001. In his capacity as Chairman, Mr. Brothman chairs meetings of the Board and executive
sessions of the
Board, coordinates the activities of the other independent directors, and performs such other
duties and responsibilities as the Board of Directors may determine. These duties also include
chairing meetings of the Companys shareholders, overseeing the preparation of agendas for meetings
of the Board, keeping directors informed through the timely distribution of information and
reports, maintaining contact with the Companys CEO and outside counsel between meetings to stay
current on developments and to determine when it may be appropriate to alert the Board to
significant pending developments, serving as a liaison between independent directors and the CEO
with respect to sensitive issues, and other matters.
In 2001, we separated the positions of Chairman and CEO. While the separation of these positions
is not required by our bylaws, we believe that it is the most appropriate leadership structure for
us at this time. We believe that it is advantageous to separate the two positions in order to
provide for independent director control over Board agenda and information flow, encourage open and
lively communication between the independent directors and management, and to help balance the
leadership of the Board.
Oversight of Risk Management. The Boards role in the Companys risk oversight process includes
receiving regular reports from members of senior management on areas of material risk to the
Company, including operational, financial, credit, liquidity, legal and regulatory, and strategic
and reputational risks. The full Board (or the appropriate committee in the case of risks that are
under the purview of a particular committee) receives these reports from the appropriate risk
owner within the organization to enable it to understand our risk identification, risk management
and risk mitigation strategies. When a committee receives the report, the chairman of the relevant
committee reports on the discussion to the full Board during the committee reports portion of the
next Board meeting. This enables the Board and its committees to coordinate the risk oversight
role, particularly with respect to risk interrelationships. The Boards role in the Companys risk
oversight process has not directly impacted its leadership structure.
Policy for Director Attendance at Annual Meeting. It is the policy of the Company that all
directors be present at the Annual Meeting, barring unforeseen or extenuating circumstances. All
directors were present at the Companys 2010 Annual Meeting, except Thomas H. Waring, Jr., who was
out of the country.
Shareholder Communications with the Board of Directors. Shareholders and other parties interested
in communicating directly with the Companys Board of Directors may do so by writing to the Evans
Bancorp, Inc. Board of Directors, One Grimsby Drive, Hamburg, NY 14075. All correspondence
received under this process is compiled and summarized by the Executive Assistant to the President
and Chief Executive Officer of the Company and presented to the Board of Directors. Concerns
relating to accounting, internal controls or auditing matters are handled in accordance with
procedures established by the Audit Committee. These procedures are available in the Governance
Documents Audit Concerns and Communication Policy section of the Companys website
(www.evansbancorp.com).
Code of Ethics for Chief Executive Officer and Principal Financial Officers. The Company has a
Chief Executive Officer/Treasurer/Controller Code of Ethics, which is applicable to the Companys
principal executive officer, principal financial officer, and principal accounting officer. The
Chief Executive Officer/Treasurer/Controller Code of Ethics is available in the Governance
Documents section of the Companys website (www.evansbancorp.com). The Company intends to
post amendments to or waivers from its code of ethics at this location on its website.
12
BOARD OF DIRECTOR COMMITTEES
The Companys Board of Directors has four standing committees: the Audit Committee, the Governance
Committee, the Human Resource and Compensation Committee and the Nominating Committee. The members
of each committee have been nominated by the Chairman of the Board of Directors and approved by the
full Board. The names of the members of each committee, together with a brief description of each
committees function, is set forth below.
Audit Committee:
John R. OBrien, Chairman
James E. Biddle, Jr.
Mary Catherine Militello
The Audit Committee met eight times during fiscal 2010. The Audit Committee is responsible for
reviewing the financial information of the Company that will be provided to shareholders and
others, overseeing the systems of internal controls which management and the Board of Directors
have established, selecting and monitoring the performance of the Companys independent auditors,
and overseeing the Companys audit and financial reporting processes. The Board of Directors has
determined that John R. OBrien and James E. Biddle, Jr. each qualify as an audit committee
financial expert as defined in Item 407(d) of Regulation S-K, and that each member of the Audit
Committee is an independent director in accordance with applicable NYSE Amex listing requirements
and Rule 10-A 3(b)(1) under the Exchange Act. The Board of Directors has adopted an Audit
Committee Charter, which is available in the Governance Documents section of the Companys website
at www.evansbancorp.com.
Human Resource and Compensation Committee:
Thomas H. Waring, Jr., Chairman
John R. OBrien
Phillip Brothman
Nancy W. Ware
Mary Catherine Militello
The Human Resource and Compensation Committee met five times during fiscal 2010. The Human
Resource and Compensation Committee is responsible for administering the Companys equity plans and
awarding new grants thereunder, for administering the Evans Excels Plan and the Employee Stock
Purchase Plan, for making such determinations and recommendations as the Human Resource and
Compensation Committee deems necessary or appropriate regarding the remuneration and benefits of
employees of the Company and its subsidiaries and, in addition, for reviewing with management the
Compensation Discussion and Analysis and providing a report recommending to the Board of Directors
whether the Compensation Discussion and Analysis should be included in the Proxy Statement.
The Human Resource and Compensation Committee has the authority to act on behalf of the Board of
Directors in setting compensation policy, administering Board or shareholder approved plans,
approving benefit programs and making decisions for the Board with respect to compensation of
senior management. The Human Resource and Compensation Committee may delegate any of its
responsibilities to a subcommittee comprised of one or more members of the Human Resource and
Compensation Committee, the Board or members of management. As discussed in more detail below
under Compensation Discussion and Analysis, the Companys executive officers may attend Human
Resource and Compensation Committee meetings to present data and analysis and to make
recommendations regarding executive (excluding the President and CEO) and employee compensation,
benefit plans and promotions. The Human Resource and Compensation Committee, on an annual basis,
reviews and approves corporate goals and objectives relevant to CEO and other officer compensation,
evaluates the CEOs performance in light of those goals and objectives, and as a committee or
together with the independent members of the Board, determines and approves the CEOs compensation
levels based on this evaluation.
The Human Resource and Compensation Committee also has the authority to review and recommend to the
full Board for approval director compensation, including board fees, committee fees and additional
compensation, including awards of stock options and restricted stock.
13
In carrying out its duties, the Human Resource and Compensation Committee has the authority to
retain, at the Companys expense, and to terminate, a compensation consultant. The Human Resource
and Compensation Committee also has the authority to retain independent counsel and other advisors
at the Companys expense. During 2010, the Human Resource and Compensation Committee engaged
Arthur Warren, an executive compensation consultant, to provide the Human Resource and Compensation
Committee with data and analysis, best practices, current trends in the industry and education. A
more detailed discussion of the role played by the compensation consultant in advising the Human
Resource and Compensation Committee regarding executive compensation matters is set forth below
under Compensation Discussion and Analysis Role of Compensation Consultants and Compensation
Discussion and Analysis Benchmark Analysis.
The Board of Directors has determined that each of the members of the Human Resource and
Compensation Committee is an independent director, in accordance with applicable NYSE Amex
listing requirements. The Board of Directors has adopted a Human Resource and Compensation
Committee Charter, which is available
in the Governance Documents section of the Companys website at www.evansbancorp.com.
Governance Committee:
Nancy W. Ware, Chairwoman
Kenneth C. Kirst
James E. Biddle, Jr.
James Tilley
Phillip Brothman
The Governance Committee met three times during fiscal 2010. Its purpose is to assist the Board in
developing and implementing corporate governance guidelines for the Company, and to provide
oversight of the corporate governance affairs of the Company.
Nominating Committee:
Phillip Brothman, Chairman
Nancy W. Ware
James E. Biddle, Jr.
John R. OBrien
The Nominating Committee met five times during fiscal 2010. It is charged with the responsibility
of identifying and recommending to the Board candidates for director nominees to be presented to
the shareholders for their consideration at the annual meetings of shareholders, and to fill
vacancies on the Board of Directors. The director nominees for the Annual Meeting were selected by
a majority of the independent directors of the full Board. The Board of Directors has determined
that each of the members of the Nominating Committee is an independent director, in accordance
with applicable NYSE Amex listing requirements. The Board of Directors has adopted a Nominating
Committee Charter, which is available in the Governance Documents section of the Companys website
at www.evansbancorp.com.
The Companys bylaws set out the procedure to be followed by shareholders desiring to nominate
directors for consideration at an annual meeting of shareholders. Under the Companys bylaws,
shareholder director nominations must be submitted to the Secretary of the Company in writing not
less than 14 days nor more than 50 days immediately preceding the date of the annual meeting. If
less than 21 days notice of the annual meeting is given to shareholders, nominations must be mailed
or delivered to the Secretary of the Company not later than the close of business on the seventh
day following the day on which the notice of meeting was mailed. Such notification must contain
the following information to the extent known by the notifying shareholder: (a) name and address of
each proposed nominee; (b) the principal occupation of each proposed nominee; (c) the total number
of shares of common stock of the Company that will be voted for each proposed nominee; (d) the name
and residence address of the notifying shareholder; and (e) the number of shares of common stock of
the Company owned by the notifying shareholder. Additionally, the Companys bylaws require that,
in order to serve as a director of the Company, an individual must own at least $10,000 aggregate
market value of the Companys common stock and must be less than 70 years of age. Upon his or her
first election or appointment to the Board of Directors, a new director shall hold, or shall obtain
within sixty (60) calendar days after such election or appointment, not less than $10,000 aggregate
market value of
14
the Companys common stock, based on the trailing 365-day average price. A new
director shall have a period of five (5) years from the beginning of such directors term of office
to obtain said common stock of not less than $50,000 aggregate market value. The value of a new
directors Qualifying Shares at the beginning of his or her term in office shall be determined as
of the date purchased or the date on which the individual becomes a director, whichever value is
greater. (Current members of the Board of Directors shall have until August 18, 2014 to obtain
said common stock of not less than $50,000 aggregate market value, based on the Trailing 365-Day
Average Price.) Nominations not made in accordance with the bylaws of the Company may be
disregarded by the presiding officer of the meeting, in his or her discretion, and upon his or her
instruction, the inspectors of election may disregard all votes cast for each such nominee.
However, in the event that any such nominee is nominated by more than one shareholder, the
nomination shall be honored, and all votes cast in favor of such nominee shall be counted if at
least one nomination for that person complies with the provisions of the bylaws of the Company.
The process whereby the Nominating Committee identifies director candidates may include
identification of individuals well-known in the community in which the Company operates and
individuals recommended to the Nominating Committee by current directors or officers who know those
individuals through business or other
professional relationships, as well as recommendations of individuals to the Nominating Committee
by shareholders and customers. In its evaluation of prospective director candidates, the
Nominating Committee considers an individuals independence (as defined in the listing rules of
NYSE Amex), skills and experience relative to the needs of the Company. Director candidates meet
personally with the members of the Nominating Committee and are interviewed to determine their
satisfaction of the criteria referred to above. Although the Company has no policy regarding
diversity, the charter of the Nominating Committee provides that diversity is one of the criteria
the Nominating Committee may consider when selecting individuals to recommend for Board membership,
together with independence, sound judgment, skill, integrity, willingness to make the required time
commitment, understanding of financial statements and knowledge of and experience in the Companys
and its subsidiaries businesses, and the interplay of a candidates experience with the experience
of other members of the Board of Directors. There is no difference in the manner in which the
Nominating Committee will evaluate director candidates recommended by shareholders, as opposed to
director candidates presented for consideration to the Nominating Committee by directors, officers
or otherwise.
Board Meetings and Attendance at Board of Director and Committee Meetings. The Companys Board of
Directors met twelve times during fiscal 2010. Each incumbent director attended at least 75% of
the aggregate of: (1) all meetings of the Companys Board of Directors (held during the period for
which he or she served as a director) and (2) all meetings held by the committees of the Companys
Board of Directors on which he or she served (during the periods that he or she served).
Availability of Committee Charters and Other Corporate Governance Documents. Current copies of the
written charters for the Audit Committee, Governance Committee, Human Resource and Compensation
Committee, and Nominating Committee, copies of the Companys Chief Executive
Officer/Treasurer/Controller Code of Ethics and Code of Conduct, the Policy for Communication
to the Board of Directors, and the process for reporting questionable accounting or audit matters
are available in the Governance Documents section of the Companys website at
www.evansbancorp.com.
DIRECTOR COMPENSATION
Director Fees. Each director of the Company also serves as a member of the Board of Directors of
the Bank. Non-employee directors do not receive compensation for meetings of the Banks Board, but
do receive committee fees. Further, it is the policy of the Board that employee directors are not
paid for their service on the Companys or the Banks Board of Directors in addition to their
regular employee compensation.
15
During fiscal 2010,
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non-employee directors were compensated at the rate of $1,000 in cash ($1,350 for Mr.
Biddle), payable on a monthly basis, and $500 in shares of restricted stock payable as a lump
sum grant equal to $6,000 at the January board meeting. The number of shares of restricted
stock awarded was calculated by dividing $6,000 by the closing price for a share of the
Companys common stock on the NASDAQ Global Market on the date of grant. In January 2010,
each non-employee director received a grant of 490 shares of restricted stock. Each
restricted stock grant vested on a one-year basis, with 100% of the award vesting on the
anniversary of the grant date. However, upon Mr. Taylors retirement from the Board in June
2010, a pro-rated portion of his grant, equal to 204 shares, vested. Vesting of restricted
stock grants is accelerated on a pro-rated basis upon resignation, retirement, or a change in
control of the Company. |
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non-employee directors were compensated at a rate of $350 per committee meeting
of the Board of Directors of the Company and of the Bank, and the chairperson of each
committee received $550 per meeting, except that members of the Companys Audit Committee and
Human Resource and Compensation Committee received $600 per meeting, and the chairperson of
each of those committees received $900 per meeting. |
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in addition to director meeting fees, Mr. Brothman received $43,000 in 2010 for
serving as Chairman of
the Board of Directors of the Company and of the Bank. Mr. Brothman was not paid committee
meeting fees. |
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In February 2011, consistent with the prior years practice, each non-employee director
received a grant of 420 shares of restricted stock. Each restricted stock grant vests on a
one-year basis, with 100% of the award vesting on the anniversary of the grant date. Vesting
of restricted stock grants is accelerated on a pro-rated basis upon resignation, retirement,
or a change in control of the Company. |
Director Compensation. The following table provides information with regard to the compensation
for the Companys non-employee directors during the fiscal year ended December 31, 2010.
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Change in Pension Value |
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Fees Earned |
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Stock |
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and Non-qualified |
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or Paid in |
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Compensation |
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Option |
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Deferred |
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Cash |
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Awards |
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Awards |
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Compensation Earnings |
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Total |
Name |
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($) |
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($) |
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(1) ($) |
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(2) ($) |
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($) |
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James Biddle, Jr. |
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24,150 |
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6,000 |
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30,150 |
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Phillp Brothman |
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55,000 |
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6,000 |
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61,000 |
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Kenneth C. Kirst |
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24,250 |
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6,000 |
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30,250 |
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Mary C. Militello |
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18,350 |
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6,000 |
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24,350 |
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John R. OBrien |
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32,000 |
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6,000 |
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38,000 |
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David M. Taylor (3) |
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15,350 |
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2,500 |
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17,850 |
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James Tilley (4) |
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20,750 |
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6,000 |
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26,750 |
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Nancy W. Ware |
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18,400 |
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6,000 |
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24,400 |
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Thomas H. Waring |
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16,850 |
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6,000 |
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22,850 |
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(1) |
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The following reflects all equity awards outstanding for each director as of December 31, 2010.
The stock option awards reflect unexercised grants of stock options, whether or not vested: |
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Name |
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Stock Options (#) |
James E. Biddle, Jr. |
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4,261 |
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Phillip Brothman |
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10,650 |
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Kenneth C. Kirst |
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2,000 |
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Mary C. Militello |
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3,103 |
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John R. OBrien |
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3,921 |
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David M. Taylor |
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4,261 |
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James Tilley |
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1,000 |
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Nancy W. Ware |
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4,261 |
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Thomas H. Waring, Jr. |
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6,390 |
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16
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(2) |
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Deferred Compensation Plan. The Company maintains a non-qualified deferred compensation
plan whereby the directors may elect to defer 1% to 100% of their fees until retirement or
termination of service. The Company credits such deferrals at a rate determined at the beginning
of each plan year equal to 1% over the prime rate as of each January 1st. During 2010, there were
no amounts credited for participating directors under the deferred compensation plan at interest
rates greater than 120% of the applicable federal long-term rate. |
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(3) |
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Mr. Taylor resigned his position as director of the Company on June 15, 2010. When he
resigned his position, a pro-rata amount of the original $6,000 grant vested and he received 204
shares.. |
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Mr. Tilley received $131,907 in distributions from retirement plans through the Company in
fiscal 2010, related to his prior service as an executive officer. |
COMPENSATION COMMITTEE INTERLOCKS
AND INSIDER PARTICIPATION
The members of the Human Resource and Compensation Committee are: Phillip Brothman, Mary Catherine
Militello, John R. OBrien, Nancy W. Ware and Thomas H. Waring, Jr. None of the members of the
Human Resource and Compensation Committee during fiscal 2010 is or has been an officer or employee
of the Company or any of its subsidiaries. Mr. Brothman is senior counsel to the law firm of
Harris Beach PLLC, which serves as general counsel to the Company and receives legal fees in
exchange for such services. The
company purchases certain insurance policies from insurance companies for which Mr. Waring serves
as agent. See Transactions with Related Persons.
During fiscal 2010, none of the Companys executive officers served on the compensation committee
(or equivalent) or on the board of directors of another entity, whose executive officers served on
the Human Resource and Compensation Committee or the Companys Board of Directors.
COMPENSATION COMMITTEE REPORT
The information contained in this Human Resource and Compensation Committee Report shall not be
deemed to be soliciting material or to be filed or incorporated by reference in future filings
with the SEC, or subject to the liabilities of Section 18 of the Exchange Act, except to the extent
that the Company specifically incorporates it by reference into a document filed under the
Securities Act of 1933 or the Exchange Act.
The Human Resource and Compensation Committee of the Board of Directors has reviewed and discussed
the section of this Proxy Statement entitled Compensation Discussion and Analysis with
management. Based on this review and discussion, the Human Resource and Compensation Committee
recommended to the Board of Directors that the section entitled Compensation Discussion and
Analysis be included in this Proxy Statement and incorporated by reference into the Companys
Annual Report on Form 10-K for the fiscal year ended December 31, 2010.
Human Resource and Compensation Committee
Thomas H. Waring, Jr., Chairman
Mary Catherine Militello
Nancy W. Ware
Phillip Brothman
John R. OBrien
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis.
Executive Compensation Philosophy. The Human Resource and Compensation Committee (the Committee)
has reviewed the various elements of executive compensation during 2010 to ensure that the elements
of compensation will align executives interest with those of the shareholders and the long-term
17
interest of the Company. The Committee reviews each element of compensation to ensure they
will allow the Company to attract and retain superior executive talent and reward performance while
managing risk. The Companys compensation program during 2010, discussed in greater detail below,
included:
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Cash base salary and employment contracts competitive within the industry, designed to
enable the Company to recruit and retain highly-qualified individuals; |
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Cash bonus incentive plans, directly linking pay to performance and designed to motivate
executives to deliver superior results without encouraging excessive risk; |
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Long-term equity incentives designed to align executives interests with those of the
Companys shareholders in achieving long-term growth; |
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A Supplemental Executive Retirement Plan (SERP), designed to assist the Company in
retaining talented executives; and |
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A qualified 401(k) and non-qualified deferred compensation plan allowing executives to
defer pre-tax earnings to save adequately for retirement. |
The decisions made on senior executive compensation, including NEO compensation, are based
primarily upon the Committees assessment of each executives leadership, operational performance
and potential to enhance long-term shareholder value. The Committee considers its subjective
assessment of these individuals, and not rigid formulas or short-term changes in business
performance, in determining the amount and mix of compensation elements and whether each particular
payment or award provides an appropriate incentive and reward for performance that sustains and
enhances long-term shareholder value. Key factors affecting the Committees judgment include the
executives performance compared to the financial, operational, and strategic goals established by
the Board of Directors at the beginning of each fiscal year; contribution to the Companys
financial results, particularly with respect to key metrics such as asset growth and earnings on
capital; and effectiveness in leading our initiatives to increase shareholder value.
Role of the Human Resource and Compensation Committee and CEO. The Committee is composed of
independent directors of the Company. It is responsible for all policies and practices related to
executive and employee compensation. As part of this responsibility, the Committee reviews and
approves corporate goals and objectives relevant to executive compensation, reviews the performance
of each of the senior executive officers, including the executive officers named in the Summary
Compensation Table below (the Named Executive Officers or NEOs), and approves compensation
actions for them, including all of the policies under which executive compensation is paid or
awarded. The Committee, on an annual basis, reviews and approves corporate goals and objectives
relevant to NEO compensation, evaluates the CEOs performance in light of those goals and
objectives, and as a committee or together with the independent members of the Board determines and
approves the CEOs compensation levels based on this evaluation.
The Committee meets at least quarterly. In addition to information provided by the consultant as
described below, members of Company management may attend Committee meetings to provide the
Committee with information relating to the Companys compensation and benefit plans and programs,
recommended changes to those plans and programs, and educational material. In particular, the
Banks President and CEO, Chief Financial Officer, and Senior Vice President of Human Resources
attend Committee meetings to present data and analysis and to formulate recommendations regarding
executive (excluding the President and CEO) and employee compensation, benefit plans and
promotions. The Senior Vice President of Human Resources provides the Committee with data for its
consideration in setting the base salary for the President and CEO. In determining the base
salary, annual incentive and long-term incentive components of CEO compensation, the Committee will
consider multiple factors including the Companys performance and relative shareholder return, the
value of similar incentive awards to CEOs at comparable companies, and the awards given to the CEO
in past years. In addition, certain members of the executive management team may attend committee
meetings to provide guidance on reporting requirements and/or for investment / insurance issues.
The Committee also spends a portion of each meeting convening in executive session, without the
presence of any members of management or other attendees.
18
Role of Compensation Consultants. During 2010, the Committee engaged Arthur Warren, an executive
compensation consultant, to provide data and analysis, best practices, current trends in the
industry and education to the Human Resource and Compensation Committee. The consultant,
specializing in community
bank compensation plans, serves as an independent / objective advisor to the Committee and is
selected and retained by the Committee. The Committee reviews the analysis provided and requests
that the consultant participate in Committee meetings as appropriate. The Senior Vice President of
Human Resources works with the consultant to provide data for the consultant to analyze and to
ensure the flow of information between the Committee and the consultant remains fluid.
Benchmark Analysis. The base salary compensation of the NEOs and certain other members of the
executive management team are compared to a benchmark established using industry compensation
surveys. Several groups are identified for benchmark analysis including a proxy peer group, a high
performing peer group and local banks within our market. The Proxy Peer Group is selected to
reflect banks of similar size and regions to the Bank. The High Performing Peer Group is utilized
for both compensation benchmarks, as well as comparison for financial performance. In addition, the
Committee considers the compensation data for local banks, including the larger money center banks
located within our market area, because we compete directly with these institutions for executive
talent. The Proxy Peer Group utilized in setting equity compensation levels for 2010 included
Chemung Financial Corporation; Cortland Bancorp; Croghan Bancshares, Inc.; CSB Bancorp, Inc.;
Dimeco, Inc. Emclaire Financial Corp.; Jeffersonville Bancorp; Juniata Valley Financial Corp.;
Killbuck Bancshares, Inc.; LCNB Corp.; CNB Financial Corporation; Wilber Corporation; Comm Bancorp,
Inc.; Penn Woods Bancorp, Inc.; Codorus Valley Bancorp, Inc.; United Bancshares, Inc.; NB&T
Financial Group, Inc.; Mid Penn Bancorp, Inc.; Norwood Financial Corp.; Peoples Financial
Corporation; and Bridge Bancorp, Inc. The High Performing Peer Group, which is the group utilized
to compare overall company performance included CNB Financial, Comm Bancorp, Merchants Bancshares,
Monroe Bancorp, Wilber Corporation and Penn Wood Bancorp. Compensation data for local banks
included Lakeshore Bancorp, Financial Institutions, First Niagara Financial Group, M&T Bank
Corporation and Tompkins Financial Corporation. In addition, survey data created by Pearl Meyer &
Partners, as well as American Bankers Association, was reviewed by both asset size as well as
region.
The Committee utilizes the salary surveys as a source of information in determining base salary for
Messrs. Nasca and Kajtoch, and has generally targeted the 50th to the 75th
percentile for base salary. The base salaries of Mr. Miller and Mr. Glass are not compared to
benchmark data but are determined based upon their individual performance as compared to annual
goals, including the achievement of corporate strategic and operational objectives. The Committee
uses the survey data as a point of reference and comparison only, and not for purposes of
establishing or setting a specific level of compensation to be achieved. The survey data includes
companies that may not have the complexity of our organization, such as an insurance component
and/or leasing component, and we believe it is important to pay for the expertise required to
manage our business. Because the roles and responsibilities of executive officers can vary from
one institution to another, the Committee also considers each NEOs experience, length of service
in his or her position, and individual performance. The Committee has made the decision to pay
above the 50th percentile for NEO salary where the Committee believes it is necessary to
attract superior executive talent and/or experience in order to support planned growth of the
Company. The Committee believes that this is appropriate in light of the expected future roles of
the executives in supporting a larger organization as the Company pursues a growth strategy. The
Company paid Mr. Nasca 95% and Mr. Kajtoch 111% of the weighted average base salary at the
50th percentile, as reported in the 2009 salary surveys utilized by the Committee as
described above. See Executive Total Compensation Base Salary below for a discussion of
actions taken with respect to the NEOs base salary in 2010.
The Committee also utilized the compensation consultant to provide advice to the Committee related
to other elements of compensation and to assess the value of additional compensation provided for
our NEOs.
Executive Total Compensation. The key elements of the Companys NEO compensation program and the
actions taken with respect to each element for 2010 are:
19
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Base Salary. The Companys approach to compensation begins with establishing a fair base
salary determined by individual factors, such as the employees role in the organization,
scope and complexity of responsibility of the position, the market value of his or her job,
the level of an individuals expertise in the role and his or her performance in the position,
as well as Company performance factors, such as Company financial performance, including
earnings per share and growth in net income. The
Committee also considers the level of achievement of corporate strategic and operational
objectives established by the Committee as described above under Compensation Discussion and
Analysis Role of the Human Resource and Compensation Committee and CEO. During 2010, the
Committee engaged Arthur Warren to review competitive market data as mentioned above under
Role of Compensation Consultants. In setting individual NEO salary, the Committee
considered market data, including the peer group data and salary surveys discussed above under
Benchmark Analysis. The committee also considers the recommendation of the President and
CEO in setting the base salary for Messrs. Kajtoch and Miller. The compensation for Mr. Glass
was based upon a contractual agreement between the Company and Mr. Glass and his current role
to transition industry and competitive knowledge to his successor until his planned retirement
in December 2012. The Committee sets the base salary for Mr. Nasca after considering the
individual and Company performance factors discussed above, as well as the data provided by
the Senior Vice President for Human Resources. |
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After consideration of compensation data, Company performance and individual performance, the
Committee approved increases to the base salary of each of our NEOs as follows: Mr. Nascas
annual base salary was increased from $242,650 to $252,650, Mr. Kajtochs annual base salary
was increased from $161,400 to $166,800, Mr. Millers annual base salary was increased from
$219,600 to $226,900. Mr. Glass annual salary was maintained at $192,900. The Committee
exercised its discretion to increase the NEOs salary based on its subjective assessment of
each individuals performance, as described above under Compensation Discussion and Analysis
Executive Compensation Philosophy. |
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Short-Term Cash Incentive Compensation. The Evans Excels Plan is a short-term incentive
compensation plan intended to reward performance of officers of the Bank and ENL, including
the NEOs. The plan is designed to motivate employees to attain desired objectives and
encourage teamwork and collaboration while aligning compensation with overall Company
performance. This plan is a key element of the total compensation benefits provided to our
NEOs and allows the Company to remain competitive with the market by providing the opportunity
to receive significant cash incentives. The design of the plan is intended to ensure that
Company goals are attained before any benefits are paid to executives and employees. For
2010, the Company utilized Company annual net income growth as the measure for determining
whether awards would be paid under the Evans Excels Plan. The Committee determined the levels
of growth in net income which it believes provides a reasonable balance between shareholder
value and appropriate employee motivation and reward. A target of $4,530,711, which would
pay out 100% of the potential incentive was based upon the targeted growth in net income for
2010. A threshold was set at $4,308,801, which would provide potential incentive payout at
50%, and a stretch goal was set at $4,752,621 which would provide potential incentive payout
at 150%. If actual net income growth were below the threshold, no incentive would be paid.
In 2010, the stretch goal was met. The Committee believes that the targets established
required strong overall performance. All awards are to be paid out as a percentage of a
participants base salary earned during the relevant performance period, which runs from
January 1st to December 31st. |
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Individual performance and attainment of assigned goals is considered and all employees are
required to meet a certain level of performance to receive payment. Individual performance
which meets or exceeds expectations is rewarded with additional incentive eligibility, but
only if the Company attains the higher overall performance measure (stretch) targets. The
measure utilized for the NEOs was based upon the growth in net income for 2010, which is also
the measure utilized to open the plan and allow payout. The payouts are determined pursuant
to the following formula: (i) if the minimum net income growth level of threshold is met, Mr.
Nasca would be awarded a cash incentive payment equal to 10% of his 2010 base salary and each
of Messrs. Miller, Kajtoch and Glass would be awarded |
20
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a cash incentive payment equal to 7.5%
of his 2010 base salary; (ii) if the targeted net income growth level of target is met, Mr.
Nasca would be awarded 20% of his base 2010 salary and each of Messrs. Miller, Kajtoch and
Glass would be awarded 15% of his 2010 base salary; (iii) if net income growth exceeds the
target to stretch, Mr. Nasca would be awarded 30% of his 2010 base salary and each of Messrs.
Miller, Kajtoch and Glass would be awarded 22.5% of his 2010 base salary; and (iv) if the
minimum net income growth (threshold) is not met, no awards would be payable pursuant to the
plan.
The Board of Directors may, at its discretion, grant awards notwithstanding performance below
threshold. Because the Company achieved the stretch target in the plan as indicated in the
Summary Compensation Table, the NEOs were paid incentive compensation at the highest level,
with the exception of Mr. Glass. Mr. Glasss incentive award was based on the discretion of
the CEO and was indicative of the change in his responsibilities as he transitions toward
retirement. |
|
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|
The Evans Excels Plan additionally provides parameters including: the altering, inflating
and/or inappropriate manipulation of performance / financial results or any other infraction
of recognized ethical standards will subject the employee to disciplinary action up to and
including termination of employment. In addition, any incentive compensation as provided by
the plan to which the employee would otherwise be entitled will be revoked. |
|
3. |
|
Equity Incentives. While the Evans Excels Plan focuses on the achievement of short-term
performance, the 2009 Long-Term Equity Incentive Plan, approved by shareholders in April 2009,
is designed to provide key employees with a reward opportunity that aligns the interests of
the participants with those of the Companys shareholders by focusing on our Companys
performance over a longer period of time. Under the Plan, the Committee grants awards of
stock options, under which executives recognize value commensurate with increases in long-term
shareholder value, and restricted stock, which provides immediate value to the NEO but loses
value in the event that shareholder value decreases. Both stock options and restricted stock
link an NEOs compensation to long-term Company performance. Both types of equity awards also
have a retentive effect because they vest over a period of time, typically four years.
Vesting may be accelerated under certain circumstances, such as the executives death,
disability or retirement, or if an executives employment is terminated in connection with a
change in control of our Company. The Committee believes that the Evans Excels short-term
incentive plan and the equity-based long-term incentive plan together create a balance between
short-term and long-term performance goals. |
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Equity awards are typically granted on an annual basis, but may under certain circumstances be
granted at other times during the year, for example, in connection with a new hire. |
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During 2010, the Committee approved the following equity awards (for more detail on these
awards, see the Summary Compensation Table and Grants of Plan-Based Awards table below): |
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Stock Options during 2010, a total of 7,520 options were granted to 6 employees,
none of which were granted to NEOs. |
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Restricted Shares during 2010, a total of 1,190 restricted shares were granted
to 6 employees, none of which were granted to NEOs. |
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The Committee decided not to grant any equity awards to NEOs in 2010 due to the Companys
financial performance in 2009. In 2009, net income was $0.7 million, an 85.6% decrease from
$4.9 million in 2008. |
4. |
|
Executive Deferred Salary Plan. Under the Companys Deferred Compensation Plan,
participating NEOs are able to defer, at their election, up to 100% of their base salary.
This deferred salary amount accrues interest at the rate of prime plus 1%, based upon prime as
stated in the Wall Street Journal as of January 1st each year (4.25% for 2010).
The plan is designed to provide a vehicle for executives, including NEOs, to defer their base
salary on a pre-tax basis in order to achieve their personal retirement goals. The Company
does not contribute to this plan. |
21
5. |
|
Supplemental Executive Retirement Plan (the SERP). Messrs. Nasca, Miller, Glass and
Kajtoch are participants in the Banks SERP, which increases their retirement benefits above
amounts available under the Companys tax-qualified and other pension programs. The SERP for
Messrs. Glass and Miller are considered an offset plan, designed to provide 70% of base salary
offset by benefits provided under the Defined Benefit Pension Plan, Company contributions to
the Evans Employee Savings Plan 401(k) and the value of the Company contribution to Social
Security benefits. The SERP for Mr. Glass has the benefit frozen at the value Mr. Glass would
attain at age 65 and provides a 20 year payout. The
SERP for Mr. Miller provides a 15 year benefit, but the benefit is not frozen at a specific
age. The SERP is unfunded and is considered a non-qualified plan for tax purposes. Messrs.
Glass and Millers annual benefit, when combined with amounts payable under the Companys
tax-qualified and other pension programs and Social Security, will equal 70% of the respective
executives average of the highest five consecutive years salary. |
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|
On April 8, 2010, the Compensation Committee approved the adoption of the Evans Bank, N.A.
Supplemental Executive Retirement Plan for Senior Executives (the Senior Executive SERP),
which was effective as of January 1, 2010. Mr. Nasca and Mr. Kajtoch, as well as other
employees of the Bank who have been or may in the future be selected by the Board of
Directors, are eligible to participate in the Senior Executive SERP. The plan design was
based upon recommendations from Arthur Warren, our compensation consultant, and is considered
in conformity with current industry practice, as well as competitive within the industry. The
plan provides a benefit to Mr. Nasca of 35% of his base salary for a period of 15 years. The
benefit for Mr. Kajtoch will be 25% of his base salary for a period of 15 years. There is a 10
year vesting on these plans. |
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6. |
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Perquisites. The Company provides its NEOs with perquisites that it believes are reasonable,
competitive and consistent with its overall executive compensation program. The Company
believes that its perquisites allow senior executive officers to operate more effectively.
These perquisites, the aggregate cost of which is disclosed in the Summary Compensation
Table below, generally include an auto allowance, club memberships and long-term disability
insurance. |
Employment Agreements. The Company believes the use of clear and concise employment contracts is
an effective tool to attract and retain senior executives, as well as to protect proprietary
information and customer relationships. The employment agreement for Mr. Glass was amended during
2010 to replace an evergreen contract with a new fixed term contract, which anticipates his planned
retirement at December 31, 2012. Messrs. Nasca, Kajtoch and Miller are each covered by a three
year term contract with a daily renewal.
Post-Termination Compensation. As mentioned above, the Company has entered into employment
contracts with its NEOs which provide for certain severance payments, described below under
Potential Payments Upon Termination or Change in Control, if the executives employment
terminates under circumstances described in their employment contracts. In addition, if there is a
change in control of the Company, the NEOs may be entitled to full acceleration of their
equity-based compensation, as described under Equity Incentives. The Committee believes that
these arrangements are important as a recruitment and retention device, as most of the companies
with which we compete for executive talent have similar arrangements in place for their executives.
These arrangements may help incentivize NEOs to remain with the Company and to assist in any
potential change in control transaction. The Committee attempts to balance protection of its
executives upon a change in control with protection of the Companys interests by making
accelerated vesting available upon a change in control only if the NEOs are involuntarily
terminated in connection with the change in control (a so-called double-trigger). Additionally,
the Committee links severance payments to agreements by the NEOs not to compete with the Company,
solicit the Companys employees or customers, or disclose confidential information.
Tax and Accounting Considerations. Section 162(m) of the Internal Revenue Code generally denies
publicly-held corporations a federal income tax deduction for compensation exceeding $1,000,000
paid to the chief executive officer or any of the three other highest paid executive officers
(other than the chief financial
22
officer), excluding performance-based compensation. Through
December 31, 2010, this provision has not limited the Companys ability to deduct executive
compensation. The Committee will continue to monitor the potential impact of Section 162(m) on the
Companys ability to deduct executive compensation, and in particular, will review the effect of
recent Internal Revenue Service rulings related to performance-based compensation in
change-in-control situations. The 2009 Long-Term Equity Incentive Plan has been designed, and is
intended to be administered, in a manner that will enable the Company to deduct compensation
attributable to options and certain other awards thereunder, without regard to the deduction
limitation established by Section 162(m).
Section 409A of the Internal Revenue Code generally changes the tax rules that affect most forms of
deferred
compensation that were not earned and vested prior to 2005, and imposes an additional tax on
certain forms of deferred compensation. The Committee takes Section 409A into account in
determining the form and timing of compensation paid to the Companys executives, and Section 409A
is generally not applicable to the compensation provided by the Company.
The Company values stock option and restricted stock grants under FASB ASC Topic 718. More
information regarding the application of ASC Topic 718 by the Company may be found in Note 12 to
the Companys audited financial statements filed with the SEC in the Companys Annual Report on
Form 10-K for the fiscal year ended December 31, 2010.
Summary Compensation Table. The following table sets forth the compensation of the Companys Named
Executive Officers for the fiscal years ended December 31, 2010, 2009 and 2008. The NEOs are the
Companys Principal Executive Officer, Principal Financial Officer and the other executive officers
serving during the fiscal year ended December 31, 2010.
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Change in Pension |
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Value and |
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Non-Qualified |
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Non-Equity |
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Deferred |
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Incentive Plan |
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Compensation |
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All other |
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Name and |
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Salary |
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Bonus |
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Stock Awards |
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Option Awards |
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Compensation |
|
Earnings |
|
Compensation |
|
Total |
Principal Position |
|
Year |
|
($) |
|
($) |
|
($) (1) |
|
($) (1) |
|
($) (2) |
|
($) (3) (4) |
|
($)(5) |
|
($) |
|
David Nasca |
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2010 |
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252,650 |
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75,564 |
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127,276 |
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30,972 |
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|
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486,462 |
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President and CEO |
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2009 |
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|
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242,650 |
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|
|
|
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35,723 |
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|
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36,255 |
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26,329 |
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|
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340,957 |
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of the Company and |
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2008 |
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227,692 |
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10,600 |
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27,370 |
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271,174 |
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the Bank
(principal
executive officer) |
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Gary Kajtoch |
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2010 |
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166,800 |
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37,437 |
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22,712 |
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30,751 |
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257,700 |
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Treasurer of the |
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2009 |
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161,400 |
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18,056 |
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18,360 |
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17,248 |
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215,064 |
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Company and |
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2008 |
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156,231 |
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6,360 |
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14,962 |
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171,882 |
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Executive Vice
President and CFO
of the Bank
(principal
financial officer) |
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William Glass |
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2010 |
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192,900 |
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20,000 |
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|
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151,267 |
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32,616 |
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396,783 |
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Secretary of the |
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2009 |
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192,900 |
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14,679 |
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14,955 |
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200,001 |
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27,468 |
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450,003 |
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Company, Executive |
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2008 |
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186,740 |
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6,360 |
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208,620 |
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29,548 |
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431,072 |
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Vice President of
the Bank |
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Robert Miller, Jr. |
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2010 |
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226,900 |
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50,926 |
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|
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80,341 |
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51,735 |
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409,902 |
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President of TEA |
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2009 |
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219,600 |
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16,757 |
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|
|
17,010 |
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|
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24,197 |
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155,890 |
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|
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23,755 |
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457,209 |
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and Executive Vice |
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2008 |
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213,584 |
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6,360 |
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44,582 |
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38,013 |
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|
302,342 |
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President of
the Bank |
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(1) |
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Reflects the fair value of the awards at grant date, in accordance with FASB ASC
Topic 718 for financial statement reporting purposes. The amount shown excludes the impact of
estimated forfeitures related to service-based vesting conditions. For additional information as
to the assumptions made in valuation, see Note 12 to the financial statements filed with the SEC in
the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2010. Amounts
shown in the table are based on the Companys accounting expense for these awards, and do not
necessarily correspond to the actual value that may be recognized by the NEOs. |
|
(2) |
|
The Company met its stretch goal under its Evans Excels Plan, which is described above under
Compensation Discussion and Analysis -Executive Total Compensation. |
23
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(3) |
|
With respect to Mr. Glass and Mr. Miller, includes the aggregate change in the accumulated
benefits under the Banks Defined Benefit Pension Plan and SERP. |
|
(4) |
|
With respect to Mr. Nasca and Mr. Kajtoch, includes the aggregate change in the accumulated
benefits under the Banks Senior Executive SERP Plan. |
|
(5) |
|
Includes 401(k) matching contributions of $10,075, $9,978, $11,574, and $13,613 for Messrs.
Nasca, Kajtoch, Glass and Miller, respectively, and the economic benefit from an endorsement
split-dollar life insurance policy held by the Bank, which did not exceed $10,000 for any
individual NEO. Other includes perquisites and personal benefits including an auto allowance,
country club dues and supplemental long-term disability insurance. |
Grants of Plan-Based Awards. The following table reflects the terms of the compensation
plan-based awards granted to Named Executive Officers in 2010.
|
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|
|
Payouts Under Non-Equity |
Name |
|
Incentive Plan Awards (1) |
|
|
|
($) |
David Nasca |
|
|
75,564 |
|
Gary Kajtoch |
|
|
37,437 |
|
William Glass |
|
|
20,000 |
|
Robert Miller, Jr. |
|
|
50,926 |
|
|
|
|
(1) |
|
As discussed above under Compensation Discussion and Analysis Executive Total
Compensation, the stretch targets under the Evans Excels Plan for 2010 were met. |
There were no stock or option awards granted to NEOs in 2010.
Employment Agreements with our NEOs
We have entered into employment contracts with our NEOs. The material terms of those employment
contracts are as follows:
David J. Nasca Employment Agreement, by and among Mr. Nasca, the Company and the Bank, pursuant
to which Mr. Nasca serves as the President and Chief Executive Officer of the Company and the Bank.
Subject to prior termination, the term of Mr. Nascas employment is for a three year term, which
is renewed daily until his 62nd birthday (October 27, 2019), at which time the contract
will have a remaining and declining three year term. Automatic daily renewal will cease if the
Bank gives Mr. Nasca written notice of non-renewal, in which case Mr. Nascas employment will end
36 months after the date of the non-renewal notice, unless the parties agree to a shorter period.
Mr. Nascas employment agreement provides for an initial base salary, which is adjusted annually by
the Board of Directors of Evans Bank, N.A., provided, however, that Mr. Nascas annual salary may
not be decreased. Mr. Nasca is entitled to participate in all Company and Bank cash and equity
incentive programs made available to senior executives, as well as all employee benefit plans,
programs, and arrangements for which he qualifies. He is entitled to four weeks paid vacation each
year, plus five personal days and customary bank holidays. The Bank provides Mr. Nasca with a
monthly automobile allowance of $750 and reimburses him for reasonable country club dues and
certain other expenses he incurs in the performance of his duties under the agreement.
In the event Mr. Nascas employment is terminated:
|
|
by the Company or the Bank without cause or by Mr. Nasca for good reason, or
under certain circumstances within one year following a change in control of the Company, he
will be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual non-equity incentive bonus paid to Mr. Nasca in
the three years prior to termination. The Company will also continue to provide amounts or
benefits payable under applicable benefit plans for 36 months; |
|
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Nascas then annual |
24
|
|
base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payment due Mr. Nasca under any life insurance
plan maintained by the Company or the Bank; |
|
|
because of disability, (i) Mr. Nasca will be entitled to participate in the
short- and long-term disability plans and benefits offered by the Bank to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) the Bank will continue to provide Mr.
Nasca with certain life and medical insurance benefits under the same cost-sharing arrangement
as in effect for active employees until Mr. Nascas (A) full-time employment by another
employer, (B) attaining age 65, or (C) death; |
|
|
|
by the Company or the Bank for cause or by Mr. Nasca other than for good
reason, Mr. Nasca will not be entitled to payment of any amounts or benefits, other than that
portion of his annual salary accrued
through the date of termination and any accrued and unpaid vacation. |
The Companys or the Banks obligation to make such payments to Mr. Nasca are conditioned upon Mr.
Nascas compliance with his obligations of confidentiality, non-competition and non-solicitation
set forth in his employment agreement.
Gary A. Kajtoch Employment Agreement, by and among Mr. Kajtoch, the Company and the Bank,
pursuant to which Mr. Kajtoch serves as the Chief Financial Officer and Executive Vice President of
the Bank. Subject to prior termination, the term of Mr. Kajtochs employment is for a three year
term, which is renewed daily until his 62nd birthday (October 3, 2028), at which time
the contract will have a remaining and declining three year term. Automatic daily renewal will
cease if the Bank gives Mr. Kajtoch written notice of non-renewal, in which case Mr. Kajtochs
employment will end 36 months after the date of the non-renewal notice, unless the parties agree to
a shorter period. Mr. Kajtochs employment agreement provides for an initial base salary, which is
adjusted annually by the CEO or Board of Directors of Evans Bank, N.A., provided, however, that Mr.
Kajtochs annual salary may not be decreased. Mr. Kajtoch is entitled to participate in all
Company and Bank cash and equity incentive programs made available to senior executives, as well as
all employee benefit plans, programs, and arrangements for which he qualifies. He is entitled to
four weeks paid vacation each year, plus five personal days and customary bank holidays. The Bank
provides Mr. Kajtoch with a monthly automobile allowance of $750 and reimburses him for reasonable
country club dues and certain other expenses he incurs in the performance of his duties under the
agreement.
In the event Mr. Kajtochs employment is terminated:
|
|
by the Company or the Bank without cause or by Mr. Kajtoch for good reason, or
under certain circumstances within one year following a change in control of the Company, he
will be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual non-equity incentive bonus paid to Mr. Kajtoch in
the three years prior to termination. The Company will also continue to provide amounts or
benefits payable under applicable benefit plans for 36 months; |
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|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Kajtochs then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payments due Mr. Kajtoch under any life insurance
plan maintained by the Company or the Bank; |
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|
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because of disability, (i) Mr. Kajtoch will be entitled to participate in the
short- and long-term disability plans and benefits offered by the Bank to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) the Bank will continue to provide Mr.
Kajtoch with certain life and medical insurance benefits under the same cost-sharing
arrangement as in effect for active employees until Mr. Kajtochs (A) full-time employment by
another employer, (B) attaining age 65, or (C) death; |
25
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by the Company or the Bank for cause or by Mr. Kajtoch other than for good
reason, Mr. Kajtoch will not be entitled to payment of any amounts or benefits, other than
that portion of his annual salary accrued through the date of termination and any accrued and
unpaid vacation. |
The Companys or the Banks obligation to make such payments to Mr. Kajtoch are conditioned upon
Mr. Kajtochs compliance with his obligations of confidentiality, non-competition and
non-solicitation set forth in his employment agreement.
William R. Glass Employment Agreement, by and among Mr. Glass, the Company and the Bank, pursuant
to which Mr. Glass serves as the Executive Vice President of the Bank. On October 1, 2010, the
Company entered into a new employment agreement with William R. Glass (the Transition Agreement)
which replaced his existing employment agreement with the Company. The Transition Agreement
establishes a new role for Mr. Glass as he transitions to his planned retirement on December 31,
2012. During this transition period, Mr. Glass is primarily providing business development
services and mentoring support for
the Companys employees. He will continue to serve as a member of the Internal and External Loan
Committee and of the Loan Review Committee until his planned retirement. Mr. Glasss base salary
will not be less than $192,900 per year. He is entitled to four weeks paid vacation each year,
plus five personal days and customary bank holidays. For the year 2010, the Bank provided Mr.
Glass with a monthly automobile allowance of $750 and reimbursed him for reasonable country club
dues and certain other expenses he incurred in the performance of his duties under his previous
employment agreement.
Upon the involuntary termination of Mr. Glasss employment without cause or his resignation due to
good reason (as defined in the agreement), and subject to the execution of a general release of
claims, Mr. Glass will receive severance pay equal to the base salary that would have been paid
during the remaining term of the agreement, which expires on December 31, 2012, as well as life
insurance and non-taxable medical coverage until December 31, 2012 under the same cost-sharing
arrangement as in effect upon the termination of employment. No payments are owed upon termination
of employment for cause (as defined in the agreement). Upon Mr. Glasss disability (as defined in
the agreement) before December 31, 2012, he will receive the short- and long-term disability plan
benefits offered by the Bank to senior executives. Upon Mr. Glasss death before December 31,
2012, within 30 days after the date of death, his beneficiary shall be paid a lump sum equal to two
times his base salary in effect at the time of his death, but such obligation shall be offset by
the amount of any life insurance benefit paid under a plan maintained by the Bank which is separate
from the customary employee benefit plans maintained by the Bank (including the supplemental
executive retirement plan). For a period of two years following his termination of employment, Mr.
Glass is subject to non-compete, non-solicitation, confidentiality and cooperation requirements.
Robert G. Miller Employment Agreement, by and between Mr. Miller and TEA, pursuant to which Mr.
Miller serves as the President of TEA and the Executive Vice President of the Bank. Subject to
prior termination, the term of Mr. Millers employment is for a three year term, which is renewed
daily until his 62nd birthday (May 11, 2018), at which time the contract will have a
remaining and declining three year term. Automatic daily renewal will cease if the Bank gives Mr.
Miller written notice of non-renewal, in which case Mr. Millers employment will end 36 months
after the date of the non-renewal notice, unless the parties agree to a shorter period. Mr.
Millers employment agreement provides for an initial base salary, which is adjusted annually by
the CEO or Board of Directors of Evans Bank, N.A., provided, however, that Mr. Millers annual
salary may not be decreased. Mr. Miller is entitled to participate in such equity programs as the
Company and the Bank make available to senior executives from time-to-time. Additionally, the
Company has agreed to use commercially reasonable efforts to maintain a long-term health care
insurance policy covering Mr. Miller and his spouse in lieu of family health insurance provided to
the Company employees generally, as long as the cost of such a policy does not exceed the cost of
the family health insurance coverage generally provided to Company employees. Mr. Miller will also
be eligible to receive the employee portion of residual commissions earned on certain products
sold through M&W Group, Inc. prior to September 1, 2000, and will be eligible to receive an annual
bonus in an amount and subject to achievement of such goals and objectives as the Board of
Directors may determine in its discretion. He is entitled to five weeks paid vacation each year,
plus five personal days and customary bank holidays. TEA provides Mr. Miller with a company-owned
vehicle and reimburses him for reasonable country club dues and certain other expenses he incurs in
the performance of his duties under the agreement.
26
In the event Mr. Millers employment is terminated:
|
|
by the Company or TEA without cause or by Mr. Miller for good reason, or under
certain circumstances within one year following a change in control of the Company, he will
be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual non-equity incentive bonus paid to Mr. Miller in
the three years prior to termination. The Company will also continue to provide amounts or
benefits payable under applicable benefit plans for 36 months; |
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Millers then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payment due Mr. Miller under any life insurance
plan maintained by the Company or TEA; |
|
|
because of disability, (i) Mr. Miller will be entitled to participate in the
short- and long-term disability plans and benefits offered by TEA to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) TEA will continue to provide Mr.
Miller with certain life and medical insurance benefits under the same cost-sharing
arrangement as in effect for active employees until Mr. Millers (A) full-time employment by
another employer, (B) attaining age 65, or (C) death; |
|
|
by the Company or TEA for cause or by Mr. Miller other than for good reason,
Mr. Miller will not be entitled to payment of any amounts or benefits, other than that portion
of his annual salary accrued through the date of termination and any accrued and unpaid
vacation. |
The Companys or TEAs obligation to make such payments to Mr. Miller are conditioned upon Mr.
Millers compliance with his obligations of confidentiality, non-competition and non-solicitation
set forth in his employment agreement.
Potential Payments Upon Termination or Change-in-Control. The following table shows the potential
incremental value transfer to each NEO under various termination or change-in-control scenarios as
of December 31, 2010, the last business day of fiscal 2010. Unvested, unexercised stock options
and unvested restricted stock awards are valued at the closing market price of the Companys common
stock on that date. The actual amounts to be paid out can only be determined at the time of such
NEOs separation from the Company.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Event |
|
David Nasca |
|
Gary Kajtoch |
|
William Glass |
|
Robert Miller |
Retirement or Voluntary
Termination Without Good Reason |
|
|
|
|
|
|
|
|
|
$ |
1,181,210 |
(1) |
|
$ |
451,021 |
(2) |
Termination for Cause (3) |
|
|
|
|
|
|
|
|
|
$ |
289,194 |
|
|
$ |
87,221 |
|
Termination Without Cause or for
Good Reason |
|
$ |
925,808 |
(4) |
|
$ |
585,325 |
(4) |
|
$ |
1,602,535 |
(5) |
|
$ |
1,272,105 |
(6) |
Change in Control Termination |
|
$ |
1,165,806 |
(7) |
|
$ |
651,765 |
(7) |
|
$ |
1,602,535 |
(8) |
|
$ |
1,272,105 |
(7) |
Death |
|
$ |
692,432 |
(9) |
|
$ |
386,583 |
(9) |
|
$ |
1,591,642 |
(10) |
|
$ |
1,035,499 |
(11) |
|
|
|
(1) |
|
Reflects (a) SERP lump sum payout and (b) Defined Benefit Pension Plan lump sum payout. |
|
(2) |
|
Reflects (a) SERP lump sum payout and (b) Defined Benefit Pension Plan lump sum payout. SERP
lump sum payout is reduced by 2% for each year by which the sum of Mr. Millers age and years of
service is less than 75. |
|
(3) |
|
Reflects Defined Benefit Pension Plan lump sum payout. |
|
(4) |
|
Reflects (a) lump sum employment contract payout, (b) estimated value of healthcare benefits
for 36 months, (c) intrinsic value of stock awards and option awards that provide for accelerated
vesting upon termination for the stated reason. Payment may be postponed for a six month period to
avoid application of Section 409A of the Internal Revenue Code. |
27
|
|
|
(5) |
|
Reflects (a) employment contract lump sum payout, (b) estimated value of healthcare benefits
for 24 months, (c) SERP lump sum payout, (d) Defined Benefit Pension Plan payout, and (e) intrinsic
value of stock awards and options awards that provide for accelerated vesting upon termination for
the stated reason. Payment may be postponed for a six month period to avoid application of Section
409A of the Internal Revenue Code. |
|
(6) |
|
Reflects (a) employment contract lump sum payout, (b) estimated value of healthcare benefits
for 36 months, (c) SERP lump sum payout, (d) Defined Benefit Pension Plan payout, and (e) intrinsic
value of stock awards and options awards that provide for accelerated vesting upon termination for
the stated reason. Payment may be postponed for a six month period to avoid application of Section
409A of the Internal Revenue Code. SERP lump sum payout is reduced by 2% for each year by which
the sum of Mr. Millers age and years of service is less than 75. |
|
(7) |
|
Reflects (a) lump sum employment contract payout, (b) estimated value of healthcare benefits
for 36 months, (c) SERP lump sum payout and (d) intrinsic value of stock awards and option awards
that provide for accelerated vesting upon termination for the stated reason. Payment may be
postponed for a six month period to avoid application of Section 409A of the Internal Revenue Code. |
|
(8) |
|
Reflects (a) lump sum employment contract payout, (b) estimated value of healthcare benefits
for 24 months, (c) SERP lump sum payout and (d) intrinsic value of stock awards and option awards
that provide for accelerated vesting upon termination for the stated reason. Payment may be
postponed for a six month period to avoid application of Section 409A of the Internal Revenue Code. |
|
(9) |
|
Reflects (a) benefit payment of executive life insurance, (b) SERP lump sum payout, and (c)
intrinsic value of stock awards and option awards that provide for accelerated vesting upon
termination for the stated reason. |
|
(10) |
|
Reflects (a) SERP lump sum payout, (b) Defined Benefit Pension Plan lump sum payout, (c)
benefit payment of executive life insurance, and (d) fair value of stock awards and option awards
that provide for accelerated vesting upon termination for the stated reason. |
|
(11) |
|
Reflects (a) SERP lump sum payout, (b) Defined Benefit Pension Plan lump sum payout, (c)
benefit payment of executive life insurance, and (d) fair value of stock awards and option awards
that provide for accelerated vesting upon termination for the stated reason. SERP lump sum payout
is reduced by 2% for each year by which the sum of Mr. Millers age and years of service is less
than 75. |
All post-termination payments are linked to two-year confidentiality, non-competition and
non-solicitation obligations contained in the NEOs employment contracts. The events that
constitute cause, good reason, disability and change in control are described in the
employment contract with each NEO. Accelerated vesting of stock options and restricted stock
awards assumes the awards are not converted into comparable awards with respect to voting
securities of the surviving or acquiring entity in accordance with the terms of the 2009 Long-Term
Equity Incentive Plan.
Outstanding Equity Awards at Fiscal Year-End. The following table provides information about
unexercised stock options and unvested restricted stock for the Named Executive Officers as of
December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
|
|
|
|
Option Awards |
|
|
|
|
|
Market |
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
|
|
|
|
|
Number of |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
|
|
|
|
|
Securities |
|
Underlying |
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
|
|
|
|
|
Underlying |
|
Unexercised |
|
Option |
|
|
|
|
|
Stock that |
|
Stock that |
|
|
|
|
|
|
Unexercised |
|
Options (#) |
|
Exercise |
|
Option |
|
Have Not |
|
Have Not |
|
|
|
|
|
|
Options (#) |
|
Unexercisable |
|
Price |
|
Expiration |
|
Vested |
|
Vested |
|
|
|
|
Name |
|
Exercisable |
|
(1) |
|
($) |
|
Date |
|
(#) |
|
($) |
|
|
|
|
David Nasca |
|
|
6,043 |
|
|
|
18,127 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
2,062 |
|
|
|
29,384 |
|
|
|
|
|
|
|
|
2,500 |
|
|
|
2,500 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary Kajtoch |
|
|
3,060 |
|
|
|
9,180 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
1,042 |
|
|
|
14,849 |
|
|
|
|
|
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass |
|
|
2,493 |
|
|
|
7,477 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
847 |
|
|
|
12,070 |
|
|
|
|
|
|
|
|
750 |
|
|
|
2,250 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,620 |
|
|
|
695 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr. |
|
|
2,835 |
|
|
|
8,505 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
967 |
|
|
|
13,780 |
|
|
|
|
|
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,620 |
|
|
|
695 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
28
|
|
|
(1) |
|
The unexercisable options and shares with the following expiration dates will vest
as indicated below: |
|
|
|
Expiration Date |
|
Vesting Schedule |
04/18/2013
|
|
33% on August 19, 2011 and 67% on August 19, 2012 |
06/17/2018
|
|
50% on June 17, 2011 and 50% on June 17, 2012 |
08/18/2019
|
|
33% on August 18, 2011, 33% on August 18, 2012, and 34% on August 18, 2013 |
Pension Benefits. The following table sets forth the present value of the accumulated pension
benefits for the Named Executive Officers as of fiscal year-end 2010 (1):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value |
|
|
|
|
|
|
|
|
Number of Years |
|
of Accumulated |
|
Payments During |
Name |
|
Plan Name |
|
Credited Service (#) |
|
Benefit ($) |
|
Last Fiscal Year ($) |
David J. Nasca |
|
Senior Executive SERP Plan |
|
|
4 |
|
|
$ |
127,276 |
|
|
|
|
|
Gary A. Kajtoch |
|
Senior Executive SERP Plan |
|
|
3 |
|
|
|
22,712 |
|
|
|
|
|
William R. Glass |
|
SERP Plan |
|
|
17 |
|
|
|
892,016 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
17 |
|
|
|
289,194 |
|
|
|
|
|
Robert G. Miller, Jr. |
|
SERP Plan |
|
|
10 |
|
|
|
466,410 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
10 |
|
|
|
87,221 |
|
|
|
|
|
|
|
|
(1) |
|
The assumptions used to calculate the present value of accumulated benefits are set forth in
Note 11 to the Consolidated Financial Statements of the Company in its Annual Report on Form 10-K
for the fiscal year ended December 31, 2010. |
The following describes the material factors necessary to understand the pension benefits that
are provided to the Named Executive Officers under the Banks defined benefit pension and
supplemental executive retirement plans.
Defined Benefit Pension Plan. The Bank maintains a defined benefit pension plan (the Pension
Plan) for all eligible employees, including employees of its subsidiaries. Messrs. Glass and
Miller are participants in the Pension Plan. Upon retirement at age 65, vested participants are
entitled to receive a monthly benefit. The following table indicates the annual retirement benefit
that would be payable under the Pension Plan, pursuant to the amended benefit formula discussed
below, upon retirement at age 65 in fiscal year 2010, expressed in the form of a single life
annuity for the average annual earnings and years of credited service. The benefits listed below
are not subject to deduction for Social Security or other offset amounts.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Final Average |
|
Years of Service at Normal Retirement |
Compensation |
|
10 |
|
20 |
|
30 |
|
40 |
$30,000 |
|
$ |
3,000 |
|
|
$ |
6,000 |
|
|
$ |
9,000 |
|
|
$ |
9,000 |
|
$50,000 |
|
$ |
5,000 |
|
|
$ |
10,000 |
|
|
$ |
15,000 |
|
|
$ |
15,000 |
|
$100,000 |
|
$ |
10,000 |
|
|
$ |
20,000 |
|
|
$ |
30,000 |
|
|
$ |
30,000 |
|
$150,000 |
|
$ |
15,000 |
|
|
$ |
30,000 |
|
|
$ |
45,000 |
|
|
$ |
45,000 |
|
$220,000 |
|
$ |
22,000 |
|
|
$ |
44,000 |
|
|
$ |
66,000 |
|
|
$ |
66,000 |
|
Pension Benefit Formula: 1% of compensation times years of service, subject to a maximum of thirty
years of service.
Prior to an amendment to the Pension Plan, effective May 1, 1994, the monthly benefit under the
Pension Plan was 3% of average monthly compensation multiplied by years of service up to a maximum
of 15 years of service. In 1994, the Pension Plan was amended to change the benefit to 1% of
average monthly compensation (as defined under the Pension Plan, generally the highest five
consecutive compensation years out of the latest ten compensation years at retirement) multiplied
by years of service up to a maximum of 30 years of service.
29
Effective January 31, 2008, the Pension Plan was frozen. All participants vested immediately in
the Pension Plan at their then-present number of years of service, regardless of whether an
employee had attained greater than five years of service on January 31, 2008. All benefits that
eligible participants accrued in the Pension Plan prior to January 31, 2008 will be retained, but
no additional benefits have accrued under the Pension Plan since that date. Employees will be
eligible to receive accrued benefits at normal retirement age.
Compensation for purposes of the Pension Plan generally means the compensation reported for a
participant on Form W-2 as gross pay. In calculating a participants benefit, annual compensation
in excess of a limit set annually by the Secretary of the Treasury of the United States may not be
considered. That limit (the IRS Compensation Limit) was $230,000 for 2008, the final year of the
Pension Plan. In addition, benefits provided under the Pension Plan may not exceed a benefit limit
under the Internal Revenue Code (which was $185,000 payable as a single life annuity beginning at
normal retirement age in 2008). The Social Security Wage Base is the maximum amount of annual
earnings or wages that is subject to the old age, survivors and disability insurance taxes that is
in effect under the Social Security Act at the beginning of the plan year.
A participant is eligible for early retirement under the Pension Plan if the participant retires
before normal retirement age but after attaining age 59 and completing 5 years of service. An
early retirement benefit is reduced 1/15th per year for each year that the benefit commences prior
to normal retirement age. At December 31, 2009, Mr. Glass had attained eligibility for early
retirement under the Pension Plan. Mr. Miller was not eligible for early retirement. Messrs.
Nasca and Kajtoch are not participants in the Pension Plan.
Benefits under the Pension Plan are paid over the lifetime of the participant or the lifetimes of
the participant and a beneficiary, as elected by the participant. If the participant is married on
the date payments are to begin under the Pension Plan, payment will be in the form of a joint and
50% survivor annuity with the spouse as beneficiary, unless the participant elects another form of
payment with the consent of the spouse. If benefits are paid in a form in which a benefit is to be
paid to a beneficiary after the death of the participant, benefits are reduced from the amount
payable as a lifetime benefit solely to the participant in accordance with the actuarial factors
that apply to all participants in the Pension Plan. The Pension Plan generally does not make
distributions in the form of a one-time lump sum payment. A participants benefit is payable as an
annuity with monthly benefit payments, unless the present value of the normal retirement benefit is
less than $5,000.
Benefits under the Pension Plan are funded by an irrevocable, tax-exempt trust. The Pension Plan
benefits of all participants, including those benefits of NEOs, are payable from the assets held by
the tax-exempt trust.
Supplemental Executive Retirement Plans. The Bank maintains a SERP in which each of Messrs. Glass
and Miller is a participant. Under the SERP, each of Messrs. Glass and Miller is entitled to an
annual benefit payment equal to 70% of his final average earnings, currently defined as the highest
average of five consecutive years out of the last ten worked, reduced by 50% of his annual Social
Security benefit, the amount of his annual benefit under the Pension Plan, and the value of his
annual benefit attributable to employer matching contributions to the Banks 401(k) plan, at or
after attaining age 65. There are provisions for reduced early retirement benefits after attaining
age 60 but prior to age 65, provided, however, that such benefits are reduced by 2% for each year
by which the participants age and years of service are less than 75. Benefits are also payable
upon separation from service after a change in control, regardless of the participants age. Upon
a participants entitlement to a benefit under the SERP, his benefit shall be paid in the form of
either (i) a single life annuity with 15 payments guaranteed for Mr. Miller and 20 payments
guaranteed for Mr. Glass, or (ii) a lump sum payment which is actuarially equivalent to the annuity
form of payment described in clause (i). The SERP also allows for payment of such benefit to a
designated beneficiary upon the death of the employee and for earlier payment due to disability.
Messrs. Nasca and Kajtoch are participants in the Senior Executive SERP Plan. A participant is
generally entitled to receive a benefit under the Senior Executive SERP upon a termination of
employment, other than for cause, after the participant has completed 10 full calendar years of
service with the Bank. No benefit is payable under the Senior Executive SERP if the participants
employment is terminated for cause or if the participant voluntarily terminates before completing
10 full calendar years of service with the Bank. In addition, the payment of benefits under the
Senior Executive SERP is conditioned upon certain agreements of
30
the participant related to confidentiality, cooperation, non-competition, and non-solicitation.
A participant will be entitled to a retirement benefit under the Senior Executive SERP if his or
her employment with the Bank terminates other than for cause on or after the date the participant
attains age 65. The accrued benefit is based on a percentage of the participants final average
earnings, which is determined based upon the participants total annual compensation over the
highest consecutive five calendar years of the participants employment with the Bank, accrued over
the participants required benefit service. Mr. Nascas benefit percentage is 35% and his
required benefit service is 15 years. Mr. Kajtochs benefit percentage is 25% and his required
benefit service is 20 years. A reduced early retirement benefit may be payable if the participant
terminates before attaining age 62 (other than by reason of death of disability or following a
change in control). The benefit is calculated in the same manner as the standard retirement
benefit, but is reduced by 6% for each full calendar year prior to age 62 that the benefit is paid
(e.g., reduced by 12% if the participant retires at age 60).
Upon a participants death while employed by the Bank, the participants designated beneficiary
will be entitled to a cash lump sum equal to the present value of the participants accrued
benefit, without any reduction for early retirement. If a participants employment with the Bank
terminates by reason of disability, the participant is entitled to a benefit to be calculated as
if he or she had attained age 65 immediately before the disability and assuming his or her base
salary had increased 3% each calendar year, then discounted to the lump sum present value as of the
date of disability, and paid as a cash lump sum. If a participants employment is terminated
without cause or the participant terminates with good reason (as defined in Internal Revenue
Code Section 409A) within 24 months following a change in control, the participant is entitled to
a benefit to be calculated as if he or she had attained age 65 immediately before termination and
assuming his or her base salary had increased 3% each calendar year, then discounted to the lump
sum present value and paid as a cash lump sum.
Executive Life Insurance Plan. The Company provides an endorsement split-dollar benefit to certain
officers and directors in connection with bank-owned life insurance maintained by the Bank. This
benefit does not carry into retirement. The benefit for all non-employee directors is in the
amount of $200,000. The amount of the benefit for Named Executive Officers is 2.0 times base
salary. For 2010, the amount of the benefits for each of Messrs. Nasca, Kajtoch, Glass and Miller
is $505,318; $333,600; $385,800; and $453,800, respectively.
Employee Savings Plan. The Bank also maintains a 401(k) salary deferral plan to assist employees,
including employees of its subsidiaries, in saving for retirement. All employees are eligible to
participate on the first of the month following date of hire. Eligible employees can contribute up
to the maximum amount allowable under the Internal Revenue Code.
For 2010, employees received a 100% match from the Company on contributions up to 4% of base salary
and a 50% match on contributions greater than 4% of base salary, up to 8% of salary until October
1, 2010. The plan was amended as of October 1, 2010, and employees were eligible to receive a 100%
match of the first 6% of base salary. Employees vest in employer contributions over six years.
With respect to matching contributions credited to the accounts of NEOs, those amounts are included
in the Summary Compensation Table, above, under All Other Compensation.
Individual account earnings will depend on the performance of the particular funds in which the
participant invests. Specific guidelines govern adjustments to contribution levels, investment
decisions and withdrawals from the plan. The benefit is paid as an annuity unless the employee
elects one of the optional forms of payment available under the plan.
Non-Qualified Deferred Compensation. The following table sets forth information for the
Non-Qualified Deferred Compensation Plan for fiscal 2010:
31
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
Registrant |
|
Aggregate |
|
|
|
|
|
Aggregate |
|
|
Contributions |
|
Contributions |
|
Earnings in |
|
Aggregate |
|
Balance at |
|
|
in Last Fiscal |
|
in Last Fiscal |
|
Last Fiscal |
|
Withdrawals/ |
|
Last Fiscal |
|
|
Year |
|
Year |
|
Year |
|
Distributions |
|
Year End |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
William R. Glass |
|
|
28,935 |
|
|
|
|
|
|
|
9,631 |
|
|
|
|
|
|
|
250,702 |
|
Robert G. Miller, Jr. |
|
|
4,538 |
|
|
|
|
|
|
|
1,483 |
|
|
|
|
|
|
|
38,652 |
|
All executive and registrant contributions were reported as compensation for fiscal 2010 in
the Summary Compensation Table, above, and amounts reported in the Aggregate Balance at Last
Fiscal Year End column of this table were reported as compensation to the appropriate NEOs in the
Companys Summary Compensation Table for previous fiscal years.
The Companys Non-Qualified Deferred Compensation Plan allows NEOs to elect to defer 1% to 100% of
their base salary until retirement or termination of service. The Company credits such deferrals
with interest equal to 1% over the prime rate as of each January 1st. During fiscal 2010, amounts
credited under the Deferred Compensation Plan at interest rates greater than 120% of the applicable
federal long-term rate in effect have been reported for the NEOs in the Summary Compensation
Table above, in the Change in Pension Value and Non-Qualified Deferred Compensation column.
NEOs are immediately 100% vested in their account balance under the Non-Qualified Deferred
Compensation Plan, including credited interest. NEOs may choose from a 5, 10 or 15 year payment
plan or lump sum payment option.
TRANSACTIONS WITH RELATED PERSONS
The Companys written policies and procedures with respect to transactions with related persons
requires the review and approval or ratification by the Audit Committee for any transaction in
which the Company will be a participant and any related person has or will have a material interest
(direct or indirect), other than transactions involving less than $5,000 when aggregated with all
similar transactions. Related persons include the Companys directors, director nominees and
executive officers and their immediate family members, as well as persons owning more than 5% of
the Companys common stock and any immediate family member of such shareholder.
Under the Companys Related Person Transaction Policy, a related person transaction may be
consummated or continue if the Audit Committee has approved or ratified the transaction in
accordance with the following guidelines: in considering whether to approve or ratify related
person transactions, the Audit Committee will take into account, among other factors, (i) whether
the related person transaction is on terms comparable to those that could be obtained in arms
length dealings with an unrelated third party; (ii) whether the related person transaction has been
reviewed and approved by the Companys subsidiary banking institution in accordance with Federal
Reserve Regulation O and the process and procedure established by such subsidiary banking
institution to insure compliance with Regulation O; (iii) whether the related person transaction is
approved by the disinterested members of the Board of Directors; and (iv) whether the related
person transaction involves compensation approved by the Companys Human Resource and Compensation
Committee.
The Audit Committee meets annually with management to discuss and review related person
transactions for that calendar year, including the proposed aggregate value of such transactions.
After review and discussion, the Audit Committee will determine, based on the above guidelines,
whether to approve or ratify each related person transaction, and at each subsequently scheduled
meeting, management will update the Audit Committee, as necessary, as to any material change to
related person transactions and any proposed related person transactions.
32
In the event that a related person transaction is proposed during the interim period between
regularly scheduled Audit Committee meetings, the transaction may be presented to the Audit
Committee by management for approval or preliminarily entered into by management subject to
ratification by the Audit Committee in accordance with the above guidelines; provided that if
ratification is not forthcoming, management will make all reasonable efforts to cancel or annul the
transaction.
The Audit Committee approved the services of Harris Beach PLLC as its general counsel. Phillip
Brothman, a director and Chairman of the Board of Directors, is a senior counsel to that firm. The
legal services provided (and to be provided) to the Company and its Bank subsidiary are considered
normal and customary in the ordinary course of business. The aggregate fees paid to Harris Beach
PLLC for legal services to the Company and to the Bank in fiscal 2010 and 2009 were approximately
$406,404 and $511,000, respectively. Mr. Brothman has less than a 1% equity interest in Harris
Beach PLLC, and the fees paid to that firm in each year represent less than 5% of that firms gross
revenues.
Additionally, The Evans Agency, an indirect subsidiary of the Company, leases certain of its
offices from Millpine Enterprises, a partnership of Robert G. Miller, Jr., a director of the
Company and President of The Evans Agency, and his brother. The total amount of payments in fiscal
2010 was $34,529, and the Company expects lease payments in 2011 to total a similar amount.
In addition, Mr. Tilley, a director and former Chief Executive Officer and President of the Company
and the Bank, continues to receive payments under the Banks Pension Plan and SERP. He received
payments aggregating $131,907 in 2010 and $118,833 in 2009 under those plans.
The Bank has had, and in the future expects to have, banking and fiduciary transactions with
directors and executive officers of the Company and some of their affiliates. All such
transactions have been in the ordinary course of business and on substantially the same terms
(including interest rates and collateral on loans) as those prevailing at the time for comparable
transactions with unrelated third parties, and do not involve more than a normal risk of
collectivity or present other unfavorable features.
AUDIT COMMITTEE REPORT
The information contained in this Audit Committee Report shall not be deemed to be soliciting
material or filed or incorporated by reference in future filings with the SEC, or subject to the
liabilities of Section 18 of the Exchange Act, except to the extent that the Company specifically
incorporates it by reference into a document filed under the Securities Act of 1933 or the Exchange
Act.
The Audit Committee has reviewed and discussed with the Companys management and KPMG LLP, the
Companys independent registered public accounting firm, the audited consolidated financial
statements of the Company contained in the Companys Annual Report on Form 10-K for the 2010 fiscal
year. The Audit Committee has also discussed with KPMG LLP the matters required to be discussed by
the Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting
Oversight Board in Rule 3200T.
The Audit Committee has received and reviewed the written disclosures and the letter from KPMG LLP
required by applicable requirements of the Public Company Accounting Oversight Board regarding KPMG
LLPs communications with the Audit Committee concerning independence, and has discussed with KPMG
LLP its independence from the Company.
33
Based on the review and discussions referred to above, the Audit Committee recommended to the Board
of Directors that the audited consolidated financial statements be included in the Companys Annual
Report on Form 10-K for its 2010 fiscal year for filing with the SEC.
Submitted by the Audit Committee,
John R. OBrien, Chairman
James E. Biddle, Jr.
Mary Catherine Militello
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board of Directors has appointed KPMG LLP to continue as the Companys
independent registered public accounting firm and to conduct the audit of the Companys
consolidated financial statements for the year ending December 31, 2011. Representatives of KPMG
LLP will be present at the Annual Meeting to respond to appropriate questions that may be raised,
and they will have the opportunity to make a statement, if they so desire.
Fees Billed by KPMG LLP. The following table shows the fees that KPMG LLP billed the Company for
audit and other services provided for fiscal years 2010 and 2009. Audit fees consist of
professional services rendered for the audit of the Companys annual consolidated financial
statements and internal control over financial reporting, review of the Companys financial
statements included in the Companys quarterly reports on Form 10-Q, and services that are normally
provided by KPMG LLP in connection with statutory and regulatory filings, including SEC filings or
engagements for fiscal years 2010 and 2009. The year-over-year increase in audit-related fees
primarily pertains to fees for providing comfort letters and consents for our common stock offering
in May 2010.
|
|
|
|
|
|
|
|
|
|
|
2010 |
|
|
2009 |
|
Audit Fees |
|
$ |
195,000 |
|
|
$ |
225,000 |
|
Audit-Related Fees |
|
|
158,500 |
|
|
|
2,500 |
|
Tax Fees |
|
|
|
|
|
|
|
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
353,500 |
|
|
$ |
227,500 |
|
All fees listed in the table above were pre-approved by the Companys Audit Committee under
the pre-approval policy described below.
The Audit Committee has considered whether the provision of non-audit services is compatible with
maintaining the principal accountants independence and has concluded that such services did not
impair KPMG LLPs independence.
The Audit Committees pre-approval policy details the types of audit, audit-related, tax and other
services that have the general pre-approval of the Audit Committee, and the cost limits for those
services. Unless a type of service to be provided by the independent auditors has received general
pre-approval, it requires specific pre-approval by the Audit Committee. Also, any proposed
services exceeding pre-approved cost levels require specific pre-approval by the Audit Committee.
34
PROPOSAL II AMENDMENT TO INCREASE THE AGGREGATE NUMBER OF SHARES
AVAILABLE FOR ISSUANCE UNDER THE EMPLOYEE STOCK PURCHASE PLAN
General
The Board of Directors is proposing an amendment (the Amendment) to the Evans Bancorp, Inc.
Employee Stock Purchase Plan (the ESPP). If approved by the shareholders, the ESPP would add an
additional 100,000 shares of common stock to the number of shares that may be offered under the
ESPP. The Board of Directors of the Company approved the Amendment on February 15, 2011, subject
to shareholder approval.
Background
The ESPP was adopted by the Board of Directors of the Company on February 18, 2003, and it became
effective when it was approved by the shareholders on April 22, 2003. When adopted, the Company
was permitted to offer up to 100,000 shares of common stock under the ESPP. As of December 31,
2010, only 15,243 shares of common stock remain available under the ESPP. At current participation
levels, and in the absence of an amendment to increase the number of shares of common stock that
may be offered under the ESPP, we expect that the shares will be exhausted in the near future. If
the Amendment is approved, the aggregate number of shares available under the ESPP will be
increased to 200,000.
Description of the ESPP
The purpose of the ESPP is to encourage employee stock ownership by giving eligible employees an
opportunity to acquire shares through payroll deductions.
Shares Available. As originally approved by the shareholders in 2003, the ESPP permitted the
Company to offer up to 100,000 shares of common stock. The shares may be authorized and unissued
shares, treasury shares or shares purchased on the open market or by private purchase. As noted
above, 84,577 shares have already been sold to employees under the ESPP and only 15,423 shares
remain available. If shareholders approve the Amendment, a total of 200,000 shares would be
available under the ESPP, subject to adjustment in the event of certain changes to our capital
structure involving our common stock. This represents an increase of 100,000 shares.
Eligibility. All employees of the Company or its designated subsidiaries who have been employed at
least one year, except for employees whose customary employment is for not more than five months in
any calendar year, are eligible to participate in the ESPP. However, employees who own stock or
options possessing 5% or more of the total combined voting power or value of the companys stock
would not be eligible to participate.
Administration; Amendment; Termination. The ESPP is administered by the Board, or, upon its
delegation, by the Human Resource and Compensation Committee of the Board. (For the purposes of
this summary, references to the Committee include the Committee and the Board.) The Committee
may appoint one or more agents to assist in the administration of the ESPP and may delegate all or
part of its responsibilities or powers as it considers appropriate. The Committees interpretation
and construction of the ESPP will be final and conclusive.
The Committee has full authority to take any action with respect to the ESPP, including, without
limitation, the authority to: (i) establish, amend and rescind rules and regulations for the
administration of the ESPP; (ii) prescribe the form or forms of any agreements or other instruments
used in connection with the ESPP; (iii) determine the terms and provisions of the options granted
under the ESPP; and (iv) construe and interpret the ESPP, options, the rules and regulations, and
the agreements or other written instruments, and to make all other determinations deemed necessary
or advisable for administering the ESPP.
35
The ESPP and options may be amended or terminated at any time by the Board, subject to the
following: (i) shareholder approval is required of any amendment to the extent required under
Section 423 of the Internal
Revenue Code (the Code) or other applicable law or rule; and (ii) no amendment may materially and
adversely affect any outstanding option without the participants consent (except to the extent
otherwise provided in the ESPP).
Operation of the ESPP. The Company grants options on January 1 and July 1 of each year (or on such
other date as the Company may designate). Each purchase period lasts for six months ending on June
30 or December 31, immediately following the grant of options or on such date(s) as the Committee
determines.
Each eligible employee who has elected to participate in the ESPP is entitled on the purchase date
(the last day of the purchase period) to purchase shares of Common Stock at an option price equal
to the lesser of 85% of the fair market value of the Common Stock on the date of grant or 85% of
the fair market value on the date of exercise.
Payment for shares of common stock purchased under the ESPP will be made by authorized payroll
deductions from a participants compensation or by other methods authorized by the Committee.
Compensation generally means a participants regular base pay (including commissions, overtime pay
and shift premiums, but excluding incentive compensation, incentive payments, bonuses and other
similar compensation), as determined as of each pay day.
An eligible employee who elects to participate in the ESPP designates a stated whole percentage
between 1% and 15% of compensation to be credited to the participants account under the ESPP. On
the offer date for each purchase period, a participant is granted an option to purchase such number
of shares as is determined by dividing the amount of the participants payroll deductions which had
accumulated on the purchase date by the applicable option price. A participant may elect to
suspend his or her payroll contributions or withdraw all (but not less than all) of his or her
payroll deductions and shares credited to his or her account during the purchase period in
accordance with the terms of the ESPP. If a participants employment with the Company terminates
for any reason (or if the participant ceases to be an eligible employee under the ESPP), his or her
participation in the ESPP will terminate and all remaining payroll deductions and shares held in
his or her account will be delivered to him or her. Unless a participant withdraws or suspends
participation in the ESPP or terminates employment before the purchase date in accordance with the
terms of the ESPP, the option will be exercised automatically for the purchase of the full number
of shares subject to the option.
The Company maintains an account for each participant to reflect the shares of Common Stock
purchased under the ESPP by each participant. No participant in the Stock Purchase Plan is
permitted to purchase Common Stock under the Stock Purchase Plan at a rate that exceeds $25,000 in
fair market value of the Common Stock, determined at the time options are granted, for each
calendar year, and additional restrictions may apply to the purchase of shares based on the terms
of the ESPP and Section 423 of the Code.
The Company may use funds received from the sale of Common Stock under the ESPP for any corporate
purpose.
Federal Tax Consequences. The following discussion briefly summarizes certain U.S. federal income
tax consequences to participants who may receive grants of awards under the ESPP. The discussion
is based on current interpretations of the Code and the regulations promulgated thereunder.
The ESPP is not qualified under Section 401 of the Code but is intended to be a qualified employee
stock purchase plan under Section 423 of the Code. An employee pays no tax when the employee
enrolls in the ESPP, when the employee purchases shares of common stock pursuant to the ESPP or
when the employee receives shares of common stock.
Employees will, however, have a taxable gain or loss when they sell or dispose of shares purchased
through the ESPP. If an employee disposes of such shares within two years from the date of grant
of the option or within one year from the date the purchase of such shares (a disqualifying
disposition), then the excess of
36
the fair market value of the shares on the purchase date over the
purchase price will be taxed as ordinary income. The amount of such difference will be added to
the basis of the shares for the purpose of determining the amount of gain or loss upon such
disposition, and such gain or loss will be long or short-term capital gain or loss for
income tax purposes depending upon how long such shares were held. The Company will be entitled to
a deduction from income in an amount equal to the ordinary income reported by the employee arising
from a disqualifying disposition.
If an employee sells the stock after the holding period described above, then the lesser of (i) the
excess of the fair market value of the shares on the first day of the offering period over the
purchase price and (ii) the excess of the amount realized over the purchase price will be treated
as ordinary income and the balance of the employees gain, if any, will be long term capital gain.
The Company will not be entitled to a deduction from income in an amount equal to the ordinary
income reported by the employee.
The discussion above is only a summary of federal (and not state and local) income consequences to
the Company and participating employees. The summary is general in nature and is not intended to
cover all the tax consequences that may apply to a particular employee or to the Company. The
provisions of the Code and regulations thereunder relating to these matters are complicated, and
their impact in any one case may depend upon the particular circumstances.
The approval of the Amendment requires the affirmative vote of a majority of the shares of common
stock represented at the meeting, in person or by proxy, and entitled to vote thereon.
THE BOARD RECOMMENDS THAT YOU VOTE FOR THE APPROVAL OF THE AMENDMENT TO THE EVANS BANCORP, INC.
EMPLOYEE STOCK PURCHASE PLAN.
PROPOSAL III RATIFICATION OF THE APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Company is asking shareholders to ratify the appointment of KPMG LLP (KPMG) as our
independent registered public accounting firm for our current fiscal year. Our 2011 fiscal year
began on January 1, 2011 and will end on December 31, 2011. Although ratification is not legally
required, Evans Bancorp, Inc. is submitting the appointment of KPMG to our shareholders for
ratification in the interest of good corporate governance. In the event that this appointment is
not ratified, the Audit Committee of the Board will reconsider the appointment.
The Audit Committee appoints the independent registered public accounting firm annually. Before
appointing KPMG as our independent registered public accounting firm for fiscal 2011, the Audit
Committee carefully considered the firms qualifications and performance during fiscal 2010, as
well as the fees paid to KPMG for
such services. In its review of non-audit service fees and its appointment of KPMG as Evans
Bancorp, Inc.s independent registered public accounting firm, the Audit Committee considered
whether the provision of such services was compatible with maintaining KPMGs independence.
Representatives of KPMG will be present at the Meeting. They will be given an opportunity to make
a statement if they desire to do so and will be available to respond to appropriate questions.
THE COMPANYS BOARD OF DIRECTORS RECOMMENDS A VOTE FOR RATIFICATION OF THE APPOINTMENT OF KPMG
LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL 2011.
37
OTHER MATTERS
The cost of solicitation of proxies will be borne by the Company. Solicitation other than by mail
may be made by directors, officers or by regular employees of the Company, who will receive no
additional compensation therefor, by personal or telephone solicitation, the cost of which is
expected to be nominal.
The Board of Directors knows of no other matters to be presented for shareholder action at the
Annual Meeting, other than the election of directors, the amendment to the companys Employee Stock
Purchase Plan, and the ratification of the appointment of KPMG LLP as the Companys registered
public accounting firm. However, if other matters do properly come before the meeting or any
adjournments thereof, the Board of Directors intends that the persons named in the proxies will
vote upon such matters in accordance with their best judgment.
SHAREHOLDER PROPOSALS FOR 2011
ANNUAL MEETING OF SHAREHOLDERS
Requirements for Shareholder Proposals to be Considered for Inclusion in the Companys Proxy
Materials. Shareholders of the Company may submit proposals on matters appropriate for shareholder
action at meetings of shareholders in accordance with Rule 14a-8(e) promulgated under the Exchange
Act. For such proposals to be included in the Companys proxy materials relating to its 2012
Annual Meeting of Shareholders, all applicable requirements of Rule 14a-8 must be satisfied and
such proposals must be received by the Company no later than December 27, 2011. Such proposals
should be delivered to the Secretary, Evans Bancorp, Inc., 14-16 North Main Street, Angola, New
York 14006.
Requirements for Shareholder Proposals to be Brought Before the Annual Meeting. Except in the case
of proposals made in accordance with Rule 14a-8(e) and for shareholder nominations to the Board of
Directors, which are governed by the procedures for director nominations by shareholders contained
in the Companys bylaws, for proposals to be considered at an Annual Meeting, the shareholder must
have given timely notice thereof in writing to the Secretary of the Company not less than 45 days
prior to the anniversary of the date on which the Company first sent its proxy materials for its
immediately preceding annual meeting of shareholders. To be timely for the 2012 Annual Meeting, a
shareholders notice must be delivered to or mailed and received by the Secretary of the Company at
the principal executive offices of the Company by February 8, 2012. A shareholders notice to the
Secretary must set forth, as to each matter the shareholder proposes to bring before the Annual
Meeting, the information required by the Companys bylaws.
A copy of the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2010
(without exhibits) is being distributed with this Proxy Statement. The Annual Report on Form 10-K
is also available, without charge, by writing or telephoning Michelle A. Baumgarden, Evans Bancorp,
Inc., One Grimsby Drive, Hamburg, NY 14075, (716) 926-2000. In addition, the Annual Report on Form
10-K (with exhibits) is available at the SECs website (www.sec.gov) and the Companys
website (www.evansbancorp.com).
|
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|
By Order of the Board of Directors,
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|
EVANS BANCORP, INC. |
|
|
Robert G. Miller, Jr.
Secretary |
|
|
Angola, New York
March 24, 2011
38
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|
Using a black ink pen, mark your votes with an X as shown in
this example. Please do not write outside the designated areas. |
|
|
6
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. 6
A Proposals
The Board of Directors recommends a vote FOR all the
nominees listed, FOR Proposal 2 and FOR Proposal 3.
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1. Election of Directors:
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For
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Withhold |
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For
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Withhold |
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For
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Withhold |
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+ |
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01
- James E. Biddle Jr.
|
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c
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c
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02 - Marsha S. Henderson
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c
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c
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03
- Kenneth C. Kirst
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c
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c
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04
- Michael J. Rogers
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c
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c
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05 - Nancy W. Ware
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c
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c
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06 - Lee C. Wortham
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c
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c
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For |
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Against |
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Abstain |
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For |
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Against |
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Abstain |
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2.
|
|
Amendment to Employee Stock Purchase
Plan to increase the amount of Common Stock available for issuance
thereunder from 100,000 to 200,000 |
|
c
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c
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c
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3. |
|
Ratification of the appointment of KPMG
LLP as Evans Bancorp, Inc.s Independent registered public accounting
firm for fiscal year 2011. |
|
c
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c
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c
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4.
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In their discretion, the
proxies are authorized to vote on such other business as may properly
come before the Twenty-Third Annual Meeting of Shareholders or any
adjournment(s) thereof. |
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B Non-Voting Items
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Change of Address Please print new address below.
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Meeting Attendance |
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Mark box
to the right if you
plan to attend the
Annual Meeting.
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C Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below
Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
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Date (mm/dd/yyyy) Please print date below. |
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Signature 1 Please keep signature within the box. |
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Signature 2 Please keep signature within the box. |
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01AJQC
6
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. 6
Revocable Proxy Evans Bancorp, Inc.
PROXY FOR THE TWENTY-THIRD ANNUAL MEETING OF SHAREHOLDERS
Evans Bancorp, Inc.
14-16 North Main Street
Angola, NY 14006
This Proxy is solicited on Behalf of the Board of Directors of Evans Bancorp, Inc.
The undersigned
hereby appoints James Tilley and Thomas H. Waring, Jr. as Proxies, each
with the power to appoint his substitute and hereby authorizes either of
them to represent and to vote all the shares of Common Stock of Evans Bancorp,
Inc. held of record by the undersigned at the close of business on March
10, 2011 at the Twenty-Third Annual Meeting of Shareholders to be held on
April 28, 2011, or any adjournments thereof, upon the matters listed on
the reverse side hereof.
Each of the
Proxies is authorized to vote, in his discretion, upon such other matters
as may properly come before the meeting or any adjournment thereof. This
proxy, when properly executed, will be voted in the manner directed herein
by the undersigned shareholder. If no direction is given, this proxy
will be voted FOR each nominee set forth on the reverse side hereof under
Proposal 1, FOR Proposal 2 to increase the aggregate number of shares of
Common Stock available for issuance under the Evans Bancorp, Inc. Employee
Stock Purchase Plan from 100,000 to 200,000, FOR Proposal 3 to ratify the
appointment of KPMG LLP as Evans Bancorp Inc.s independent registered public
accounting firm for fiscal year 2011, and with discretionary authority on
such other matters as may properly come before the meeting or any adjournment
thereof. Shareholders may revoke this proxy following the procedures described
in the accompanying Proxy Statement.
The undersigned
hereby acknowledges receipt of the Notice of Annual Meeting and Proxy Statement
dated March 24, 2011, and a copy of the Evans Bancorp, Inc. Annual Report
on Form 10-K for the fiscal year ended December 31, 2010. The undersigned
hereby revokes any proxy or proxies heretofore given with respect to the
Annual Meeting.
PLEASE MARK, DATE,
SIGN AND RETURN THE PROXY PROMPTLY, USING THE ENCLOSED ENVELOPE.