UNITED STATES SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Filed by a Party other than the Registrant o |
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Check the appropriate box: |
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o Preliminary Proxy Statement
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o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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o Definitive Proxy Statement |
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þ Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
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Ciena Corporation
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required.
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Title of each class of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was
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Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify the previous
filing by registration statement number, or the form or schedule and the date of its filing. |
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Form, schedule or registration statement no.: |
February 8, 2008
To: Ciena All-hands
From: Suzanne DuLong
Subject: 2008 Annual Meeting / Proxy and Annual Report
Every year, Ciena shareholders have the opportunity to participate directly in the governance of
our company through the proxy voting process.
This year, Ciena is taking advantage of a new SEC rule that allows us to furnish proxy materials to
shareholders via the Internet as an alternative to traditional mailed delivery of printed
materials. This means that instead of receiving a printed copy of the annual report and proxy by
mail, shareholders will receive a Notice that explains how to access these materials online. The
items up for shareholder consideration at this years Annual Meeting are set forth in detail in the
proxy statement.
If you were a Ciena shareholder as of January 28, 2008, the record date for the Annual Meeting, you
will soon receive a Notice that your proxy materials are available online. Depending on where your
shares are held, and how youve chosen to receive information in the past, this Notice will arrive
either through an electronic link directly from our transfer agent, Computershare, or in the mail
at your address of record. By following the instructions included in your Notice, you can view our
proxy materials, request that printed copies be sent to you by mail and vote your shares
electronically.
By implementing the SECs new Notice and Access rule, weve reduced the number of printed copies
of our annual report and proxy materials this year by more than 80 percent, lowering the cost of
both producing and delivering these materials while also reducing the associated environmental
impact.
Even if you are not a shareholder, both our 2007 annual report and proxy statement for the Annual
Meeting are available online: http://www.ciena.com/investors/investors_IR_Kit.htm and
printed copies are available upon request by completing the information request form here:
http://phx.corporate-ir.net/phoenix.zhtml?c=99134&p=irol-inforeq.
As we have in the past, we will ensure each major Ciena facility has a supply of printed annual
reports for distribution to employees, customers and visitors as needed. These printed copies will
be sent to the receptionist or facilities coordinator at each location in the coming weeks.
Answers to what we expect will be some frequently asked questions about the 2008 Annual Meeting can
be found on the IR portion of Cienas website:
http://www.ciena.com/investors/investors_meeting_faq.htm.
If you have any additional questions, please dont hesitate to contact me directly at 410.865.8072
or by email at sdulong@ciena.com.