Evans Bancorp DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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Evans Bancorp
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
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(1) |
Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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April 4, 2007
To Our Shareholders:
On behalf of the Board of Directors, I cordially invite you to attend the 2007 Annual Meeting
of Shareholders of Evans Bancorp, Inc. The Annual Meeting this year will be held at Cradle Beach
Camp, 8038 Old Lake Shore Road, Angola, New York, on Thursday, April 26, 2007 at 9:00 a.m. The
formal Notice of the Annual Meeting is set forth on the following page.
The enclosed Notice and Proxy Statement contain details concerning the business to come before
the 2007 Annual Meeting. The Board of Directors of Evans Bancorp recommends a vote FOR the
re-election of Phillip Brothman, Mary Catherine Militello, David M. Taylor and Thomas H. Waring,
Jr. as Directors for a three year term and the election of David J. Nasca as Director for a three
year term.
To Vote:
Your vote is important, regardless of whether or not you attend the Annual Meeting. I urge
you to sign, date, and return the enclosed Proxy Card in the postage-paid envelope provided as
promptly as possible. In this way, you can be sure that your shares will be voted at the meeting.
If you are voting FOR the election of the nominated directors, you need only date, sign and
return the Proxy Card.
Voting is tabulated by an independent firm; therefore, to ensure that your vote is received in
a timely manner, please mail the white Proxy Card in the envelope provided do not return the
Proxy Card to Evans National Bank.
To Attend the Annual Meeting:
The Annual Meeting will include a continental breakfast. To ensure that our reservation count
will be accurate, if you plan to attend the meeting, please complete the appropriate section on the
white Proxy Card and return it in the postage-paid envelope provided do not return the Proxy
Card to Evans National Bank.
PLEASE NOTE THAT, DUE TO LIMITED SEATING, WE WILL NOT BE ABLE TO ACCOMMODATE GUESTS OF OUR
SHAREHOLDERS AT THE ANNUAL MEETING, AND MUST LIMIT ATTENDANCE TO SHAREHOLDERS ONLY.
Thank you for your confidence and support.
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Sincerely, |
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David J. Nasca
President and |
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Chief Executive Officer |
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TABLE OF CONTENTS
EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 26, 2007
The Nineteenth Annual Meeting of Shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), will be held on Thursday, April 26, 2007 at 9:00 a.m. at Cradle Beach
Camp, 8038 Old Lake Shore Road, Angola, New York, for the following purposes:
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To elect five Directors of the Company, such Directors to hold
office for the term of three years and until the election and qualification of
their successors. |
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To act upon such other business as may properly come before the
meeting or any adjournment thereof. |
The Board of Directors has fixed the close of business on March 12, 2007 as the record date
for the determination of Shareholders entitled to notice of and to vote at the Annual Meeting.
A copy of the Companys Annual Report to Shareholders and Annual Report on Form 10-K for the
Companys 2006 fiscal year are enclosed for your reference.
Please complete and return the enclosed proxy in the accompanying postage-paid, addressed
envelope as soon as you have had an opportunity to review the attached Proxy Statement.
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By Order of the Board of Directors |
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William R. Glass
Secretary |
Angola, New York
April 4, 2007
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EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
PROXY STATEMENT
Dated April 4, 2007
For the Annual Meeting of Shareholders
to be Held April 26, 2007
GENERAL INFORMATION
This Proxy Statement is furnished to the shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), in connection with the solicitation of proxies for use at the
Nineteenth Annual Meeting of Shareholders (the Annual Meeting) to be held at Cradle Beach Camp,
8038 Old Lake Shore Road, Angola, New York, on Thursday, April 26, 2007 at 9:00 a.m. and at any
adjournments thereof. The enclosed proxy is being solicited by the Board of Directors of the
Company.
Shares of common stock represented by a proxy in the form enclosed, properly executed, will be
voted in the manner instructed, or if no instructions are indicated, in favor of the election of
the director nominees named therein. The proxy given by the enclosed proxy card may be revoked at
any time before it is voted by delivering to the Secretary of the Company a written revocation or a
duly executed proxy bearing a later date or by attending the Annual Meeting and voting in person.
Any shareholder of record may vote in person at the Annual Meeting, whether or not he or she has
previously given a proxy.
This Proxy Statement and the enclosed proxy are first being mailed to shareholders on or about
April 4, 2007.
VOTING SECURITIES
Only holders of shares of common stock of record at the close of business on March 12, 2007 are
entitled to notice of and to vote at the Annual Meeting and at all adjournments thereof. At the
close of business on March 12, 2007, the Company had 2,729,483 shares of common stock outstanding.
For all matters to be voted on at the Annual Meeting, holders of common stock are entitled to one
vote per share. A quorum of shareholders is necessary to hold a valid Annual Meeting. A majority
of shares entitled to vote, present in person or represented by proxy, shall constitute a quorum
for the transaction of business at the Annual Meeting. Broker non-votes and abstentions will be
counted as being present or represented at the Annual Meeting for purposes of establishing a
quorum.
Under the Companys By-Laws and the laws of the State of New York, directors of the Company are
elected by a plurality of the votes cast at the meeting by holders of shares of common stock
entitled to vote in the election. That means the five director nominees will be elected if they
receive more affirmative votes than any other nominees. A broker non-vote occurs on an item when a
broker is not permitted to vote on that item without instruction from the beneficial owner of the
shares and no instruction is given. Abstentions and broker non-votes will have no effect on the
outcome of the election of directors.
1
SECURITY OWNERSHIP OF MANAGEMENT AND CERTAIN BENEFICIAL OWNERS
The following table sets forth information with respect to beneficial ownership of the
Companys common stock as of March 12, 2007 for (i) each director and nominee, (ii) the Named
Executive Officers identified in the Summary Compensation Table below and (iii) all executive
officers and directors as a group. To the Companys knowledge, no person, other than William F.
Barrett, owns more than 5% of the total number of shares of common stock outstanding.
Beneficial ownership is determined under the rules of the Securities and Exchange Commission and
generally includes voting or investment power with respect to securities. Except as indicated in
the footnotes to this table, the persons named in the table below have sole voting and investment
power with respect to all shares of common stock beneficially owned. The number of shares
beneficially owned by each person as of March 12, 2007 includes shares of common stock that such
person has the right to acquire on or within 60 days after March 12, 2007 upon the exercise of
options. For each individual included in the table below, percentage ownership is calculated by
dividing the number of shares beneficially owned by such person by the sum of the 2,729,483 shares
of common stock outstanding on March 12, 2007 plus the number of shares of common stock that such
person or group has the right to acquire on or within 60 days after March 12, 2007.
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Name (and Address of Beneficial |
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Number of Shares |
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Total Percent |
Owner Owning More Than 5%) |
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Beneficially Owned |
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of Class |
William F. Barrett (1)
8685 Old Mill Run
Angola, NY 14006
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240,760 |
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8.8 |
% |
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James E. Biddle, Jr. (2)
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4,632 |
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* |
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Phillip Brothman (3)
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38,296 |
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1.4 |
% |
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LaVerne G. Hall (4)
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81,320 |
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3.0 |
% |
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Kenneth C. Kirst (5)
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3,000 |
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* |
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Mary Catherine Militello (6)
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2,598 |
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* |
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Robert G. Miller, Jr. (7)
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71,822 |
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2.6 |
% |
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David J. Nasca
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1,455 |
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* |
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John R. OBrien (8)
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4,113 |
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* |
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David M. Taylor (9)
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9,772 |
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* |
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James Tilley (10)
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11,053 |
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* |
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Nancy W. Ware (11)
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4,330 |
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* |
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Thomas H. Waring, Jr. (12)
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5,823 |
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* |
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William R. Glass (13)
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4,254 |
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* |
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Mark DeBacker (14)
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2,399 |
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* |
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Mark A. Kasperczyk (15)
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87 |
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* |
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Directors and executive officers as
a group (17 persons)
(1)(2)(3)(4)(5)(6)(7)(8)(9)(10)
(11)(12)(13)(14)(15)
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485,714 |
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17.8 |
% |
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Represents less than 1.00% of the Companys common stock outstanding at March 12, 2007.
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Includes 66,531 shares owned by Mr. Barretts wife, and 3,260 shares that Mr. Barrett may
acquire by exercise of options available at March 12, 2007 or within 60 days thereafter. |
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Includes 3,260 shares that Mr. Biddle may acquire by exercise of options available at March 12,
2007 or within 60 days thereafter. |
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Includes 2,717 shares owned by Mr. Brothmans wife, 1,550 shares owned by Merrill Lynch as
custodian for Phillip Brothman IRA account, and 8,150 shares that Mr. Brothman may acquire by
exercise of options available at March 12, 2007 or within 60 days thereafter. |
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Includes 30,734 shares owned by Mr. Halls wife, and 3,260 shares that Mr. Hall may acquire
by exercise of options available at March 12, 2007 or within 60 days thereafter. |
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Includes 891 shares owned by Mr. Kirsts wife, and 1,000 shares that Mr. Kirst may acquire by
exercise of options available at March 12, 2007 or within 60 days thereafter. |
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Includes 2,103 shares that Mrs. Militello may acquire by exercise of options available at
March 12, 2007 or within 60 days thereafter. |
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Includes 174 shares owned by Mr. Millers son, as to which he disclaims beneficial ownership,
and 361 shares owned by Mr. Millers daughter, as to which he disclaims beneficial ownership. |
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Includes 2,420 shares that Mr. OBrien may acquire by exercise of options available at March
12, 2007 or within 60 days thereafter. |
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Includes 453 shares owned jointly by Mr. Taylor and his wife, and 3,260 shares that Mr.
Taylor may acquire by exercise of options available at March 12, 2007 or within 60 days
thereafter. |
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Includes 113 shares held by Mr. Tilleys wife, 14 shares held by Mr. Tilley, as trustee, in
trust for his grandson, and 8,150 shares that Mr. Tilley may acquire by exercise of options
available at March 12, 2007 or within 60 days thereafter. |
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Includes 3,260 shares that Mrs. Ware may acquire by exercise of options available at March
12, 2007 or within 60 days thereafter. |
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Includes 4,890 shares that Mr. Waring may acquire by exercise of options available at March
12, 2007 or within 60 days thereafter. |
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Includes 2,615 shares held jointly by Mr. Glass and his wife. |
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Mr. DeBacker resigned from his position as Treasurer of the Company and Chief Financial
Officer of the Bank effective August 17, 2006. The total number of shares beneficially owned
by Mr. DeBacker indicated in the above table are representative of the balance last known by
the Company as of August 17, 2006. |
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Mr. Kasperczyk resigned from his position as Vice President of the Bank effective February 9,
2007. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys executive officers and
directors, and persons who beneficially own more than ten percent of the Companys common stock, to
file initial reports of ownership and reports of changes in ownership with the Securities and
Exchange Commission. Executive officers, directors and greater than ten percent beneficial owners
are required by SEC regulations to furnish the Company with copies of all Section 16(a) forms they
file.
Based solely on a review of the copies of such forms furnished to the Company and written
representations from the Companys executive officers and directors, the Company believes that
during fiscal 2006 all Section 16(a) filing requirements applicable to its executive officers,
directors and greater than ten percent beneficial owners were complied with by such persons, except
that William F. Barrett filed a late report on Form 4 to report a purchase of 241 shares of common
stock of the Company.
PROPOSAL
ELECTION OF DIRECTORS
It is intended that proxies solicited by the Board of Directors will, unless otherwise directed, be
voted FOR
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the director nominees: Phillip Brothman, Mary Catherine Militello, David J. Nasca, David M. Taylor
and Thomas H. Waring, Jr., each for a term of three years.
Ms. Militello and Messrs. Brothman, Nasca, Taylor and Waring are currently members of the Board.
Mr. Nasca, whose term as a director of the Company commenced after the last election of directors,
was appointed to the Board in September 2006 to fill a vacancy on the Board created in connection
with the Companys employment of Mr. Nasca. Mr. Nasca was recommended by the Nominating Committee
for appointment and nomination for election to the Board at the Annual Meeting.
Ms. Militello and Messrs. Brothman, Nasca, Taylor and Waring, if elected as directors, will hold
office for three years until the Annual Meeting of Shareholders in 2010 and until their successors
are duly elected and qualified. The Board of Directors has no reason to believe that any nominee
would be unable or unwilling to serve, if elected. In the event that any nominee for director
becomes unavailable and a vacancy exists, it is intended that the Nominating Committee of the Board
of Directors will recommend a substitute nominee for approval by the remaining Independent
Directors.
The Companys Board of Directors recommends that you vote
FOR each of the nominees of the
Board of Directors.
INFORMATION REGARDING DIRECTORS, DIRECTOR NOMINEES
AND EXECUTIVE OFFICERS
The following tables set forth the names, ages, and positions of the director nominees, the
directors continuing in office, and the executive officers of the Company:
Nominees for Directors (for terms expiring in 2010):
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Term |
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Name |
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Age |
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Position |
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Expires |
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Independent * |
Phillip Brothman
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69 |
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Chairman of the Board,
Director
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2007 |
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Yes |
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Mary Catherine
Militello
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49 |
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Director
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2007 |
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Yes |
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David J. Nasca
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49 |
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Director
President (1) and
Chief Executive
Officer (2) of the
Company
President (1) and Chief
Executive
Officer (2) of
Evans National
Bank
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No |
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David M. Taylor
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56 |
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Director
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2007 |
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Yes |
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Thomas H. Waring, Jr.
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49 |
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Vice Chairman of the Board,
Director
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2007 |
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Yes |
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Executive Officer
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Independence has been determined by the Companys Board of Directors as defined in NASDAQ
Marketplace Rule 4200(a)(15). |
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Effective December 1, 2006
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Effective April 1, 2007 |
4
Directors Continuing in Office and Executive Officers:
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Term |
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Name |
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Age |
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Position |
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Expires |
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Independent* |
William F. Barrett
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65 |
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Director
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2008 |
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Yes |
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James E. Biddle, Jr.
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45 |
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Director
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2008 |
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Yes |
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LaVerne G. Hall
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69 |
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Director
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2009 |
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Yes |
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Kenneth C. Kirst
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54 |
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Director
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2008 |
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No |
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Robert G. Miller, Jr.
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50 |
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Director
President, ENB Insurance
Agency, Inc.
President, ENB Associates Inc.
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2009 |
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No |
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John R. OBrien
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57 |
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Director
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2009 |
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Yes |
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James Tilley (3)
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65 |
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Director, Interim Treasurer
of the Company
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2009 |
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No |
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Nancy W. Ware
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50 |
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Director
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2008 |
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Yes |
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William R. Glass
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60 |
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Secretary of the Company
Senior Vice President of Evans
National Bank
Chief Executive Officer,
Evans National
Leasing, Inc.
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Gary A. Kajtoch
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40 |
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Senior Vice President and
Chief Financial Officer of
Evans National Bank
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Executive Officer
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Independence has been determined by the Companys Board of Directors as defined in NASDAQ
Marketplace Rule 4200(a)(15). |
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(3) |
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Effective December 1, 2006, Mr. Tilley ceased serving as President of the Company and Evans
National Bank and, effective April 1, 2007, Mr. Tilley ceased serving as Chief Executive Officer of
the Company and Evans National Bank. |
Each director is elected to hold office for a three year term and until his successor is
elected and qualified.
Directors, Director Nominees and Executive Officer Information. Set forth below is biographical
and other information, as of March 12, 2007, about (1) the persons who will make up the Board of
Directors following the Annual Meeting, assuming election of the nominees named above, and (2) the
executive officers of the Company.
Mr. Barrett has been a director of the Company since 1971. Prior to his retirement in 1997,
Mr. Barrett served as President of Carl E. Barrett, Ltd., an insurance agency. He has been a
property developer and real estate manager since 1986.
Mr. Biddle has been a director of the Company since 2001. He serves as the Chairman and
Treasurer of Mader Construction Co., Inc., and has held that position since 2001. In addition, Mr.
Biddle serves as the Vice President and Treasurer of Arric Corp., an environmental remediation
company.
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Mr. Brothman has been a director of the Company since 1976. He was a partner in the law firm
of Hurst Brothman & Yusick from January 1969 until February 2004 when Hurst Brothman & Yusick
merged with Harris Beach PLLC. Mr. Brothman is currently a partner in the law firm of Harris Beach
PLLC. He was elected Chairman of the Board by the Board of Directors in January 2001.
Mr. Hall has been a director of the Company since 1981. Prior to his retirement in 1997, Mr.
Hall served as the Chairman of L.G. Hall Building Contractors, Inc., a construction company.
Mr. Kirst has been a director of the Company since 2005. He is the Executive Vice President
of Kirst Construction, Inc., a construction company, and has held that position since 2004. From
1976 until 2004, he was the Vice President of Kirst Construction, Inc.
Mrs. Militello has been a director of the Company since 2004. She has owned and managed
Militello Marketing, a marketing consulting company, since 1999.
Mr. Miller has been a director of the Company since 2001. He has served as the President of
ENB Insurance Agency, Inc. (formerly M&W Agency, Inc.) since 2000 and ENB Associates Inc. since
2003, each an indirect wholly-owned subsidiary of the Company. From January 1994 to September
2000, he was the President of M&W Group, Inc., an insurance agency. Mr. Miller serves as President
of ENB Insurance Agency pursuant to an employment agreement with ENB Insurance Agency.
Mr. Nasca has been a director of the Company since September 1, 2006. Mr. Nasca also serves
as the President and Chief Executive Officer of the Company and as President and Chief Executive
Officer of Evans National Bank (the Bank). He has held the position of President of the Company
and the Bank since December 1, 2006 and as President and Chief Executive Officer of the Company and
the Bank since April 1, 2007. Mr. Nasca served as Chief Operating Officer of LifeStage, LLC, a
health care services startup company, from October 2005 to August 2006. From June 2004 to October
2005, Mr. Nasca served as Executive Vice President Strategic Initiatives of First Niagara Financial
Group. Mr. Nasca held the position of Executive Vice President Consumer Banking Group, Central New
York Regional Executive of First Niagara Financial Group from June 2002 through June 2004. From
October 2000 through June 2002, Mr. Nasca held the position of President and Chief Executive
Officer of Cayuga Bank, then a wholly-owned subsidiary of First Niagara Financial Group. Mr. Nasca
serves as President and Chief Executive Officer of the Company and the Bank pursuant to an
employment agreement with the Company and the Bank.
Mr. OBrien has been a director of the Company since 2003. Prior to his retirement in June
2004, Mr. OBrien served as the Executive Director of Financial Administration for the Roman
Catholic Diocese of Buffalo, New York.
Mr. Taylor has been a director of the Company since 1986. He has served as the President of
Concord Nurseries, Inc., a shrub, fruit and tree wholesale nursery, since 1985.
Mr. Tilley has been a director of the Company since 2001. Prior to Mr. Tilleys retirement as
President of the Company and the Bank on December 1, 2006 and as Chief Executive Officer of the
Company and the Bank on April 1, 2007, Mr. Tilley served as the President and Chief Executive
Officer of the Company and as President and Chief Executive Officer of the Bank. Mr. Tilley has
been serving as the companys interim Treasurer since the departure of Mr. Mark DeBacker on August
17, 2006.
Mrs. Ware has been a director of the Company since 2003. She has served as the President of
EduKids, Inc., Early Childhood Centers since 1989.
6
Mr. Waring has been a director of the Company since 1998. He has owned and managed Waring
Financial Group, a financial planning, insurance and financial services and sales firm, since 1996.
Mr. Glass is the Secretary of the Company and also serves as Senior Vice President of the Bank
and Chief Executive Officer of Evans National Leasing, Inc. He has held the position of Senior
Vice President since 1994 and the position of Chief Executive Officer of Evans National Leasing,
Inc. since its inception in December 2004. Mr. Glass has served as Secretary of the Company since
April 2006. Mr. Glass served as Assistant Secretary of the Company from April 2003 until April
2006. He acted as Treasurer of the Company from 1994 to April 2003. Mr. Glass serves as Senior
Vice President of the Bank pursuant to an employment agreement with the Bank.
Mr. Kajtoch is the Senior Vice President and Chief Financial Officer of the Bank. He has held
the position of Senior Vice President and Chief Financial Officer of the Bank since February 2007.
From 2005 to January 2007, Mr. Kajtoch held the position of Vice President, Manager Management
Accounting of M&T Bank. From 2004 to 2005, Mr. Kajtoch held the position of Vice President,
Manager Financial Support/ Manager Business Valuation and NPV Analysis Group of M&T Bank. Mr.
Kajtoch held the position of Vice President, Commercial Bank Division CFO/Manager Business
Valuation & NPV Analysis Group of M&T Bank from 2000 to 2004.
Policy for Director Attendance at Annual Meeting. It is the policy of the Company that all
directors be present at the Annual Meeting, barring unforeseen or extenuating circumstances. All
directors were present at the Companys 2006 Annual Meeting.
Shareholder Communications with the Board of Directors. Shareholders and other parties interested
in communicating directly with the Companys Board of Directors may do so by writing to the Evans
Bancorp, Inc. Board of Directors, 14-16 North Main Street, Angola, NY 14006. All correspondence
received under this process is compiled and summarized by the Executive Assistant to the President
and Chief Executive Officer of the Company and presented to the Board of Directors. Concerns
relating to accounting, internal controls or auditing matters are handled in accordance with
procedures established by the Audit Committee. These procedures are available in the Governance
Documents Audit Concerns and Communication Policy section of the Companys website
(www.evansbancorp.com).
Code of Ethics for Chief Executive Officer and Principal Financial Officer. The Company has a
Chief Executive Officer/Treasurer Code of Ethics, which is applicable to the Companys principal
executive officer and principal financial and accounting officer. The Chief Executive
Officer/Treasurer Code of Ethics is available in the Governance Documents section of the Companys
website (www.evansbancorp.com). The Company intends to post amendments to or waivers from
its code of ethics at this location on its website.
BOARD OF DIRECTOR COMMITTEES
The Companys Board of Directors has six standing committees: the Planning Committee, the Audit
Committee, the Insurance Committee, the Human Resource Committee, the Nominating Committee and the
Stock Option and Long-Term Incentive Plan Committee. The members of each committee have been
nominated by the Chairman of the Board of Directors and approved by the full Board. The names of
the members of each committee, together with a brief description of each committees function, is
set forth below.
7
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Planning Committee: |
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LaVerne G. Hall, Chairman
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William F. Barrett
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Phillip Brothman |
Mary Catherine Militello
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Robert G. Miller, Jr.
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David J. Nasca |
James Tilley
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Nancy W. Ware
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Thomas H. Waring, Jr. |
The Planning Committee met once in fiscal 2006. The Planning Committee is responsible for
reviewing the Companys strategic business plan and actions taken to achieve objectives set forth
in the plan.
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Audit Committee: |
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John R. OBrien, Chairman
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James E. Biddle, Jr.
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Mary Catherine Militello
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David M. Taylor |
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The Audit Committee met seven times during fiscal 2006. The Audit Committee is responsible for
reviewing the financial information of the Company that will be provided to shareholders and
others, overseeing the systems of internal controls which management and the Board of Directors
have established, selecting and monitoring the performance of the Companys independent auditors,
and overseeing the Companys audit and financial reporting processes. The Board of Directors has
determined that John R. OBrien and James E. Biddle, Jr. each qualify as an audit committee
financial expert as defined in Item 407(d) of Regulation S-K. The Board of Directors has
determined that each of Mr. OBrien, Mr. Biddle and the other members of the Audit Committee is an
independent director as defined in the NASDAQ listing standards. The Board of Directors has
adopted an Audit Committee Charter which is included as Appendix A in this Proxy Statement.
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Insurance Committee: |
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William F. Barrett, Chairman
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Phillip Brothman
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Robert G. Miller, Jr. |
David J. Nasca
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James Tilley |
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The Insurance Committee did not meet during fiscal 2006. This committee reviews the levels of
coverage of insurance policies of the Company and monitors costs associated therewith.
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Human Resource Committee: |
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Thomas H. Waring, Jr., Chairman
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William F. Barrett
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Phillip Brothman |
LaVerne G. Hall
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Nancy W. Ware |
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The Human Resource Committee met three times during fiscal 2006. The Human Resource Committee
performs the functions typically performed by a compensation committee. The Human Resource
Committee is currently developing a charter. Its primary responsibilities include reviewing
managements recommendations and making determinations regarding job classifications, salary
ranges, annual merit increases and fringe benefits; and establishing the compensation levels of the
Named Executive Officers of the Company. The Board of Directors has determined that each of the
members of the Human Resource Committee is an independent director, as defined in NASDAQ
Marketplace Rule 4200(a)(15).
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Stock Option and Long-Term Incentive Plan Committee: |
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William F. Barrett, Chairman
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LaVerne G. Hall
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The Stock Option and Long-Term Incentive Plan Committee did not meet during fiscal 2006. Its
purpose is to determine the terms and provisions of awards to eligible persons under the Evans
Bancorp, Inc. 1999 Stock
Option and Long-Term Incentive Plan (as amended and restated as of January 27, 2003) ( the Plan).
This
8
committee also may interpret the Plan, prescribe, amend and rescind rules and regulations
relating to the Plan and make such other determinations as the Committee deems necessary and
advisable for the administration of the Plan.
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Nominating Committee: |
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Phillip Brothman, Chairman
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James E. Biddle, Jr.
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Nancy W. Ware |
The Nominating Committee met eight times during fiscal 2006. This committee identifies and
recommends qualified individuals for election to the Board of Directors either for election by the
shareholders at the Annual Meeting to a new three-year term, or to fill a vacancy left by a
departing director for the remainder of such directors unexpired three-year term. The Nominating
Committee also oversees matters related to governance of the Company. The Board of Directors has
determined that each of the members of the Nominating Committee is an independent director, as
defined in NASDAQ Marketplace Rule 4200(a)(15).
The Board of Directors has adopted a Nominating Committee Charter, which is included as Appendix B
to this Proxy Statement. The Nominating Committee will consider whether to nominate any person
recommended by a shareholder for election to the Companys Board of Directors in accordance with
the provisions of the Companys By-Laws. Under the Companys By-Laws, shareholder nominations for
directors to be elected at an Annual Meeting of shareholders must be submitted to the Secretary of
the Company in writing not less than 14 days nor more than 50 days immediately preceding the date
of the Annual Meeting. If less than 21 days notice of the Annual Meeting is given to shareholders,
nominations shall be mailed or delivered to the Secretary of the Company not later than the close
of business on the seventh day following the day on which the notice of meeting was mailed. Such
notification shall contain the following information to the extent known by the notifying
shareholder: (a) name and address of each proposed nominee; (b) the principal occupation of each
proposed nominee; (c) the total number of shares of common stock of the Company that will be voted
for each proposed nominee; (d) the name and residence address of the notifying shareholder; and (e)
the number of shares of common stock of the Company owned by the notifying shareholder.
Additionally, the Companys By-Laws require that, in order to serve as a director of the Company,
an individual must own at least $10,000 aggregate market value of the Companys common stock and
must be less than 70 years of age. Nominations not made in accordance with the By-Laws of the
Company may be disregarded by the presiding officer of the meeting, in his/her discretion, and upon
his/her instruction, the inspectors of election may disregard all votes cast for each such nominee.
However, in the event that any such nominee is nominated by more than one shareholder, the
nomination shall be honored, and all votes cast in favor of such nominee shall be counted if at
least one nomination for that person complies with the provisions of the By-Laws of the Company.
In its evaluation of prospective director candidates, the Nominating Committee considers an
individuals independence (as defined in NASDAQ listing standards), skills and experience relative
to the needs of the Company. The process whereby the Nominating Committee identifies candidates
may include identification of individuals well-known in the community in which the Company operates
and individuals recommended to the Nominating Committee by current directors or officers who know
those individuals through business or other professional relationships, as well as recommendations
of individuals to the Nominating Committee from shareholders and customers. Nominees meet
personally with the members of the Nominating Committee and are interviewed to determine their
satisfaction of the criteria referred to above. There is no difference in the nominee evaluation
process if the candidate is nominated by a shareholder or otherwise.
Board Meetings and Attendance at Board of Director and Committee Meetings. The Companys Board of
Directors met twelve times during fiscal 2006. The Banks Board of Directors met twelve times
during
9
fiscal 2006. Each incumbent director attended at least 75% of: (1) the aggregate of all meetings
of the Companys Board of Directors (held during the period for which he or she served as a
director) and (2) all meetings held by the committees of the Companys Board of Directors on which
he or she served (during the periods that he or she served).
Availability of Committee Charters and Other Corporate Governance Documents. In addition to
including the charters for the Audit Committee and the Nominating Committee as appendices to this
Proxy Statement, current copies of the charters for the Audit Committee and Nominating Committee,
copies of the Companys Chief Executive Officer/Treasurer Code of Ethics and Code of Conduct,
the Policy for Communication to the Board of Directors, and the process for reporting
questionable accounting or audit matters are available in the Governance Documents section of the
Companys website at www.evansbancorp.com. The Company will post a current copy of the
charter for its Human Resource Committee upon adoption.
Director Fees. Each director of the Company also serves as a member of the Board of
Directors of the Bank. Non-employee directors do not receive compensation for meetings of the
Banks Board of Directors, but do receive committee fees.
During fiscal 2006, non-employee directors were compensated at the rate of $1,000 per meeting of
the Companys Board of Directors, except that Mr. Biddle, who also serves as Secretary of the Bank,
received $1,250 per meeting of the Companys Board of Directors. Non-employee directors were
compensated at a rate of $350 per committee meeting of the Companys Board of Directors and of the
Banks Board of Directors, except that the chairperson of each committee received $550 per meeting.
In addition to director meeting fees, Mr. Brothman received $38,500 in 2006 for serving as the
Chairman of the Board of Directors of the Company and of the Bank. Mr. Brothman does not receive
committee meeting fees. Also, the Company paid a bonus to non-employee Directors of $1,800 each
for fiscal 2006. Employee directors do not receive fees for their Board committee participation.
Director Compensation. The following table contains information concerning the total compensation
earned by each individual who served as a director of the Company during 2006, other than directors
who are also Named Executive Officers:
DIRECTOR COMPENSATION
For the Fiscal Year ended December 31, 2006
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Change in |
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Pension Value |
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and Non- |
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Fees |
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qualified |
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Earned |
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Non-Equity |
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Deferred |
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or Paid |
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Incentive Plan |
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Compensation |
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All Other |
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in Cash |
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Stock |
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Option |
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Compensation |
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Earnings |
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Compensation |
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Total |
Name |
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($) |
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Awards |
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Awards |
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($) |
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($) |
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($) |
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($) |
(a) |
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(b) |
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(c) |
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(d) |
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(e) |
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(f) |
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(g) |
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(h) |
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(2) |
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William F. Barrett |
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24,600 |
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819 |
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25,419 |
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James Biddle, Jr. |
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24,500 |
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24,500 |
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Phillp Brothman |
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52,300 |
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4,810 |
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57,110 |
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LaVerne G. Hall |
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15,400 |
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15,400 |
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Kenneth C. Kirst |
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20,800 |
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20,800 |
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Mary C. Militello |
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16,950 |
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106 |
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17,056 |
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David J. Nasca |
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6,850 |
(1) |
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6,850 |
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John R. OBrien |
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23,450 |
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23,450 |
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David M. Taylor |
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18,600 |
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852 |
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19,452 |
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Nancy W. Ware |
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24,300 |
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852 |
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25,152 |
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Thomas H. Waring |
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19,450 |
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164 |
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19,614 |
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10
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(1) |
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Mr. Nasca was appointed to the Board of Directors in September 2006. Mr. Nasca began serving
as President of the Company and the Bank on December 1, 2006, and Chief Executive Officer April 1,
2007. The fees recorded above occurred for board activities prior to Mr. Nasca becoming an
employee of the Company on December 1, 2006. |
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(2) |
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Deferred Compensation Plan. The Company maintains a non-qualified deferred compensation plan
whereby the directors may elect to defer 1% to 100% of their fees until retirement or termination
of service. The Company credits such deferrals at a rate determined at the beginning of each plan
year which is based on the prime rate then in effect. During 2006, amounts credited under the
deferred compensation plan at interest rates greater than 120% of the applicable federal long-term
rate in effect have been reported for directors who elect to participate in the Change in Pension
Value and Non-Qualified Deferred Compensation Earnings column for the amounts credited at the rate
paid less 120% of the applicable federal long-term rate. |
Fiscal 2007 directors fees have not changed from fiscal 2006, except that fees paid to the
secretary of the Bank are now $1,300 per meeting. The Companys Board of Directors, through
unanimous consent, agreed not to grant stock options to its non-employee directors during fiscal
2006.
COMPENSATION COMMITTEE INTERLOCKS
AND INSIDER PARTICIPATION
The Human Resource Committee of the Board of Directors serves as the Companys Compensation
Committee. The members of the Human Resource Committee are: William F. Barrett, Phillip Brothman,
LaVerne G. Hall, Nancy W. Ware and Thomas H. Waring, Jr. None of the members of the Human Resource
Committee is or has been an officer or employee of the Company or any of its subsidiaries. Mr.
Brothman was a partner of the law firm of Hurst Brothman & Yusick, which, prior to February 2004,
served as general counsel to the Company and received legal fees in exchange for such services, and
is currently a partner of the law firm of Harris Beach PLLC, which, since February 2004, has served
as general counsel to the Company and receives legal fees in exchange for such services. See
Transactions with Related Persons.
During fiscal 2006, none of the Companys executive officers served on the compensation committee
(or equivalent) or on the board of directors of another entity whose executive officers served on
the Human Resource Committee or the Companys Board of Directors.
COMPENSATION COMMITTEE REPORT
The Human Resource Committee of the Board of Directors, which serves as the Companys Compensation
Committee, has reviewed and discussed the section of this Proxy Statement entitled Compensation
Discussion and Analysis with management. Based on this review and discussion, the Human Resource
Committee recommended to the Board of Directors that the section entitled Compensation Discussion
and Analysis be included in this Proxy Statement and incorporated by reference into the Companys
Annual Report on Form 10-K for the fiscal year ended December 31, 2006.
Human Resource Committee
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Thomas H. Waring, Jr., Chairman
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LaVerne G. Hall |
William F. Barrett
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Nancy W. Ware |
Phillip Brothman |
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Compensation Discussion and Analysis. The Human Resource Committee has primary responsibility for
assisting the Company in developing and evaluating potential candidates for executive positions,
including the Companys Named Executive Officers (the NEOs), and for overseeing the development
of executive succession plans. As part of this responsibility, the Committee individually reviews
the performance of the senior executive officers, including the NEOs, and approves compensation
actions for them, including all of the policies under which executive compensation is paid or
awarded. The Committee also oversees managements decisions concerning the performance and
compensation of other company employees,
11
administers the Companys incentive compensation and other stock-based plans, at the advice of the
Stock Option and Long-Term Incentive Plan Committee, and regularly evaluates the effectiveness of
the Companys overall executive compensation program.
The Company believes that the quality, skills and dedication of senior executive officers are
critical factors affecting the long-term value of the Company. The Companys key compensation
goals are to attract superior executive talent; retain key leaders; reward past performance; and
align executives long-term interests with those of the Companys shareholders. The Company uses a
variety of compensation elements to achieve these goals, including base salary, annual bonuses,
stock options, deferred salary plans and a supplemental executive retirement plan, all of which
will be discussed in detail below.
The Committees decisions on senior executive officer compensation, including NEO compensation, are
based primarily upon the Committees assessment of each executives leadership and operational
performance and potential to enhance long-term shareholder value. The Committee relies upon its
judgment about each individual and not on rigid formulas or short-term changes in business
performance in determining the amount and mix of compensation elements and whether each
particular payment or award provides an appropriate incentive and reward for performance that
sustains and enhances long-term shareholder value. Key factors affecting the Committees judgment
include the executives: performance compared to the financial, operational and strategic goals
established for the executive by the Board of Directors at the beginning of the year; contribution
to the Companys financial results, particularly with respect to key metrics such as asset growth,
earnings, and return on capital; effectiveness in leading our initiatives to increase customer
value; and commitment to community leadership.
The Committee also considers each NEOs current salary and prior-year bonus, the appropriate
balance between incentive compensation for long-term and short-term performance, and the
compensation paid to the NEOs peers within the bank and insurance industries, based on selected
industry surveys. In addition, the Committee reviews a tally sheet setting forth the compensation
payable to and the benefits accruing to, the NEO, including (1) estimated annual benefit under the
Banks Supplementary Executive Pension Plan, based on current service, (2) current year value of
vested outstanding equity-based grants, (3) current year value of participation in the Companys
Employee Stock Purchase Plan, (4) the change in current deferred compensation balances and accruals
on the deferred amounts, and (5) the value of certain perquisites.
The key elements of our NEO compensation program are:
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1. |
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Base Salary. Base salaries for our executives are established based on the
scope of their responsibilities, taking into account competitive market compensation paid
by other companies for similar positions. |
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2. |
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Annual Bonus. The Company pays annual bonuses to incent and reward performance
for the year. Bonuses are paid in cash in February for the prior years performance and
are based upon the Committees evaluation of each executives individual performance during
the year, in the context of the Committees assessment of the overall performance of the
Company and the executives business unit or function in meeting the specific financial and
other key goals established for the Company and the executives business unit or function
by the Board of Directors. This evaluation also includes an assessment of how the
executive performed compared to the financial, operational and strategic goals and
objectives established by the Board of Directors for the executive at the beginning of the
year. |
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3. |
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Stock Options. The highest performing employees and those with highest
potential are eligible for discretionary stock option awards, which are granted at a strike
price equal to the market value on the date of grant. These options, which generally have
ten year vesting schedules and specific forfeiture rules, represent a powerful shareholder
alignment incentive. Every year, the Stock Option and Long-
Term Incentive Plan Committee agrees on the maximum number of options available for
allocation.
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The overall number depends on the financial situation of the Company, a
competitive assessment, and the ability to purchase underlying shares on the market. |
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4. |
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Executive Deferred Salary Plan. Under the Companys Deferred Compensation
Plan, participating NEOs are able to defer, at their election, up to 100% of their base
salary. This deferred salary amount accrues interest at a rate of 8.25%, which is based on
the prime rate plus 1%. The interest rate is set at the beginning of each year and
compounded annually, but interest income is not earned, and does not vest, unless the
executive remains with the Company until vesting. Termination before the vesting date will
result in an immediate payout of the deferred salary amount with no interest income
payable, with exceptions for death, disability, and transfer to a successor employer. The
Committee believes that this plan including the interest rate and vesting rule is an
effective retention device. |
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5. |
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Supplemental Executive Retirement Plan (the SERP). Messrs. Tilley, Glass,
and Miller are participants of the SERP in order to increase their retirement benefits
above amounts available under the Companys tax-qualified and other pension programs. The
SERP is unfunded and is not qualified for tax purposes. An executives annual benefit,
when combined with amounts payable under the Companys tax-qualified and other pension
programs and Social Security, will equal 70% of the executives average last five years
salary before retirement at age 65. Because executives are generally not eligible for
benefits under the SERP if they leave the Company prior to reaching age 60, the Committee
believes that the SERP is one of the Companys most effective executive retention tools. |
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6. |
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Perquisites. The Company provides its NEOs with perquisites that it believes
are reasonable, competitive and consistent with its overall executive compensation program.
The Company believes that its perquisites allow senior executive officers to operate more
effectively. These perquisites may include a car allowance and/or club memberships. |
Each year, the Committee meets in a session to review each NEOs performance in order to establish
compensation for the following year. At this meeting, the Chief Executive Officer is asked to
provide an individual performance review for each senior executive. After this discussion with the
CEO, the Committee meets in executive session to review similar information regarding the CEO. The
Committee considered the level of salaries and bonuses appropriate for the executive team because
of the following positive results in fiscal 2005:
|
|
|
Strong total asset, net loan, and deposit growth of 9.2%, 18.0% and 11.6%, respectively. |
|
|
|
|
Earnings grew 6.9% to $4.8 million. |
|
|
|
|
Non-interest income growth of 21.8%. |
|
|
|
|
Return on average equity of 13.34%. |
Additionally, the Committee considered the executives leadership in meeting the operational and
strategic goals established for him by the Companys Board of Directors in the beginning of 2006.
Employment Agreements. The Company believes in todays competitive market that a key tool to help
retain senior executives and protect proprietary information and customer relationships is the use
of clear and concise employment contracts. Mr. Tilley and Mrs. Glass both have employment
agreements with the Bank. A discussion of the material terms of these agreements is set forth in
this Proxy Statement under the section Employment Agreements following the Summary Compensation
table below
Summary Compensation Table. The following table sets forth the compensation earned by the
Companys Chief Executive Officer, Chief Financial Officer and the three other most highly
compensated executive
13
officers of the Company in the fiscal year ended December 31, 2006. The five officers are referred
to as the Named Executive Officers in this Proxy Statement.
SUMMARY COMPENSATION TABLE
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Change in |
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Pension Value |
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and Non- |
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Qualified |
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Non-Equity |
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Deferred |
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Name and |
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Incentive Plan |
|
Compensation |
|
All other |
|
|
Principal |
|
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|
|
Salary |
|
Bonus |
|
Stock |
|
Option |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Position |
|
Year |
|
($) |
|
($) |
|
Awards |
|
Awards |
|
($) |
|
($) |
|
($) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
James
Tilley (1)
CEO and Interim
Treasurer of the
Company |
|
|
2006 |
|
|
|
225,076 |
|
|
|
19,550 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
161,885 |
|
|
|
26,144 |
|
|
|
432,655 |
|
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|
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|
|
|
|
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|
|
|
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|
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|
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|
|
|
|
|
|
Mark
DeBacker (2)
Former Treasurer of
the Company and
Chief Financial
Officer of the Bank |
|
|
2006 |
|
|
|
104,481 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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11,978 |
|
|
|
116,459 |
|
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William
R. Glass
Secretary of the
Company, Sr. Vice
President, Evans
National Bank |
|
|
2006 |
|
|
|
166,269 |
|
|
|
15,425 |
|
|
|
|
|
|
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103,049 |
|
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|
18,712 |
|
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|
303,455 |
|
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Robert
G. Miller,
Jr.
President, ENB
Insurance Agency,
Inc. |
|
|
2006 |
|
|
|
206,525 |
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
55,568 |
|
|
|
17,885 |
|
|
|
379,978 |
|
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|
Mark A. Kasperczyk
(3)
Former Vice
President, Evans
National Bank |
|
|
2006 |
|
|
|
98,258 |
|
|
|
1,416 |
|
|
|
|
|
|
|
|
|
|
|
|
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|
5,646 |
|
|
|
8,305 |
|
|
|
113,625 |
|
|
|
|
(1) |
|
Effective December 1, 2006, Mr. Tilley ceased serving as President of the Company and Evans
National Bank and, effective April 1, 2007, Mr. Tilley ceased serving as Chief Executive Officer of
the Company and Evans National Bank. |
|
(2) |
|
Mr. DeBacker resigned from his position as Treasurer of the Company and as Chief Financial
Officer of the Bank effective August 17, 2006. |
|
(3) |
|
Mr. Kasperczyk resigned from his position as Vice President, Branch Administration effective
February 9, 2007. |
Bonuses (Column (d)). Bonuses were earned in 2006 and awarded in 2007.
Change in Pension Value and Non-Qualified Deferred Compensation Earnings (Column (h)). Includes a)
the aggregate change in the accumulated benefits under the Banks Defined Benefit Pension Plan and
SERP of $158,624; $100,760; $55,220 and $5,646 for Messrs. Tilley, Glass, Miller and Kasperczyk and
b) the above market earnings on compensation deferred of $3,261; $2,289; $348 for Messrs. Tilley,
Glass and Miller.
14
All Other Compensation (Column (i)). Includes contributions by the Bank to the Named Executive
Officers 401(k) savings plans of $4,363; $1,739; $3,325; $4,130 and $982 for Messrs. Tilley,
DeBacker, Glass, Miller and Kasperczyk, respectively. Includes an economic benefit from
endorsement split-dollar life insurance policies held by the Bank of $6,321; $160; $1,375; $650 and
$134 for Messrs. Tilley, DeBacker, Glass, Miller and Kasperczyk, respectively.
Perquisites include club memberships, dues and expenses, car allowances, and supplemental long-term
insurance for all Named Executive Officers, except for Mr. Kasperczyk, which includes club
membership dues and expenses and supplemental long-term insurance.
Employment Agreements. Each of Mr. Tilley and Mr. Glass are parties to an employment agreement
with the Bank. Each employment agreement runs through December 31, 2011; the term of Mr. Tilleys
and Mr. Glasss employment is automatically extended for additional one year periods, such that the
term of their employment agreements is five years; salary is set annually by the Board of Directors
of the Bank. If the Bank terminates the executives employment without cause (as defined in the
executives employment agreement), the Bank will be obligated to continue to pay the executives
base salary then in effect for the longer of three months or the remainder of the term of his
employment agreement. In the event of a change of control of the Bank, the executive may terminate
his employment and shall be entitled to all benefits due him under his employment agreement,
including payment of his salary, for the remaining term of his employment.
Mr. Tilleys employment with the Bank and the Company terminated effective April 1, 2007. Mr.
DeBackers employment agreement with the Bank terminated upon his departure from the Bank in August
2006.
The following table shows the potential incremental value transfer to each executive under various
employment related scenarios as of December 29, 2006, the last business day of fiscal 2006:
|
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|
|
Incremental Value Transfer |
|
James Tilley |
|
William Glass |
|
Robert Miller |
Retirement
or Voluntary Termination (1) |
|
$ |
1,145,710 |
|
|
$ |
505,532 |
|
|
|
|
|
Termination
for Causes Occurs (1) |
|
$ |
1,145,710 |
|
|
$ |
505,532 |
|
|
|
|
|
Termination
Without Cause Occurs (2) |
|
$ |
2,275,710 |
|
|
$ |
1,340,532 |
|
|
|
|
|
Change
in Control Termination (2) |
|
$ |
2,275,710 |
|
|
$ |
1,340,532 |
|
|
|
|
|
Death Occurs |
|
$ |
1,990,710 |
(4) |
|
$ |
837,53 |
(4) |
|
$ |
603,276 |
(3) |
|
|
|
(1) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout and b) Defined Benefit
Pension Plan lump sum payout. |
|
(2) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout, b) Defined Benefit Pension
Plan lump sum payout and c) employment contract payout. |
|
(3) |
|
Reflects Supplemental Executive Retirement Plan lump sum payout. |
|
(4) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout and b) Defined Benefit
Pension Plan lump sum payout and c) benefit payment of Executive Life Insurance. |
Outstanding Equity Awards at Fiscal Year-End. The following table reflects the number and
terms of stock option awards and stock awards outstanding as of December 31, 2006 for the Named
Executive Officers:
15
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
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Option Awards |
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Stock Awards |
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Equity |
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Equity |
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Incentive |
|
Incentive |
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Plan |
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Plan |
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Awards: |
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Awards: |
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Number |
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Number |
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Market or |
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Equity |
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of |
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of |
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Payout |
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Incentive |
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Shares |
|
Market |
|
Unearned |
|
Value of |
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Plan |
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or Units |
|
Value of |
|
Shares, |
|
Unearned |
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Awards: |
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of |
|
Shares |
|
Units or |
|
Shares, |
|
|
Number of |
|
Number of |
|
Number of |
|
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Stock |
|
or Units |
|
Other |
|
Units or |
|
|
Securities |
|
Securities |
|
Securities |
|
|
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That |
|
of Stock |
|
Rights |
|
Other |
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
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|
|
|
Have |
|
That |
|
That |
|
Rights |
Name and |
|
Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
Not |
|
Have Not |
|
Have Not |
|
That Have |
Principal |
|
Options (#) |
|
Options (#) |
|
Unearned |
|
Exercise |
|
Expiration |
|
Vested |
|
Vested |
|
Vested |
|
Not |
Position |
|
Exercisable |
|
Unexercisable |
|
Options (#) |
|
Price ($) |
|
Date |
|
(#) |
|
($) |
|
(#) |
|
Vested ($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
|
|
|
|
|
|
(1) |
|
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|
|
|
|
|
James Tilley |
|
|
2,894 |
|
|
|
|
|
|
|
|
|
|
|
19.25 |
|
|
|
08/19/2013 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
|
2,756 |
|
|
|
|
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
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|
|
|
|
|
|
|
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|
|
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|
|
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2,500 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
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|
Mark DeBacker |
|
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|
William R. Glass |
|
|
|
|
|
|
2,315 |
|
|
|
|
|
|
|
19.25 |
|
|
|
08/19/2013 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
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|
|
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|
2,000 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
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|
|
Robert G.
Miller, Jr. |
|
|
|
|
|
|
2,315 |
|
|
|
|
|
|
|
19.25 |
|
|
|
08/19/2013 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
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|
2,000 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
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|
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|
|
|
|
|
|
|
|
Mark A. Kasperczyk |
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
|
(1) |
|
The unexercisable options for Mr. Tilley will vest 100% on September 20, 2007. The
unexercisable stock options with the following expiration dates will vest as indicated below for
all other Named Executive Officers other than James Tilley: |
|
|
|
Expiration Date |
|
Vesting Schedule |
August 19, 2013
|
|
50% vested on August 19, 2008, and 50% vested on August
19, 2012 |
September 27, 2014
|
|
100% vested on September 27, 2009 |
September 20, 2015
|
|
100% vested on September 20, 2010 |
Pension Benefits. The following table sets forth the present value of the accumulated pension
benefits for the Named Executive Officers:
16
PENSION BENEFITS(1)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Present Value |
|
Payments |
|
|
|
|
Years Credited |
|
of Accumulated |
|
During Last |
Name |
|
Plan Name |
|
Service (#) |
|
Benefit ($) |
|
Fiscal Year ($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
James Tilley |
|
SERP Plan |
|
|
18 |
|
|
|
824,994 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
18 |
|
|
|
320,716 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark DeBacker |
|
Defined Benefit Plan |
|
|
5 |
|
|
|
7,001 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William R. Glass |
|
SERP Plan |
|
|
13 |
|
|
|
369,870 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
13 |
|
|
|
135,662 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Miller, Jr. |
|
SERP Plan |
|
|
6 |
|
|
|
190,276 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
6 |
|
|
|
17,467 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Kasperczyk |
|
Defined Benefit Plan |
|
|
2 |
|
|
|
2,743 |
|
|
|
|
|
|
|
|
(1) |
|
The assumptions used to calculate the present value of accumulated benefits is set forth in
Note 11 to the Consolidated Financial Statements of the Company in its Annual Report on Form 10-K,
which was filed with the SEC on March 22, 2007. |
The following describes the material factors necessary to understand the pension benefits that
are provided to the Named Executive Officers under the Banks defined benefit pension and
supplemental executive retirement plans.
Defined Benefit Pension Plan. The Bank maintains a defined benefit pension plan (the
Pension Plan) for all eligible employees, including employees of its subsidiaries.
An employee becomes vested in a pension benefit after five years of service. Upon retirement at
age 65, vested participants are entitled to receive a monthly benefit. The following table
indicates the annual retirement benefit that would be payable under the Pension Plan, pursuant to
the amended benefit formula discussed below, upon retirement at age 65 in fiscal year 2006,
expressed in the form of a single life annuity for the average annual earnings and years of
credited service. The benefits listed below are not subject to deduction for Social Security or
other offset amounts.
Years of Service at Normal Retirement
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Final Average |
|
|
|
|
|
|
|
|
Compensation |
|
10 |
|
20 |
|
30 |
|
40 |
$ |
30,000 |
|
|
$ |
3,000 |
|
|
$ |
6,000 |
|
|
$ |
9,000 |
|
|
$ |
9,000 |
|
|
|
$ |
50,000 |
|
|
$ |
5,000 |
|
|
$ |
10,000 |
|
|
$ |
15,000 |
|
|
$ |
15,000 |
|
|
|
$ |
100,000 |
|
|
$ |
10,000 |
|
|
$ |
20,000 |
|
|
$ |
30,000 |
|
|
$ |
30,000 |
|
|
|
$ |
150,000 |
|
|
$ |
15,000 |
|
|
$ |
30,000 |
|
|
$ |
45,000 |
|
|
$ |
45,000 |
|
|
|
$ |
220,000 |
|
|
$ |
22,000 |
|
|
$ |
44,000 |
|
|
$ |
66,000 |
|
|
$ |
66,000 |
|
|
|
Pension Benefit Formula: 1% of compensation times years of service (max 30).
Prior to an amendment to the Pension Plan, effective May 1, 1994, the monthly benefit under the
Pension Plan was 3% of average monthly compensation multiplied by years of service up to a maximum
of 15 years of
17
service. In 1994, the Pension Plan was amended to change the benefit to 1% of average monthly
compensation (as defined under the Pension Plan, generally the highest five consecutive
compensation years out of the latest ten compensation years at retirement) multiplied by years of
service up to a maximum of 30 years of service. However, the benefits already accrued by employees
prior to this amendment were not reduced by the amendment.
Compensation generally is the compensation reported on Form W-2 as gross pay. In calculating a
participants benefit, annual compensation in excess of a limit set annually by the Secretary of
the Treasury of the United States may not be considered. That limit (the IRS Compensation Limit)
was $220,000 for 2006. In addition, benefits provided under the Pension Plan may not exceed a
benefit limit under the Internal Revenue Code (which was $175,000 payable as a single life annuity
beginning at normal retirement age in 2006). The Social Security Wage Base is the maximum amount
of annual earnings or wages that is subject to the old age, survivors and disability insurance
taxes that is in effect under the Social Security Act at the beginning of the plan year.
A participant is eligible for early retirement under the Pension Plan if the participant retires
before normal retirement age but after attaining age 59 and completing 5 years of service. An
early retirement benefit is reduced 1/15th per year for each year that the benefit commences prior
to normal retirement age. At December 31, 2006, Messrs. Tilley and Glass had attained eligibility
for early retirement under the Pension Plan, and Messrs. Miller, DeBacker and Kasperczyk were not
eligible for early retirement. The Named Executive Officers are not eligible for unreduced Pension
Plan benefits at any age before normal retirement age.
Benefits under the Pension Plan are 100% vested after an employee has completed at least five years
of service. All of the Named Executive Officers are 100% vested in their benefits in the Pension
Plan.
The Company does not credit service in the Pension Plan beyond the actual number of years an
employee has participated in the plan or the plan of an acquired company that was merged into the
Pension Plan. The years of credited service for all of the Named Executive Officers are based only
on their service while eligible for participation in the Pension Plan or the prior pension plan of
an acquired company. Generally, a participant must be paid for at least 1,000 hours of work during
a plan year to be credited with a year of service for purposes of the Pension Plan.
Benefits under the Pension Plan are paid over the lifetime of the Named Executive Officer or the
lifetimes of the Named Executive Officer and a beneficiary, as elected by the Named Executive
Officer. If the Named Executive Officer is married on the date payments are to begin under the
Pension Plan, payment will be in the form of a joint and 50% survivor annuity with the spouse as
beneficiary, unless the Named Executive Officer elects another form of payment with the consent of
the spouse. If benefits are paid in a form in which a benefit is to be paid to a beneficiary after
the death of the Named Executive Officer, benefits are reduced from the amount payable as a
lifetime benefit solely to the Named Executive Officer in accordance with the actuarial factors
that apply to all participants in the Pension Plan. The Pension Plan generally does not make
distributions in the form of a one-time lump sum payment. A participants benefit is payable as an
annuity with monthly benefit payments, unless the present value of the normal retirement benefit is
less than $5,000.
Benefits under the Pension Plan are funded by an irrevocable, tax-exempt trust. The Pension Plan
benefits of all participants, including those benefits of Named Executive Officers, are payable
from the assets held by the tax-exempt trust.
Supplemental Executive Retirement Plans. The Bank maintains a Supplemental Executive Retirement
Plan (the SERP) in which each of Messrs. Tilley, Glass and Miller is a participant. Under the
SERPs, each of Messrs. Tilley, Glass and Miller is entitled to an annual benefit payment equal to
70% of his final average earnings, currently defined as the highest average of five consecutive
years out of the last ten worked, reduced
18
by 50% of his annual Social Security benefit, the amount of his annual benefit under the Pension
Plan, and the value of his annual benefit attributable to employer matching contributions to the
Banks 401(k) Plan, at or after attaining age 65. There are provisions for reduced early
retirement benefits after attaining age 60 but prior to age 65, provided, however, that such
benefits are reduced by 2% for each point by which the participants age and years of service are
less than 75. Upon a participants entitlement to a benefit under the SERP, his benefit
shall be paid in the form of either (i) a single life annuity with 15 payments guaranteed, or (ii)
a lump sum payment which is actuarially equivalent to the annuity form of payment described in
clause (i). The SERP also allows for payment of such benefit to a designated beneficiary under
certain circumstances, such as upon the death of the employee.
Executive Life Insurance Plan. The Company provides an endorsement split-dollar benefit to certain
officers and directors in connection with bank-owned life insurance maintained by the Bank. This
benefit carries with officers and directors post-retirement. See Summary Compensation Table for
a summary of the economic benefit received by Messrs. Tilley, Glass, DeBacker and Miller. The
benefit for all non-employee directors is in the amount of $200,000. The amounts for the benefit
of Named Executive Officers is 3.75 times base salary for those hired prior to May 1, 1992 and 2.0
times base salary for those hired after May 1, 1992. The amount of the benefits for Messrs.
Tilley, Glass and Miller are $845,000; $332,000; and $413,000, respectively.
Employee Savings Plan. The Bank also maintains a 401(k) salary deferral plan to assist employees,
including employees of its subsidiaries, in saving for retirement. All employees are eligible to
participate on the first of the month following date of hire. Eligible employees can contribute up
to the maximum amount allowable under the Internal Revenue Code. After one year of service, the
Bank makes matching contributions equal to an automatic 1% of an employees base compensation plus
25% of the employees contribution up to 4% of their annual base compensation. Participants are
always 100% vested both in their own contributions and the Banks matching contribution.
Individual account earnings will depend on the performance of the particular funds in which the
participant invests. Specific guidelines govern adjustments to contribution levels, investment
decisions and withdrawals from the plan. The benefit is paid as an annuity unless the employee
elects one of the optional forms of payment available under the plan. See Summary Compensation
Table for a summary of the amounts contributed by the Bank to the Employee Savings Plan for the
benefit of Messrs. Tilley, Glass, DeBacker and Miller.
Non-Qualified Deferred Compensation. The following table sets forth information for the
Non-Qualified Deferred Compensation Plan:
NON-QUALIFIED DEFERRED COMPENSATION
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate |
|
Aggregate |
|
|
Executive |
|
Registrant |
|
Aggregate |
|
Withdrawals/ |
|
Balance in |
|
|
Contributions |
|
Contributions |
|
Earnings in |
|
Distributions in |
|
Last |
|
|
in Last Fiscal |
|
in Last Fiscal |
|
Last Fiscal |
|
Last Fiscal Year |
|
Fiscal |
Name |
|
Year ($) |
|
Year ($) |
|
Year ($) |
|
($) |
|
Year ($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
James Tilley |
|
|
19,653 |
|
|
|
|
|
|
|
8,968 |
|
|
|
|
|
|
|
129,960 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark DeBacker |
|
|
3,811 |
|
|
|
|
|
|
|
|
|
|
|
(3,811 |
) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William R. Glass |
|
|
24,173 |
|
|
|
|
|
|
|
6,296 |
|
|
|
|
|
|
|
97,720 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Miller, Jr. |
|
|
4,024 |
|
|
|
|
|
|
|
957 |
|
|
|
|
|
|
|
15,077 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Kasperczyk |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
19
Deferred Compensation Plan. The Companys Non-qualified Deferred Compensation Plan allows
Named Executive Officers to elect to defer 1% to 100% of their base salary until retirement or
termination of service. The Company credits such deferrals at a rate determined at the beginning
of each plan year by the Human Resource Committee, which is based on the prime rate then in effect.
During fiscal 2006, amounts credited under the Deferred Compensation Plan at interest rates
greater than 120% of the applicable federal long-term rate in effect have been reported for the
Named Executive Officers in the Summary Compensation Table in the Change in Pension Value and
Non-qualified Deferred Compensation column for the amounts credited at the rate paid less 120% of
the applicable federal long-term rate. Named Executive Officers are 100% vested in their deferred
account balance, including credited interest, immediately. Named Executive Officers may choose 5,
10 or 15 years or lump sum payment option.
TRANSACTIONS WITH RELATED PERSONS
The Companys written policies and procedures with respect to transactions with related persons
requires the review and approval or ratification by the Audit Committee for any transaction in
which the Company will be a participant and any related person has or will have a material interest
(direct or indirect), other than transactions involving less than $5,000 when aggregated with all
similar transactions. Related persons include the Companys directors, director nominees and
executive officers and their immediate family members, as well as persons owning more than 5% of
the Companys common stock and any immediate family member of such shareholder.
Under the Companys related person policy, a related person transaction may be consummated or
continue if the Audit Committee shall have approved or ratified the transaction in accordance with
the following guidelines: in considering whether to approve or ratify related person transactions,
the Audit Committee will take into account, among other factors: whether the related person
transaction is on terms comparable to those that could be obtained in arms length dealings with an
unrelated third party; whether the related person transaction has been reviewed and approved by the
Companys subsidiary banking institution in accordance with Federal Reserve Regulation O and the
process and procedure established by such subsidiary banking institution to insure compliance with
Regulation O; whether the related person transaction is approved by the disinterested members of
the Board of Directors; or whether the related person transaction involves compensation approved by
the Companys Human Resource Committee.
The Audit Committee meets annually with management to discuss and review related person transaction
for that calendar year, including the proposed aggregate value of such transactions. After review
and discussion, the Audit Committee will determine, based on the above guidelines, whether to
approve or ratify each related person transaction, and at each subsequently scheduled meeting,
management will update the Audit Committee, as necessary, as to any material change to related
person transactions and any proposed related person transactions.
In the event a related person transaction is proposed during the interim period between regularly
scheduled Audit Committee meetings, such transactions may be presented to the Audit Committee by
management for approval or preliminarily entered into by management subject to ratification by the
Audit Committee in accordance with the above guidelines; provided that if ratification shall not be
forthcoming, management shall make all reasonable efforts to cancel or annul such transaction.
In particular, the Audit Committee approved the provision of certain life insurance policies from
Massachusetts Mutual Life Insurance Company, Inc. for which Thomas H. Waring, Jr., a director,
serves as agent on terms and conditions normal and customary in the ordinary course of business for
the purchase of life insurance. The total premium paid was approximately $230,000 in fiscal 2006,
which amounted to less than 5% of the firms gross revenue.
20
Additionally, the Audit Committee approved the services of Harris Beach, PLLC as its general
counsel, for which Phillip Brothman, director, is a partner, and the provision of services are
considered normal and customary in the ordinary course of business. The fees paid to Harris Beach
PLLC for legal services in fiscal 2006, approximately $140,000, amounted to less than 5% of the
firms gross revenues for fiscal 2006.
The Bank has had, and in the future expects to have, banking and fiduciary transactions with
Directors and Executive Officers of the Company and some of their affiliates. All such
transactions have been in the ordinary course of business and on substantially the same terms
(including interest rates and collateral on loans) as those prevailing at the time for comparable
transactions with unrelated third parties, and do not involve more than a normal risk of
collectivity or present other unfavorable features.
AUDIT COMMITTEE REPORT
The information contained in this Audit Committee Report shall not be deemed to be
soliciting material or
filed or incorporated by reference in future filings with the SEC, or subject to the
liabilities of Section 18 of the Securities Exchange Act of 1934, except to the extent that
the Company specifically incorporates it by
reference into a document filed under the Securities Act of 1933 or the Securities Exchange
Act of 1934.
The charter of the Audit Committee of the Board of Directors, which is attached as Appendix
A to this Proxy, specifies that the purpose of the Committee is to assist the Board of
Directors in:
|
|
|
overseeing and ensuring the integrity of the Companys financial statements, |
|
|
|
|
overseeing the Companys compliance with legal and regulatory requirements, |
|
|
|
|
overseeing the independent auditors qualifications and independence, |
|
|
|
|
overseeing the performance of the Companys internal audit function, and |
|
|
|
|
overseeing the Companys system of disclosure controls and system of internal controls
regarding finance, accounting, legal compliance, and ethics that management and
the Board
have established. |
The Audit Committee has reviewed and discussed with the Companys management and KPMG LLP,
the
Companys independent auditors, the audited consolidated financial statements of the Company
contained in the Companys Annual Report on Form 10-K for the 2006 fiscal year. The Audit
Committee has also discussed with KPMG LLP the matters required to be discussed pursuant to
SAS No. 61 (Codification of
Statements on Auditing Standards, AU Section 380), which includes, among other items,
matters related to the conduct of the audit of the Companys consolidated financial
statements.
The Audit Committee has received and reviewed the written disclosures and the communication
from KPMG LLP required by Independence Standards Board Standard No. 1 (Independence
Discussions with Audit Committees), and has discussed with KPMG LLP its independence from
the Company. Based on the review and discussions referred to above, the Audit Committee
recommended to the Board of Directors that the audited consolidated financial statements be
included in the Companys Annual Report on Form 10-K for its 2006 fiscal year for filing
with the Securities and Exchange Commission.
|
|
|
|
|
Submitted by the Audit Committee, |
|
|
|
|
|
John R. OBrien, Chairman |
|
|
James E. Biddle, Jr. |
|
|
Mary Catherine Militello |
|
|
David M. Taylor |
21
INDEPENDENT AUDITORS
The Audit Committee of the Board of Directors has appointed KPMG LLP to continue as the Companys
independent auditors and to conduct the audit of the Companys consolidated financial statements
for the year ending December 31, 2007. Representatives of KPMG LLP will be present at the Annual
Meeting to respond to appropriate questions that may be raised, and they will have the opportunity
to make a statement, if they so desire.
Fees Billed by KPMG LLP. The following table shows the fees that KPMG LLP billed the Company for
audit and other services provided for fiscal years 2006 and 2005. Audit fees consist of
professional services rendered for the audit of the Companys annual consolidated financial
statements, review of the Companys financial statements included in the Companys quarterly
reports on Form 10-Q and services associated with SEC registration statements and other SEC
filings. Tax fees consist of tax compliance, tax advice and planning services.
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
2005 |
|
Audit Fees |
|
$ |
118,000 |
|
|
$ |
98,500 |
|
Audit-Related Fees |
|
|
|
|
|
|
|
|
Tax Fees |
|
|
54,228 |
|
|
|
|
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
172,228 |
|
|
$ |
98,500 |
|
All fees listed in the table above were pre-approved by the Companys Audit Committee.
The Audit Committee has considered whether the provision of non-audit services is compatible with
maintaining the principal accountants independence and has concluded that such services did not
impair KPMG LLPs independence.
The Audit Committees pre-approval policy details the types of audit, audit-related, tax and other
services that have the general pre-approval of the Audit Committee, and the cost limits for those
services. Unless a type of service to be provided by the independent auditors has received general
pre-approval, it requires specific pre-approval by the Audit Committee. Also, any proposed
services exceeding pre-approved cost levels require specific pre-approval by the Audit Committee.
OTHER MATTERS
The cost of solicitation of proxies will be borne by the Company. Solicitation other than by mail
may be made by directors, officers or by regular employees of the Company, who will receive no
additional compensation therefor, by personal or telephone solicitation, the cost of which is
expected to be nominal.
The Board of Directors knows of no other matters to be presented for shareholder action at the
Annual Meeting, other than the election of directors. However, if other matters do properly come
before the meeting or any adjournments thereof, the Board of Directors intends that the persons
named in the proxies will vote upon such matters in accordance with their best judgment.
22
SHAREHOLDER PROPOSALS FOR 2008
ANNUAL MEETING OF SHAREHOLDERS
Requirements for Shareholder Proposals to be Considered for Inclusion in the Companys Proxy
Materials. Shareholders of the Company may submit proposals on matters appropriate for shareholder
action at meetings of shareholders in accordance with Rule 14a-8(e) promulgated under the
Securities Exchange Act of 1934. For such proposals to be included in the Companys proxy
materials relating to its 2008 Annual Meeting of Shareholders, all applicable requirements of Rule
14a-8(e) must be satisfied and such proposals must be received by the Company no later than
December 5, 2007. Such proposals should be delivered to the Secretary, Evans Bancorp, Inc., 14-16
North Main Street, Angola, New York 14006.
Requirements for Shareholder Proposals to be Brought Before the Annual Meeting. Except in the case
of proposals made in accordance with Rule 14a-8(e) and for shareholder nominations to the Board of
Directors, which are governed by the procedures for director nominations by shareholders contained
in the Companys By-Laws, for proposals to be considered at an Annual Meeting, the shareholder must
have given timely notice thereof in writing to the Secretary of the Company not less than 45 days
prior to the anniversary of the date on which the Company first sent its proxy materials for its
immediately preceding annual meeting of shareholders. To be timely for the 2008 Annual Meeting, a
shareholders notice must be delivered to or mailed and received by the Secretary of the Company at
the principal executive offices of the Company by February 18, 2008. A shareholders notice to the
Secretary must set forth, as to each matter the shareholder proposes to bring before the Annual
Meeting, the information required by the Companys By-Laws.
A copy of the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2006
(without exhibits) is being distributed with this Proxy Statement. The Annual Report on Form 10-K
is also available, without charge, by writing or telephoning Michelle A. Baumgarden, Evans Bancorp,
Inc., One Grimsby Drive, Hamburg, NY 14075, (716) 926-2000. In addition, the Annual Report on Form
10-K (with exhibits) is available at the SECs website (www.sec.gov) and the Companys
website (www.evansbancorp.com).
|
|
|
|
|
By Order of the Board of Directors, |
|
|
|
|
|
|
|
|
EVANS BANCORP, INC. |
|
|
William R. Glass |
|
|
Secretary |
Angola, New York
April 4, 2007
23
APPENDIX A
CHARTER OF THE AUDIT COMMITTEE
OF
THE BOARD OF DIRECTORS OF EVANS BANCORP, INC.
I. PURPOSE
The Audit Committee is appointed by the Board of Directors of the Company to provide assistance to
the Board in fulfilling its oversight responsibility to shareholders, potential shareholders, the
investment community, and others by overseeing the accounting and financial reporting processes of
the Company and the audits of the financial statements of the Company. The duties and
responsibilities of a member of the Audit Committee are in addition to such persons duties as a
member of the Board. The Audit Committees primary purpose is to assist the Board in:
|
|
overseeing and ensuring the integrity of the Companys financial statements, |
|
|
overseeing the Companys compliance with legal and regulatory requirements, |
|
|
overseeing the independent auditors qualifications and independence, |
|
|
overseeing the performance of the Companys internal audit function, and |
|
|
overseeing the Companys system of disclosure controls and system of internal controls regarding
finance, accounting, legal compliance, and ethics that management and the Board have established. |
Consistent with these functions, the Audit Committee should encourage continuous improvement of,
and should foster adherence to, the Companys policies, procedures and practices at all levels.
The Audit Committee should also provide an open avenue of communication among the independent
auditors, financial and senior management, the Companys internal auditing department, and the
Board of Directors.
The Audit Committee has the authority to investigate fully any matter it deems necessary in
fulfilling its responsibilities, with full access to all books, records, facilities and personnel
of the Company as well as to the independent auditors and the Companys internal auditing
department. Toward this end, the Audit Committee has the authority to obtain advice and assistance
from outside legal, accounting, or other advisers as deemed appropriate to fully execute its duties
and responsibilities.
The Company shall provide appropriate funding, as determined by the Audit Committee, for
compensation to the independent auditor and to any advisers that the Audit Committee chooses to
engage, and for ordinary administrative expenses of the Audit Committee that are necessary or
appropriate to carrying out its duties and responsibilities.
The Audit Committee will primarily fulfill its responsibilities by carrying out the activities
enumerated in Section III of this Charter. The Audit Committee will report regularly to the Board
of Directors regarding the execution of its duties and responsibilities.
II. COMPOSITION AND MEETINGS
The Audit Committee shall be comprised of three or more members of the Board of Directors.
Each member of the Audit Committee shall have been determined by the Board of Directors to meet the
A-1
independence and experience requirements of Section 10A(m)(3) of the Securities Exchange Act of
1934, as amended (the Exchange Act), the rules and regulations of the Securities and Exchange
Commission (the SEC), and the listing standards of The NASDAQ Stock Market, all as in effect from
time to time.
All members of the Committee shall have a working familiarity with basic finance and
accounting practices, and be able to read and understand fundamental financial statements,
including the Companys balance sheet, income statement, and cash flow statement. At least one
member of the Audit Committee must have had past employment experience in finance or accounting,
requisite professional certification in accounting, or other comparable experience or background,
which results in the individuals financial sophistication, including being or having been a chief
executive officer, chief financial officer or other senior officer with financial oversight
responsibilities. This individual, or another member of the Audit Committee, must qualify as a
financial expert in accordance with the criteria established by the SEC from time to time. The
existence of such member(s) shall be disclosed in periodic filings as required by the SEC.
Committee members may enhance their familiarity with finance and accounting by participating in
educational programs conducted by the Company or an outside consultant.
The members of the Audit Committee shall be appointed by the Board of Directors at the annual
organizational meeting of the Board, and shall serve until the next annual organizational meeting
unless earlier replaced by the Board of Directors. Unless a Chair of the Audit Committee is
appointed by the full Board, the members of the Audit Committee may designate a Chair by majority
vote of the full Audit Committee membership.
The Audit Committee shall meet in executive session at least four times annually, or more
frequently as circumstances dictate. As part of its responsibility to foster open communication,
the Committee should meet periodically with management, the vice president of the internal auditing
department and the independent auditors, in separate executive sessions to discuss any matters of
concern to the Audit Committee or any such group.
III. RESPONSIBILITIES AND DUTIES
The Audit Committees responsibility is one of monitoring, oversight, and reporting the results of
its activities to the Board. The purpose of the Audit Committee is to represent and assist the
Board of Directors in its general oversight of the Companys accounting and financial reporting
processes, audits of the Companys financial statements, and internal control and audit functions.
The Companys management and internal auditing department are responsible for (a) the preparation,
presentation and integrity of the Companys financial statements; (b) accounting and financial
reporting principles; and (c) the Companys internal controls and procedures designed to promote
compliance with accounting standards and applicable laws and regulations. The independent auditor
is responsible for performing an independent audit of the Companys financial statements in
accordance with generally accepted accounting principles (GAAP).
Charter Review
1. The Audit Committee shall review and reassess, at least annually, the adequacy of this Charter,
make recommendations regarding amendments to the Board as conditions dictate, and assure
publication of the Charter as approved by the Board in accordance with SEC regulations.
A-2
Oversight of Relationship with Independent Accountants
1. The Audit Committee shall have the sole authority for the appointment, replacement,
compensation, retention and oversight of any registered public accounting firm engaged for the
purpose of preparing or issuing an audit report or performing other audit review or attest services
for the Company. The Audit Committee shall evaluate the qualifications, performance, and
independence of the independent auditor, and shall replace the independent auditor if circumstances
warrant. The Audit Committee shall present its conclusions with respect to the independent auditor
to the Board.
2. The independent auditor is ultimately accountable to the Audit Committee and the entire Board
for their audit of the financial statements and of the Company. The independent auditor shall
report directly to the Audit Committee.
3. The Audit Committee shall establish policies and procedures for the pre-approval of all audit
services and permitted non-audit services (including the fees and terms of such services) to be
provided to the Company by its independent auditor, other than services falling under the de
minimus exception for non-audit services described in Section 10A(i)(1)(B) of the Exchange Act
which were not recognized as non-audit services at the time of engagement of the independent
auditor and which are approved by the Audit Committee prior to the completion of the audit. The
Audit Committee may delegate to one or more designated members of the Audit Committee the authority
to grant pre-approvals of audit services and permitted non-audit services, provided that decisions
of such designated member(s) to pre-approve such services shall be reported to the full Audit
Committee at its next scheduled meeting.
4. The Audit Committee shall oversee the independence of the independent auditor. Toward that end,
the Audit Committee shall assure receipt from the independent auditor, at least annually, of a
formal written statement disclosing all relationships between the auditors and the Company in
accordance with Independence Standards Board Standard No. 1, Independence Discussions with Audit
Committees. In addition, on at least an annual basis, the Audit Committee shall review and discuss
with the independent auditor and the Board all significant relationships or services such auditors
have with or provide to the Company that may impact the objectivity and independence of the
auditors. The Audit Committee shall take, or shall recommend that the full Board take, appropriate
actions to address issues related to the auditors independence.
5. The Audit Committee shall obtain and review information from the independent auditor at least
annually regarding (a) the independent auditors internal quality-control procedures, (b) any
material issues raised by the most recent internal quality-control review or peer review of the
firm, (c) any material issues raised by governmental or professional authorities within the
preceding five years respecting one or more audits carried on by the firm, and (d) the firms
responses to any such issues.
6. At least annually, the Audit Committee shall meet separately with each of management and the
independent auditors to discuss any significant difficulties encountered during the course of the
audit, including any restrictions on the scope of the work or access to required information.
7. The Audit Committee shall review any significant disagreement between management and the
independent auditors in connection with the preparation of the financial statements. The Audit
Committee has responsibility for resolution of disagreements between management and the independent
auditor regarding financial reporting.
8. The Audit Committee shall discuss the overall scope and plans for the annual audit with
management, the Companys internal auditing department and the independent auditor.
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9. The Audit Committee shall ensure that the Companys independent auditors keep the Audit
Committee informed about fraud, deficiencies in the Companys internal control structure, and
certain other matters.
10. The Audit Committee shall, as needed, review with the independent auditor, the Companys
internal auditing department and management the extent to which changes or improvements in
financial or accounting practices, as approved by the Audit Committee, have been implemented.
11. Review any proposed hiring of employees or former employees of the independent auditor who
participated in any capacity in the audit of the Companys financial statements.
Oversight of Financial Reporting and Control Process
1. The Audit Committee shall review and discuss with management, the Companys internal auditing
department and the independent auditors the Companys annual audited financial statements and
related opinion of the independent auditor, and the disclosures proposed to be made in the
managements discussion and analysis section of the Companys Annual Report on Form 10-K, and
shall recommend to the Board whether the annual financial statements should be included in the Form
10-K. Such review shall include a discussion of the judgments of management, the Companys
internal auditors and the independent auditors about the quality, not just the acceptability, of
accounting principles, the reasonableness of significant judgments, the clarity of the disclosures,
and such matters as are required to be discussed with the Audit Committee under GAAP.
2. The Audit Committee shall review and discuss with management, the Companys internal auditing
department and the independent auditor the Companys quarterly financial results and reports and
the Companys Quarterly Report on Form 10-Q, as well as other financial reports and earnings press
releases made public, prior to their filing or release.
3. The Audit Committee shall discuss with management and the Companys internal auditing department
the information to be included in earnings releases, including the use of pro forma or adjusted
non-GAAP financial information, as well as financial information and guidance to be provided to
analysts and rating agencies. Such discussion may be done generally (consisting of a discussion of
the types of information to be disclosed and the types of presentations to be made).
4. The Audit Committee shall review the regular internal reports (or summaries thereof) to
management prepared by the Companys internal auditing department, and managements response
thereto.
5. The Audit Committee shall annually report to shareholders in the Companys annual proxy
statement as required by SEC regulations.
6. The Audit Committee shall review and discuss reports from the independent auditor on (a) all
critical accounting policies and practices used by the Company, (b) alternative accounting
treatments within GAAP related to material items that have been discussed with management,
including the ramifications of the use of the alternative treatments and the treatment preferred by
the independent auditor, and (c) other material written communications between the independent
auditor and management.
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7. The Audit Committee shall discuss with the independent auditors any matters required to be
communicated by the auditors in accordance with Statement of Auditing Standards No. 61,
Communications with Audit Committees, relating to the conduct of the audit, including any
significant changes in auditing standards or in the scope of the audit. The Audit Committee shall
discuss the results of the audit and any other matters required to be communicated to the Audit
Committee by the independent auditors under GAAP.
8. In conjunction with management and the independent auditors, the Audit Committee shall review
the integrity of the Companys financial controls, systems, and internal and external reporting
processes. Among other things, the Audit Committee shall review disclosures made by the Companys
CEO and CFO during their certification process for Forms 10-K and 10-Q regarding deficiencies or
material weaknesses in the design or operation of the companys internal controls, and any fraud
involving employees with a significant role in internal controls.
9. The Audit Committee shall discuss with management the Companys major financial risk exposures
including steps taken to manage such exposures.
10. The Audit Committee shall review with management and the Companys independent auditor the
effect of regulatory and accounting initiatives, as well as off-balance sheet structures, on the
Companys financial statements.
11. The Treasurer of the Company shall provide the Audit Committee with copies of all reports,
management letters, and schedules of unadjusted differences of the Companys independent auditors,
as well as governmental requests and examinations, and the Companys responses to the same.
Internal Audit
1. The Audit Committee shall review and advise management regarding the selection and removal of
the Companys internal audit director.
2. The Audit Committee shall review the activities, organizational structure, and qualifications of
the Companys internal audit department.
3. The Audit Committee shall periodically review with the internal audit director any significant
difficulties, disagreements with management, or scope restrictions encountered in the course of the
work of the internal audit department.
4. The Audit Committee shall periodically review with the internal auditing department any
significant difficulties, disagreements with management, scope restrictions encountered in the
course of the departments work, and shall review significant reports to management prepared by the
internal auditing department and managements responses to the same.
5. The Audit Committee shall, on an annual basis, review with the Companys internal auditing
department and the independent auditor the coordination of audit effort to assure completeness of
coverage, reduction of redundant efforts, and the effective use of audit resources.
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Compliance
1. The Audit Committee shall review the Companys systems to monitor legal compliance from time to
time. Among others, it shall obtain assurance from the Companys independent auditors that Section
10A(b) of the Exchange Act has not been implicated.
2. The Audit Committee shall review and, as needs dictate, update the Companys Code of Ethics in
accordance with applicable laws and regulations, and shall monitor the processes established and
maintained by management to assure compliance with such Code of Ethics.
3. The Audit Committee shall establish procedures for the receipt, retention and treatment of
complaints regarding accounting, internal accounting controls or auditing matters, including
procedures for the confidential, anonymous submission by employees of concerns regarding
questionable accounting and auditing matters.
4. The Audit Committee shall establish a procedure for review of all related party transactions
proposed to be entered into by the Company. Approval of the Audit Committee shall be required for
any such related transaction.
5. The Audit Committee shall periodically review with the Companys management and legal counsel
any legal matter that could have a significant impact on the Companys business, operations, or
financial statements.
6. The Audit Committee shall, on an annual basis, perform a self-assessment relative to the Audit
Committees purpose, duties and responsibilities as set forth in this Charter.
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APPENDIX B
CHARTER OF THE NOMINATING COMMITTEE
OF
THE BOARD OF DIRECTORS OF EVANS BANCORP, INC.
I. PURPOSE AND POWERS
The Nominating Committee is appointed by the Board of Directors of the Company to select director
nominees for Annual Meetings of shareholders, and to oversee matters related to governance of the
Company.
The Nominating Committee has the authority to retain and compensate, at the Companys
expense, search firms, legal counsel, and other advisors, as the Nominating Committee deems
necessary or appropriate in the performance of its duties and responsibilities.
II. COMPOSITION
The Nominating Committee shall be comprised of three or more directors, as determined by the Board.
Each member of the Nominating Committee shall meet the independence requirements set forth in
NASDAQ Marketplace Rule 4200(a)(15).
The members of the Nominating Committee shall be appointed, and may be replaced, by the Board.
Unless a Chairperson is elected by the full Board, the members of the Nominating Committee may
designate a Chairperson by majority vote of the full Nominating Committee membership.
III. MEETINGS
The Nominating Committee shall meet as often as its members deem necessary or desirable in the
performance of the Committees responsibilities.
IV. RESPONSIBILITIES AND DUTIES
The Nominating Committee shall make recommendations to the Board regarding overall structure, size,
and composition of the Board and its Committees.
The Nominating Committee shall approve director nominations to be presented for shareholder
approval at the Annual Meeting and to fill any vacancies on the Board. To that end, the Nominating
Committee shall:
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establish criteria for selection of individuals for Board membership,
including, among others, independence, skills, and experience relevant to the needs of
the Company, |
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identify and nominate qualified individuals within such selection
criteria, and |
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establish policies and procedures related to consideration of nominations
submitted by security holders and others. |
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The Nominating Committee shall periodically review the governance structure and principles of the
Company, and recommend for Board action changes it deems appropriate or necessary.
The Nominating Committee shall oversee periodic self-evaluation of the Board and its Committees.
The Nominating Committee shall periodically review and reassess the adequacy of this Charter and
make recommendations regarding amendments to the Board as conditions dictate.
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Using a black ink pen, mark your votes with an X as shown in
this example. Please do not write outside the designated areas.
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Annual Meeting Proxy Card
6PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.6
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Proposals The Board of Directors recommends a vote
FOR all the nominees listed for a term of 3 years. |
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1. Election of Directors:
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01 - Phillip Brothman
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02 - Mary Catherine Militello
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03 - David M. Taylor
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04 - Thomas H. Waring, Jr.
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05 - David J. Nasca
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Each of the Proxies is authorized to vote, in his/her descretion, upon such other matters as
may properly come before the meeting or any adjournment thereof. This proxy, when properly
executed, will be voted in the manner directed herein by the undersigned shareholder. If no
direction is given, this proxy will be voted FOR each nominee set forth above and with
discretionary authority on such other matters as may properly come before the meeting or any
adjournment thereof.
Change of Address Please print new address below.
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Meeting Attendance
Mark box to the right if you plan to attend the Annual Meeting.
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Authorized Signatures This section
must be completed for your vote to be counted. Date and Sign Below |
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Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
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Date (mm/dd/yyyy) Please print date below. |
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signature within the box |
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6PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.6
Proxy Evans Bancorp, Inc.
PROXY FOR THE NINETEENTH MEETING OF SHAREHOLDERS
Evans Bancorp, Inc.
14-16 North Main Street
Angola, NY 14006
This Proxy is solicited on Behalf of the Board of Directors of Evans Bancorp, Inc.
The
undersigned hereby appoints John R. OBrien and Kenneth C. Kirst
as Proxies, each with the power to appoint his/her substitute, and hereby authorizes either
of them to represent the vote, as designated on the reverse side, all the shares of Common Stock of
Evans Bancorp, Inc. held of record by the undersigned on March 12, 2007 at the Nineteenth Annual
Meeting of Shareholders to be held on April 26, 2007, or any adjournments thereof.
PLEASE MARK, DATE, SIGN AND RETURN THE PROXY PROMPTLY, USING THE ENCLOSED ENVELOPE.